Agenda, decisions and minutes
PDF 67 KBVenue: Bourne Hall, Spring Street, Ewell KT17 1UF
Contact: Nicola Morris, Community Partnership & Committee Officer Surrey County Council, Community Partnership Team, Epsom Town Hall (2nd floor), Epsom, KT18 5BY
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39. Minutes: There were no apologies for absence or substitutions. |
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WRITTEN PUBLIC QUESTION TIME
To answer any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Notice should be given in writing or by e-mail to the Community Partnership & Committee Officer at least by noon five working days before the meeting. Minutes: One question was received. The question and response is set out in Annex A.
It was agreed that the matter would be considered further under Item 9.
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ADJOURNMENT
For the Committee to consider adjourning for up to half an hour to receive questions from members of the public. Minutes: A number of members of the public attended, and four informal questions were put to the meeting. Answers were provided to the questions at the meeting.
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PETITIONS
A] To receive any petitions in accordance with Standing Order 65. B] To table the Petitions received by the Highways Department and the Officer’s response. Minutes: There was one petition received for this meeting. Details of the petition and the response from the Officers is set out in Annex B.
Dr Rahman spoke on behalf of the petitioners indicating that a crossing would be of benefit to everyone in the area as well as those attending the Islamic Centre. Parked cars in the vicinity of the Centre make it difficult to get a clear view of on-coming traffic which sometimes travels at considerable speed. The Centre is used by people of all ages. Installation of a crossing would improve road safety and also act to slow traffic. Officers indicated that people should be encouraged to use the existing crossings at either end of the road and the local member indicated that he did not feel that this area would be a priority for a crossing from the limited resources that are available. The Committee noted the response and asked that highway officers meet with the petitioners to discuss the matter further.
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Minutes: Confirmed as a correct record. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: There were no declarations of interest. |
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MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership & Committee Officer by 12.00 noon four working days before the meeting. Minutes: 9 questions were received. The questions and responses are set out in Annex C. The following supplementary question and answer was given at the meeting:
Question 1 – Mrs Mason queried when the pilot scheme with SGI began and when the evaluation will be provided. As no officers from the service were present a written reply will be provided.
Question 2 – Members did not feel that it was acceptable that an answer could not be provided within the timescale. The Chairman agreed to raise this with the officers concerned.
Question 4 – Mr Taylor queried whether permits would be issued for the bays in the future. It was noted that a consultation with residents in this area had indicated that they would not be prepared to pay for permits and so none would be issued at the current time.
Question 5 – The Highway Engineer reported that since the reply had been prepared he had been made aware that the work is currently out to tender and that work should start on site in the next 2 months. The developer would be pleased to erect cycle dismount signs as soon as the work commences.
Question 7 – Mr Taylor requested that consideration be given to installing bollards.
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DATA OVERVIEW OF ACADEMIC PROGRESS WITHIN THE BOROUGH OF EPSOM AND EWELL
The report provides an analysis of performance to include the outcomes of statutory assessments and Ofsted judgements. The report indicates strengths, weaknesses and possible next steps. Minutes: It was reported that the main area for improvement within the Borough is with those children who are receiving free school meals or have previous low attainment levels.
The Committee was pleased that Epsom & Ewell schools were in general performing at above the County and national standards and requested that a press release be issued to publicise this.
Members requested information outside the meeting on the range of performance amongst schools and it was agreed that this would be provided.
Noted the report and congratulated local schools on their performance. |
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EPSOM AND EWELL PARKING / WAITING RESTRICTIONS (PHASE 7) REVIEW
To consider requests that have been received for either the introduction of new parking restrictions or changes to existing restrictions at various sites in Epsom and Ewell. Additional documents: Decision: That the Local Committee [Epsom & Ewell] agreed
i] the recommendations detailed in Annexe 1 of the report, with the exception of drawings 1, 7, 8, 13, 15, 18, 19, 23, 24, 30, 44, 46, 50, 52, 55, 58, 66 where the changes to the Annex are detailed below:
a] Drawing 1 that the existing yellow lines in Kingsley Drive be changed to no waiting at any time.
b] Drawing 7 that restrictions proposed at the junction with Riverview Road should be moved to all sides of the junction with Tealing Drive (not shown on the drawing).
c] Drawing 8 that the double yellow lines proposed should be deleted across the parking bays outside the houses.
d] Drawing 13 that in view of the concerns of local residents that all properties in Chadacre Road and Waverley Road be sent a letter to make them aware of the proposals when they are advertised.
e] Drawing 15 that the existing double yellow lines at the junction of Lakehurst Road and Ewell Court Avenue be extended at all corners of the junction without interfering with vehicle cross overs.
f] Drawing 18 that these proposals be deleted.
g] Drawing 19 that double yellow lines be added in Ruxley Lane (in front of service road) to Gatley Avenue junction and on the other side of the junction to the pedestrian crossing. Also to the service road in front of the Kingfisher Pub (island side). That the Proposed restrictions alongside 166 Ruxley Lane into Gatley Avenue and all along Ruxley Lane be deleted. Wrap round to Cox Lane and all of Cox Lane restrictions to remain as shown. That the Parking Engineer redraws these proposals and checks with the local member to ensure these proposals meet the requirements and that the Parking Strategy and Implementation Manager be authorised to agree and further minor amendments.
h] Drawing 23 that the double yellow lines be extended both sides to properties 1a and 2b.
i] Drawing 24 that the double yellow lines be extended to Larch Crescent and along Chessington Road to driveway of 442 (Thomas Coaches). Also add double yellow lines from the pedestrian crossing down into Chessington Close and on for 10 metres both sides of the Close.
j] Drawing 30 that the double yellow lines at the junction be extended to no.18
k] Drawing 31 to remove the double yellow lines from the new bus stop clearway to the south of the access to Grange Mansions.
l] Drawing 44 Temple Road, that the double yellow lines proposed be changed to single yellow lines Mon-Sat 7am – 8pm.
m] Drawing 46 Waterloo Road, that these proposals should be defined in the key as No waiting Mon-Sun 7.00-9.30am and 4.30-6.30pm.
n] Drawing 50 Mill Road, that the single yellow lines proposed on the railway side of the road be replaced with a curfew parking arrangement, the times of operation to be the same as those that apply at the junction with Bridge Road.
o] Drawing 52 Grove Road, ... view the full decision text for item 13/13 Minutes: Noted that the layout of the bays in Church Street would be changed slightly as they are currently the wrong size, but they will remain in their current position.
Noted the following amendments to the Statement of Reasons: Drawings 63 & 64 “Beaconsfield Place” should read “Beaconsfield Road”; Drawing 32 – “Castle Parade” to be replaced by “Ewell By-pass”; Drawing 49 - text should include reference to East Street; Drawing 31 – text should make reference to bus stop clearways; Drawing 55 – second sentence of text should be deleted; Drawing 67 should be added under St Margarets Drive.
In relation to map13 the proposals in Chadacre Road and local concern that this could impact on Waverley Road were discussed. Recent suggestions had been put forward too late for inclusion and it was proposed that the parking officer should be asked to carry out a site visit and bring proposals to the Chairman and Local member for consideration. On a vote it was agreed 4 votes FOR to 1 AGAINST that the proposals in the report should be advertised for residents comments but that exceptionally all residents in both roads should be informed of the proposals by letter to ensure that they are able to respond to the consultation on the proposals if they wish.
In relation to Drawing 49 it was proposed that this scheme should be deleted in order to protect the business of the small shop keepers. On a vote it was agreed that the scheme should be advertised as proposed (7 FOR, 1 AGAINST, 1 ABSTENTION]
Resolved: that
i] the recommendations detailed in Annexe 1 of the report, with the exception of drawings 1, 7, 8, 13, 15, 18, 19, 23, 24, 30, 31, 44, 46, 50, 52, 55, 58, 66 where the changes to the Annex are detailed below:
a] Drawing 1 that the existing yellow lines in Kingsley Drive be changed to no waiting at any time.
b] Drawing 7 that restrictions proposed at the junction with Riverview Road should be moved to all sides of the junction with Tealing Drive (not shown on the drawing).
c] Drawing 8 that the double yellow lines proposed should be deleted across the parking bays outside the houses.
d] Drawing 13 that in view of the concerns of local residents that all properties in Chadacre Road and Waverley Road be sent a letter to make them aware of the proposals when they are advertised.
e] Drawing 15 that the existing double yellow lines at the junction of Lakehurst Road and Ewell Court Avenue be extended at all corners of the junction without interfering with vehicle cross overs.
f] Drawing 18 that these proposals be deleted.
g] Drawing 19 that double yellow lines be added in Ruxley Lane (in front of service road) to Gatley Avenue junction and on the other side of the junction to the pedestrian crossing. Also to the service road in front of the Kingfisher Pub (island side). That the Proposed ... view the full minutes text for item 13/13 |
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TRAFFIC MANAGEMENT IN STATION APPROACH, EPSOM
To allocate road space in Station Approach following the completion of Epsom Station development. Additional documents: Decision: That the Local Committee [Epsom & Ewell] agreed
To refer the results of the consultation to the Working Group to consider what amendments to the suggested layout should be incorporated and for the Working Group to report back to Committee in June 2013.
Reasons: in order to give more time to consider the results of the consultation and in particular the request for the retention of the existing crossing by the station entrance. Minutes: The Area Highways Team Manager reported that the consultation with local residents in the vicinity of Station Approach and station users had identified three areas of concern: · Pedestrians were concerned at the proposal to remove the pedestrian crossing by the station entrance; · There was too much space identified for hackney carriages; and · There was insufficient space for pick up and drop off of passengers using private vehicles.
It was noted that the loading bays on the north side of Station Approach will be for off peak use only and at other times can be used for pick up and drop off and could be appropriately signed to allow stopping for either 5 or 10 minutes with no return within one hour or as agreed by Committee, in the peak period between 6.30 and 10.00 am and 4.30 and 8.00 pm. The second proposal would also allow for a pick up and drop off bay in one of the areas previously identified for hackney carriages.
It was noted that it had not been possible in the time from the end of the consultation period to look at the retention of the pedestrian crossing and possible alternatives. From a technical point of view it would be possible to retain the existing crossing, but this would reduce the space available for other users and require further consideration by the Working Group which would delay the implementation of any agreed scheme.
It was suggested that all Members of the Committee should be invited to attend working group meetings if they wished. On a vote this was defeated by 2 voted FOR to 3 AGAINST
It was proposed that Option 2 should be agreed but on a vote this was defeated by 4 voted FOR to 5 AGAINST it was therefore
Resolved: (5 voted FOR to 4 AGAINST)
That the results of the consultation be referred back to the Working Group to consider what amendments to the suggested layout should be incorporated and for the Working Group to report back to Committee in June 2013.
Reasons: in order to give more time to consider the results of the consultation and in particular the request for the retention of the existing crossing by the station entrance. |
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To update Committee with progress of the 2012-13 Highways programmes funded by the Local Committee. Decision: That the Local Committee [Epsom & Ewell] agreed
To authorise the Area Team Manager in consultation with the Chairman and Vice-Chairman to decide Divisional Programmes for next Financial Year, in the event that individual Divisional Members have not indicated their priorities by 31 March 2013.
Reason: To ensure that next Financial Year’s Divisional programmes can be finalised in good time to facilitate timely delivery of those programmes. Minutes:
Resolved: That
the Area Team Manager be authorised, in consultation with the Chairman and Vice-Chairman to decide Divisional Programmes for next Financial Year, in the event that individual Divisional Members have not indicated their priorities by 31 March 2013.
Reason: To ensure that next Financial Year’s Divisional programmes can be finalised in good time to facilitate timely delivery of those programmes. |
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FLEXIBLE FORWARD PLAN
To note the flexible forward programme. Minutes: Noted the flexible forward plan and agreed to cancel the informal meeting scheduled for 24 April. |
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LOCAL COMMITTEE FUNDING
To give consideration to the funding requests received, that have been sponsored by at least one County councillor.
Additional documents: Decision: That the Local Committee [Epsom & Ewell] agreed
i] the items recommended for funding from the Local
Committee’s 2012/13 Member Allocation funding, as set out in section 2 of the report and summarised
below:
ii] to note the expenditure previously approved by either the Community Partnerships Manager or the Community Partnerships Team Leader under delegated powers, as set out in section 4 of the report.
iii] to note any returned funding and/or adjustments, as set out within the report and at Appendix 1 to the report. iv] to approve the re-allocation of £2,000 from Chris Frost’s allocation previously awarded to Surrey Highways for the Anti-skid surface at Longdown Lane to fund two grit bins. One will be placed in Arundel Avenue and the other in Queensmead Avenue.
v] that any remaining unallocated funding after all current bids have been processed should be allocated to the Mead Infant School footpath or additional green flag poles.
Minutes: Mr Kington indicated that he wished to reduce the amount allocated to the installation of a Borough notice board by 50% and there would be no reference to the County Council on the board. It was suggested that the County Council should not be funding Borough initiatives, but on a vote this was agreed by 3 votes FOR to 1 AGAINST. It was agreed that the 50% saved would be awarded to the Mead Infant School footpath.
Resolved:
i] That the items
recommended for funding from the Local Committee’s 2012/13
Member Allocation funding, as
set out in section 2 of the
report and summarised below be agreed:
ii] to note the expenditure previously approved by either the Community Partnerships Manager or the Community Partnerships Team Leader under delegated powers, as set out in section 4 of the report.
iii] to note any returned funding and/or adjustments, as set out within the report and at Appendix 1 to the report. iv] to approve the re-allocation of £2,000 from Chris Frost’s allocation previously awarded to Surrey Highways for the Anti-skid surface at Longdown Lane to fund two grit bins. One will be placed in Arundel Avenue and the other in Queensmead Avenue.
v] that any remaining unallocated funding after all current bids have been processed should be allocated to the Mead Infant School footpath or additional green flag poles.
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DATE OF NEXT MEETING
Monday 17 June 2013, 7.00pm Ewell Court House, Ewell Court Minutes: Monday 24 June 2013, 7.00pm Ewell Court House, Ewell Court.
The Chairman wished those County Councillors standing for re-election good luck and thanked those not returning for their contribution. The Committee thanked the Chairman for his work during the past year. |