Agenda, decisions and minutes
PDF 1 MBVenue: Ewell Court House, Lakehurst Road, Ewell, Surrey, KT19 0EB
Contact: Nicola Morris, Community Partnership & Committee Officer Surrey County Council, Community Partnership Team, Epsom Town Hall (2nd floor), Epsom, KT18 5BY
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APPOINTMENT OF CHAIRMAN AND VICE CHAIRMAN OF THE LOCAL COMMITTEE FOR 2013/2014
To note the appointment by Council of County Councillor Eber Kington as Chairman and County Councillor John Beckett as Vice-Chairman of the Local Committee for the current municipal year. Minutes: The appointment by Council of Eber Kington as Chairman and John Beckett as Vice-Chairman of the Local Committee for the current municipal yearwas noted. |
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APPOINTMENT OF BOROUGH COUNCIL MEMBERS
Under the County Council's Constitution (Part 4. Standing Orders, Part 3 40 (f)) no substitutes are permitted for district/borough council co-opted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the nomination of the relevant district/borough council.
The Local Committee is therefore asked to decide whether it wishes to co-opt substitutes in the municipal year 2013/14.
Epsom & Ewell Borough Council has nominated 5 Borough Councillors and 5 substitutes to serve on the Local Committee for the municipal year 2013-2014. David McNulty, Chief Executive, has now confirmed these appointments as follows, subject to the agreement by the Committee to permit substitutes: Epsom and Ewell Borough Council Appointed Members [5] Cllr Michael Arthur [Ewell] Cllr Neil Dallen [Town] Cllr Julie Morris [College] Cllr Humphrey Reynolds [Ewell] Cllr Jean Smith [Ewell Court]
Epsom and Ewell Borough Council Substitutes Cllr Paul Ardern-Jones [Stamford] Cllr Ian Booker [Town] Cllr Pamela Bradley [Stoneleigh] Cllr Alison Kelly [College] Cllr Mike Teasdale [Town]
Decision: That the Local Committee [Epsom & Ewell] agreed
To co-opt substitutes for Borough Council members for the municipal year 2013/14.
Minutes: That the Local Committee [Epsom & Ewell] agreed
To co-opt substitutes for Borough Council members for the municipal year 2013/14.
The Local Committee noted that at the Epsom & Ewell Borough Council’s first meeting of this municipal year, 5 Borough Councillors and 5 substitutes were appointed to serve on the Local Committee for the municipal year 2013-2014, the substitute members being appointed subject to the decision above:
Appointed Members [5]
Cllr Michael Arthur [Ewell] Cllr Neil Dallen [Town] Cllr Julie Morris [College] Cllr Humphrey Reynolds [Ewell] Cllr Jean Smith [Ewell Court]
Substitutes [5]
Cllr Paul Ardern-Jones [Stamford] Cllr Ian Booker [Town] Cllr Pamela Bradley [Stoneleigh] Cllr Alison Kelly [College] Cllr Mike Teasdale [Stoneleigh]
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39. Minutes: Apologies for absence were received from Councillors Dallen and Reynolds. Cllrs Booker and Teasdale substituted for them. |
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WRITTEN PUBLIC QUESTION TIME
To answer any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Notice should be given in writing or by e-mail to the Community Partnership & Committee Officer at least by noon five working days before the meeting. Minutes: 3 questions were received, the questions and answers are set out in Annex A.
The following supplementary questions were asked:
Question 1- How long it would it take before additional residents could be added to the permit zones, if this were agreed? The officer replied that due to the statutory process required this could take between 9 and 12 months.
Question 2 – There was concern that any investigation of the issues in the area may be influenced by the consultation on the current proposals and assurances were sought that the residents’ views would be paramount. The Chairman replied that the Committee would receive a full report which will take into account all information received.
Question 3 – A request was made to see a copy of the report. The Chairman indicated that the report will be a public document. He also reported that he had recently received 159 letters from parents of pupils at the school.
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ADJOURNMENT
For the Committee to consider adjourning for up to half an hour to receive questions from members of the public. Minutes: A number of members of the public attended. 13 informal questions were received and answers were provided. |
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PETITIONS
A] To receive any petitions in accordance with Standing Order 65. B] To table the Petitions received by the Highways Department and the Officer’s response. Minutes: No petitions were received. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Minutes: Confirmed as a correct record.
Noted under 22/12 (ii) that the Passenger Transport Group had confirmed that the bus stand is only required during the times indicated, but that they would object to the use of this area by hackney carriages outside of these times, as this could impact on the use of the bus stand at other times in the future. As provision for hackney carriages is a matter for the Borough Council the matter would be referred to them for consideration. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: Mrs Mason and Cllr Smith declared an interest in respect of item 11 Table 4, Tattenham Corner Road Flooding as they are members of the Epsom and Walton Downs Conservators and in item 14 Community Safety Funding as they are members of the Epsom & Ewell Community Safety Partnership. |
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MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership & Committee officer by 12.00 noon four working days before the meeting. Minutes: 3 questions were received, the questions and answers are set out in Annex B. In relation to Question 1, Cllr Arthur asked whether there was any appeal mechanism. The officer replied that he was not aware of any appeal process, but would clarify the process and send further information after the meeting.
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PROTECTION FOR GRASS VERGES AND ON STREET PARKING
Parking on verges is unsightly and detrimental to the local environment. Recent special authorisation from the Department for Transport allows local authorities to use new zonal signing to indicate a prohibition on parking on verges, which we would like to trial in Ewell.
At the March meeting of the Local Committee it was agreed that the draft parking proposals for Chadacre Road and Waverley Road should be looked at again. Additional documents: Decision: That the Local Committee [Epsom & Ewell] agreed that:
i] the intention to introduce a verge parking ban, as outlined in the report, be formally advertised and subject to statutory consultation;
ii] the intention to introduce revised restrictions in Chadacre and Waverley Road, as set out in the report and amended below, be formally advertised and subject to statutory consultation;
At the junction of Waverley Road with the Glade the no waiting at any time restriction be extended to 20m on both sides of the road;
That the no waiting restriction in Waverley Road between The Glade and the first roundabout be moved from the east to the west side of the road;
That the no waiting Mon-Fri 8-9am be extended till 10am;
iii] if objections are received, the parking Strategy and Implementation Group Manager be authorised to try and resolve them;
iv] if objections cannot be resolved, they are reported to a future meeting of the Local Committee for consideration and decision.
Minutes: Members were in favour of taking forward a ban on verge parking in areas where there is sufficient parking available and verge parking should not be necessary.
Resolved: That:
i] the intention to introduce a verge parking ban, as outlined in the report, be formally advertised and subject to statutory consultation;
ii] the intention to introduce revised restrictions in Chadacre and Waverley Road, as set out in the report and amended below, be formally advertised and subject to statutory consultation;
At the junction of Waverley Road with the Glade the no waiting at any time restriction be extended to 20m on both sides of the road;
That the no waiting restriction in Waverley Road between The Glade and the first roundabout be moved from the east to the west side of the road;
That the no waiting Mon-Fri 8-9am be extended till 10am;
iii] if objections are received, the parking Strategy and Implementation Group Manager be authorised to try and resolve them;
iv] if objections cannot be resolved, they are reported to a future meeting of the Local Committee for consideration and decision.
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This report summarises progress with the Local Committee’s programme of Highways works for the Financial Year 2013-14.
Members are encouraged to start considering the strategy and priorities for next Financial Year. Decision: That the Local Committee [Epsom & Ewell] agreed to:
Authorise the Area Team Manager in consultation with the Chairman, Vice-Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes;
Minutes: Mrs Mason and Cllr Smith declared and interest in respect of the Tattenham Corner Road Flooding Scheme as they are members of the Epsom & Walton Downs Conservators.
Noted in respect of paragraph 1.3 that it had been agreed exceptionally that overspends will not be carried forward into this Financial Year.
It was reported that there was an area in Station Approach which currently has no yellow line restrictions, resulting in all day parking and it was requested that this be rectified in advance of the final scheme for road space allocation. The Area Highways Team Manager indicated that this may be possible under an existing Traffic Regulation Order and that he would investigate further.
Members were concerned at the deterioration in the road surface at the Quadrant Junction which is not currently programmed for any work. A report on a temporary or permanent solution with costings was requested for the next meeting in September.
Noted the following amendments in Table 5: “Lower Road” to read “Lower Court Road” and “Malston Road” to read “Marston Road”
Resolved: That the Area Team Manager be authorised, in consultation with the Chairman, Vice-Chairman, and relevant Divisional Member(s), to undertake all necessary procedures to deliver the agreed programmes;
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To consider the five year major maintenance programme for Epsom & Ewell. Additional documents: Decision: That the Local Committee [Epsom & Ewell] agreed:
i] to note the decision made by Cabinet on 26 March 2013 to allocate capital monies to Operation Horizon as detailed in the Medium Term Financial Plan;
ii] to approve the Operation Horizon programme for Epsom & Ewell and that the 30km of road, across the defined scheme list set out in the Annex to the report, is resurfaced over the investment period;
iii] that Surrey Highways produce and annual report in March 2014 confirming to the Local Committee, programme progress and success to date.
Minutes: URGENT BUSINESS
The Chairman of the Committee agreed to allow this item to be considered as urgent business, on the grounds that a decision was required to be taken urgently by the Committee before its next scheduled meeting in September 2013.
Noted that only year 1 surface treatment schemes had been included in the list of roads for completeness and some of the work had already been done, but are not part of the Project Horizon programme. Surface treatment schemes for future years had not yet been agreed.
It was noted that the Horizon Programme would be delivered to gain maximum value for money through efficiencies, so schemes would be clustered together and not necessarily treated in order of need. Any changes to the programme in the early years could affect the discounts negotiated with the contractors. However, as the programme develops it may be possible to re-programme roads in later years.
Members were concerned that the report had been received late and that some changes requested at the meeting in April held to discuss Project Horizon had not been incorporated or any explanation received as to why this had not been possible.
Noted that this programme does not affect how maintenance issues are treated, so potholes will be filled if they are considered to be a safety issue as normal.
On a vote by 6 vote FOR to 3 AGAINST with 1 ABSTENTION it was
Resolved:
i] to note the decision made by Cabinet on 26 March 2013 to allocate capital monies to Operation Horizon as detailed in the Medium Term Financial Plan;
ii] to approve the Operation Horizon programme for Epsom & Ewell and that the 30km of road, across the defined scheme list set out in the Annex to the report, is resurfaced over the investment period;
iii] that Surrey Highways produce and annual report in March 2014 confirming to the Local Committee, programme progress and success to date.
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SERVICES FOR YOUNG PEOPLE COMMISSIONS IN EPSOM & EWELL 2012/13
The purpose of this report is to update the Local Committee on the progress we have made towards participation for all young people in Epsom & Ewell in post-16 education, training and employment during 2012-13. This is the overarching goal of Services for Young People and our strategy to achieve it is set out in ‘The young people’s employability plan 2012-17’.
In particular this Local Committee report focuses on how the different commissions managed by the Commissioning and Development Team have contributed to this goal, keeping in mind that these are only a part of the system that is working to increase participation. Please note that the majority of detailed performance information is provided in two Appendices to this report.
Next steps have also been included to set out how we will keep the Local Committee informed about developments and our progress during the year ahead.
Additional documents: Minutes: Further information was requested on the work taking place at the Edge Youth Centre. It was noted that there had been a vacancy for a centre manager for much of the year. That post had now been filled, but information on activities taking place at the centre had not been included in the report as it would be unfair to make a comparison with other centres. The Contract Performance Manager agreed to provide more detailed information to the member outside the meeting.
It was noted that youth centres do not work with younger children as it is not within the scope of their operation and they are not insured to do so. A higher staff to child ratio is also required which would increase costs.
Members requested a briefing note be circulated giving an overview of the different strands of youth work in Epsom & Ewell.
Noted the progress Services for Young People has made during 2012/13 to increase participation for young people in Epsom & Ewell, as set out in the appendix to the report. |
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COMMUNITY SAFETY FUNDING
The Local Committee has a
delegated budget of £3,226 for general community safety
purposes which it has, in the past, allocated to the Community
Safety Partnership in Epsom and Ewell. The Committee is asked to
confirm that it wishes to transfer its budget of £3,226 to
the Epsom and Ewell Community Safety Partnership and to delegate
authority to the Community Partnership Manager to oversee the
expenditure of this budget.
Decision: That the Local Committee [Epsom & Ewell] agreed that the £3,226 allocated to the Local Committee for community safety purposes be transferred to the Epsom and Ewell Community Safety partnership and authority be delegated to the Community Partnership Manager to oversee the expenditure of this budget.
Minutes: Resolved:That the £3,226 allocated to the Local Committee for community safety purposes, be transferred to the Epsom and Ewell Community Safety partnership and authority be delegated to the Community Partnership Manager to oversee the expenditure of this budget.
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LOCAL COMMITTEE APPOINTMENTS TO LOCAL GROUPS AND THE YOUTH TASK GROUP
To appoint Members to represent the Local Committee on the bodies listed for the municipal year 2013/2014 and to appoint members to the Youth Task Group of the Local Committee. Additional documents: Decision: That the Local Committee [Epsom & Ewell] agreed to:
i] make the following appointments from the Local Committee:
a] Eber Kington on the Local Strategic Partnership for 2013-2014 b] Jan Mason on the Community Safety Partnership Group for 2013-2014 c] County Councillors Jan Mason and Tina Mountain to the Youth Task Group, to assist and advise the Local Committee in relation to youth issues and the future delivery of youth provision locally for 2013-2014. That the Borough Council be asked to provide the names of two Borough Councillors for appointment to the Task Group and one of them be invited to be Vice-Chairman of the Task Group.
ii] Note the requirement that Members appointed to outside bodies should update the Local Committee on the group/service they are appointed to/represent on a six monthly basis or as appropriate. Minutes: Resolved: That
i] the following appointments from the Local Committee be approved:
a] Eber Kington on the Local Strategic Partnership for 2013-2014 b] Jan Mason on the Community Safety Partnership Group for 2013-2014 c] County Councillors Jan Mason and Tina Mountain to the Youth Task Group, to assist and advise the Local Committee in relation to youth issues and the future delivery of youth provision locally for 2013-2014. That the Borough Council be asked to provide the names of two Borough Councillors for appointment to the Task Group and one of them be invited to be Vice-Chairman of the Task Group.
ii] the requirement that Members appointed to outside bodies should update the Local Committee on the group/service they are appointed to/represent on a six monthly basis or as appropriate be noted. |
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FLEXIBLE FORWARD PLAN
To note the flexible forward programme. Minutes: Noted the flexible forward plan and that the venue for the September meeting should be amended to Bourne Hall. |
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DATE OF NEXT MEETING
Monday 23 September 2013, 7.00pm Bourne Hall, Ewell Minutes: Monday 23 September 2013 at 7pm at Bourne Hall, Ewell |