Agenda, decisions and draft minutes

Waverley Local Committee - Friday, 3 September 2021 10.00 am

Venue: Council Chamber, Waverley Borough Council offices, The Burys, Godalming, Surrey GU7 9TH

Contact: Yvette Ortel, Partnership Committee Officer  Waverley Borough Council offices, The Burys, Godalming, Surrey GU7 1HR

Link: Meeting webcast Part 1 (Part 2 should autoplay afterwards)

Items
No. Item

1/21

APOLOGIES FOR ABSENCE

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    To receive any apologies for absence.

    Minutes:

    Apologies were received from Cllr Cosser, Cllr Rivers, Cllr Hesse and Cllr Sadler.

2/21

MINUTES OF PREVIOUS MEETING pdf icon PDF 230 KB

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    To approve the minutes of the previous meeting on 26 March 2021 as a correct record.

    Minutes:

    Minutes of the Waverley Local Committee on 26th March 2021 were agreed and approved as an accurate record.

     

    The meeting was then adjourned to receive a question from Mrs Ames who hadn’t been able to attend the public online Q & A session which had been held before the Formal meeting.

     

3/21

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

    Minutes:

    The meeting was reconvened.

     

    Cllrs Followes, Powell, McCloud, Martin and Neale all declared an interest in item 8 (Farnham 20 mph Speed Limit Scheme) as members of the Farnham Board.

     

     

4/21

CHAIRMAN'S ANNOUNCEMENTS

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    To receive any Chairman’s announcements.

     

    Agenda item only

     

    Minutes:

    The Chairman welcomed Cllr Neale as a new member of the committee.

     

    The Chairman informed Members that the nominations to outside bodies would be:

     

    40 Degreez, Farnham: Cllr Andy MacLeod

     

    The Maltings, Farnham: Cllr Andy MacLeod

     

    Bishop Sumner Educational Foundation, Farnham: Cllr Catherine Powell

     

    Hale Community Centre, Farnham: Cllr Catherine Powell

     

    Safer Waverley Partnership: Cllr David Harmer

     

    The Chairman thanked Yvette Ortel, Partnership and Committee Officer for all her hard work in supporting the Local Committee, wished her well in her retirement and undertook to write and thank her.

     

     

     

5/21

PETITIONS & PETITION RESPONSES

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    To receive any petitions in accordance with Standing Order 68.  Notice must be given in writing or by email to the Partnership Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Minutes:

    No petitions were received for this meeting.

     

    Cllr Follows and Cllr Harmer commented that they would follow up on the Witley Parish Council petition outside of the meeting.

     

6/21

WRITTEN PUBLIC QUESTIONS

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    To answer any questions from residents or businesses within the Waverley Borough area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.

     

    Minutes:

    There were no Written Public Questions.

     

     

7/21

WRITTEN MEMBER QUESTIONS

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    To receive any written questions from Members under Standing Order 47.  The deadline for members’ questions is 12 noon four working days before the meeting.  Notice should be given by email to the Partnership Committee Officer.

     

    Minutes:

    There were no Written Member Questions.

     

     

8/21

FARNHAM 20 MPH SPEED LIMIT SCHEME (EXECUTIVE FUNCTION) pdf icon PDF 1 MB

    To agree that a 20 mph speed limit is implemented on the roads shown within the report.

    Decision:

    The Local Committee (Waverley) resolved to AGREE to:

     

    1. Note the results of the speed assessments undertaken to inform the development of the 20 mph proposals, as included in Section 2.
    2. Agree that a 20 mph speed limit is implemented on the roads shown within Figures 1-3 in Annex A, in accordance with Option 1 (see section “3. Options”).  Subject to agreement with the Waverley Heritage officers and further consultation with Town and other relevant Borough and County councillors on the final design.
    3. Authorise the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the proposed speed limit change, including revocation of any existing traffic orders necessary to implement the change, and, subject to no objections being upheld, that the order be made.
    4. Authorise a delegation of authority to the Area Highway Manager, in consultation with the Chairman, Vice-Chairman of the Local Committee and the local divisional member to resolve any objections received in connection with the proposal.
    5. Note that if the scheme has not been successful in reducing actual vehicle speeds, then further engineering measures or a return to the current posted speed limit may be necessary.
    6. If the scheme is not successful in contributing to improvement in air quality then further measures may need to be considered.
    7. Further extensions to the 20mph limit/zone maybe considered following further consultation.

     

    Reason:

    To enable the changes to the posted speed limit from 30 mph to 20 mph, on the roads identified within Figures 1-3 in Annex A, in accordance with Surrey County Council’s Speed Limit Policy.

    The proposed lower 20 mph speed limit on these roads will contribute to improved road safety for all users and an improved environment for active travel within the area, encouraging more short trips to be made by modes such as walking and cycling.

    The proposed extent of 20 mph speed limit on these roads has been identified to provide consistency of speed limit and align the proposals with best practice to contribute to an effective positive change of character and improved accessibility throughout the respective areas.

     

     

    Minutes:

    Declarations of Interest: Noted in the Declarations of Interest item.

     

    Officer in attendance: Elaine Martin, Principal Project Officer, SCC, Tomas Ghez Atkins, Chris Greenwood, Atkins.

     

    Petitions, Public Questions/Statements: None.

     

    The officers introduced the item and stated that it was important to bring the report to the Local Committee for consultation. Officers stated that there would also be other opportunities for public consultation including the statutory public consultation period of 28 days for comments to be received.

     

    Member discussion key points:

     

    • Councillors commented that there had been general support for the 20mph speed limit change from the public in Farnham with a few concerns such as it would increase signage and concerns around the conservation area in Farnham. Councillors commented that this was a quick win and would improve the look of the town centre.

     

    • Councillors commented that the traffic data is atypical as taken during Covid circumstances, there were concerns that 20mph speed limit could cause danger.  Officers stated that they had also collected data during summer 2021 when Covid measures were relaxed and the number of cars on the roads was close to average.

     

    • Councillors raised concerns about safety due to the proposed build out on Castle Street and the additional signage in this conservation area. There were also concerns about whether there had been consultation with Heritage Officer at the Town Council. The Officers showed the Committee the designs and stated that there was a need to introduce speed limit signs, that the build outs are small to support café culture and that the planters will soften their appearance. Officers stated that they are happy to work with the Town Council.

     

    • Councillors asked whether officers are taking possible carbon dioxide pollution and air quality into consideration. Members stated that it was important that air quality is monitored during these changes.

     

    • Councillors commented that if cars are going at 20mph and there is an accident people are less likely to be seriously hurt. Members also stated that 20mph speed limits do support active travel and will encourage more people to walk safely.

     

    • It was commented that there was broadly support for a 20mph speed limit outside Hale school but concern over where the zone finishes particularly near the war memorial. It was stated that the change should be further down the hill beyond the recreation ground. The question was raised whether officers have considered the hills e.g. on Upper Hale Rd.

     

     

    • Members said generally the consultation with residents had been good, although councillors wanted more consultation with Waverley Heritage officers, the Borough, County and Town Councils.

     

    • Questions were raised by Members as to whether the Local Committee would support consideration of 20mph speed limit in other areas of the borough. The Chairman stated that Divisional Members can submit requests. Members agreed to take responsibility for consulting with their own residents on this in the future.

     

    Action: Officers to reply to Cllr Merryweather on his query:

    He stated that 3 schools were not marked on the map  ...  view the full minutes text for item 8/21

9/21

BUS STOP CLEARWAYS THE STREET WRECCLESHAM (EXECUTIVE FUNCTION) pdf icon PDF 121 KB

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    To approve clearway markings at two new bus stops in The Street, Wrecclesham, to ensure that any owner of a vehicle parked within the bus stops will be subject to the relevant enforcement.

    Additional documents:

    Decision:

    The Local Committee (Waverley) resolved to AGREE that:

     

     

    (i)         Clearway marking will be provided at two new bus stop locations, as shown in Annex A of the report.

     

    Reason:

    Approval for the clearway markings at the bus stops will ensure that any owner of a vehicle parked within the bus stops will be subject to the relevant enforcement.

     

    Minutes:

    Declarations of Interest: None.

     

    Officer in attendance: None.

     

    Petitions, Public Questions/Statements: None.

     

    Member discussion key points:

     

    ·         Members were in agreement with the recommendation.

     

     

    The Local Committee (Waverley) resolved to AGREE that:

     

     

    (i)         Clearway marking will be provided at two new bus stop locations, as shown in Annex A.

     

    Reason:

    Approval for the clearway markings at the bus stops will ensure that any owner of a vehicle parked within the bus stops will be subject to the relevant enforcement.

     

10/21

LOCAL COMMITTEE DECISION & ACTION TRACKER (FOR INFORMATION) pdf icon PDF 179 KB

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    To review any outstanding Local Committee decisions.

     

    Minutes:

    Declarations of Interest: None

                                                             

    Officer in attendance: Joanna Long, Partnership Lead

     

    Petitions, Public Questions/Statements: None.

     

    Member discussion key points: Councillors had noted Mr Osborne’s question on Markwick Lane in the informal Q & A session held before the Formal Local Committee and made the below request.

     

    Action:

    Councillors asked for a wider area review of Markwick Lane and an update from Highways including any reports from the original HGV trial  (including interactions with the study further east). The Decision Tracker to be updated.

     

11/21

LOCAL COMMITTEE FORWARD PROGRAMME 2021-22 pdf icon PDF 59 KB

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    To note the proposed forward programme and consider any additional items for future discussion.

    Minutes:

    Declarations of Interest: None

     

    Officer in attendance: Joanna Long, Partnership Lead

     

    Petitions, Public Questions/Statements: None.

     

    Member discussion key points:

     

     

    Members requested that the following be added to the Forward Plan:

     

    An update to Markwick lane item.

     

    Action: Members asked for an update on Brighton Rd.

     

12/21

DATE OF NEXT MEETING

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    To be held on Friday 12th November 2021 at 10am in Waverley Council Chamber, The Burys, Godalming GU7 1HR.

     

    Minutes:

    To be held on Friday 12th November 2021 at 10am in the Waverley Borough Council Chamber, The Burys, Godalming GU7 1HR.