Agenda, decisions and draft minutes
PDF 688 KBVenue: The Council Chamber, Civic Centre, Station Road, Addlestone KT15 2AH
Contact: Sylvia Carter Surrey County Council, Runnymede Civic Centre, Station Road, Addlestone, KT15 2AH
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APOLOGIES FOR ABSENCE
To receive any apologies for absence, and notices of substitutions from Borough members under Standing Order 39. Decision: Apologies were received from Councillor Paul Tuley and Councillor Patrick Roberts. Minutes: Apologies were received from Councillor Paul Tuley and Councillor Patrick Roberts. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a true record. A copy of the minutes will be available in the room for half an hour prior to the meeting. Minutes: The minutes of the meeting held on 8 July 2013 were approved and signed. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: No declarations of pecuniary interest were received. |
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To receive any petitions in accordance with Standing Order 65. An officer response will be provided to each petition. Decision: A petition from 25 residents of Marina Close, Chertsey was received, calling for clearance of rubbish left and provision of new fencing panels, at the boundary between properties and the mobile home park, following cutting back of vegetation by Surrey County Council contractors. It was agreed that a written response would be provided.
Lyne Road Width Restriction:
The Local Committee agreed that the existing 6’6’’ width restriction should be retained. Minutes: A petition from 25 residents of Marina Close, Chertsey was received, calling for clearance of rubbish left and provision of new fencing panels, at the boundary between properties and the mobile home park, following cutting back of vegetation by Surrey County Council contractors. It was agreed that a written response would be provided.
Lyne Road Width Restriction:
The lead petitioner, Mr T Warmington, summarised his concerns about the relocated width restriction, and members commented.
The Local Committee agreed that the existing 6’6’’ width restriction should be retained. |
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WRITTEN PUBLIC QUESTIONS
To receive and answer any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Minutes: No written public questions were received. |
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WRITTEN MEMBER QUESTIONS
To receive any written questions from Members under Standing Order 47. Minutes: No written member questions were received. |
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SURREY FIRE AND RESCUE ANNUAL REPORT [FOR INFORMATION]
This report contains information on the various activities undertaken by the Borough team to reduce the risk from fire, water and road traffic incidents to the residents of Runnymede Borough. Additional documents: Minutes: Mr Paul Kenny outlined the targets set and achieved by the Surrey Fire and Rescue Service in the Runnymede area. He noted that there had been no increase in dwelling fires over the previous year, and the Service had improved on its partnership work with the various event organisers in the borough through the Fire Protection Group. He also explained the contingency plan which had been put into operation during the brief strike by members of the Fire Brigades Union earlier in September.
The chairman thanked him for his summary. |
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SURREY FIRE AND RESCUE CONSULTATION - SPELTHORNE [FOR COMMENT]
This report outlines the proposals to reconfigure fire stations in the neighbouring borough of Spelthorne and indicates what impact this might have in Runnymede. Minutes: Mr Eddie Roberts (East Area Commander, Surrey Fire & Rescue Service) gave the background to the proposal to locate a single fire station in the borough of Spelthorne, replacing the two current ones for a more central location. He advised members that the distribution of fire stations in Surrey was uneven, and that in order to meet the ambition of making an appliance available within ten minutes of an emergency call in every area of the county, a plan of optimal locations county-wide had been drawn up. In relation to the implications for the Runnymede area, he noted that the proposed location was projected to lead to an improved average response time in Runnymede, moving from 8 minutes 36 seconds to 7 minutes 18 seconds, as laid out in the report. He advised that the consultation period had been extended to Monday 4 November, with the Cabinet taking a final decision in December 2013.
The Cabinet members on the Local Committee (Mr Furey, Mrs Angell, Mr Few and Miss Heath) declared that they would abstain from comment on the proposals, since they would be involved in taking the final decision.
A borough councillor asked about the location of the new fire station and Mr Roberts confirmed that a site in Ashford was favoured due to its excellent road links. |
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EGHAM MAJOR PROJECTS [FOR DECISION]
Mr Paul Fishwick will present the proposals for two proposed major transport projects in Egham (subject to funding) and seek the agreement of the Committee to launch a public consultation on the plans in October. Additional documents: Decision: The Local Committee (Runnymede) agreed
i) to note the progress made so far with the Local Transport Body;
ii) to note the draft proposals for both the Runnymede Roundabout and the Egham sustainable transport package;
ii) that officers undertake public consultation for a period of 8 weeks from Monday 14 October to Sunday 8 December 2013, and report the feedback to the Members’ Task Group and the Local Committee meeting in February 2014. Minutes: Mr Paul Fishwick of Surrey Highways outlined the two schemes submitted as “mini-bids” for funding from the Local Transport Body: Enterprise M3. Across the county, three schemes had achieved “priority scheme” status and one of these was the Runnymede Roundabout, the other two being in Guildford and Camberley. A longer list of potential schemes for funding included the Egham Sustainable package. He said it was proposed that an eight week public consultation period about the detailed plans be carried out, to enable a detailed business case to be put forward in summer 2014 prior to a final decision. He undertook to report to the Local Committee on the results at their meeting in February 2014.
Members were fully supportive of the proposed schemes and asked officers to ensure that they were kept fully informed of the consultation approach so that they could help to promote it.
The Local Committee (Runnymede) agreed
i) to note the progress made so far with the Local Transport Body;
ii) to note the draft proposals for both the Runnymede Roundabout and the Egham sustainable transport package;
ii) that officers undertake public consultation for a period of 8 weeks from Monday 14 October to Sunday 8 December 2013, and report the feedback to the Members’ Task Group and the Local Committee meeting in February 2014. |
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RUNNYMEDE PARKING REVIEW [FOR DECISION]
Mr Jack Roberts (Parking Team) will outline the key changes proposed to parking restrictions in Runnymede following the annual review of yellow lines. Additional documents: Decision: The Local Committee (Runnymede) agreed that:
i) the proposed amendments to on-street parking restrictions in Runnymede, as described in the report and shown in detail on drawings in Annex A be agreed;
ii) the local committee would allocate funding as detailed in paragraph 5.1 to proceed with the introduction of the parking amendments;
iii) the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on-street parking restrictions in Runnymede, as shown on the drawings in Annex A, would be advertised and if no objections are maintained, the orders will be made.
iv) if there are any unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of the Committee and the appropriate county councillor. Minutes: Members challenged the implication of the report’s section 3.2 St Judes Road, “this will allow residents to park outside their properties unrestricted during the day” and it was agreed that this was not an assumption that any Surrey resident should make about on-street parking: it was agreed that the reference should be removed. The local member raised a query about the proposed length of yellow lines at 3.5 Addlestone: Crockford Park Road (69).
Mr Jack Roberts advised members that the proposed changes would be advertised to the public later this year with a 28 day period for comments to be submitted, and any unresolved objections to be discussed with the local member and chairman.
The Local Committee (Runnymede) agreed that:
i) the proposed amendments to on-street parking restrictions in Runnymede, as described in the report and shown in detail on drawings in Annex A be agreed;
ii) the local committee would allocate funding as detailed in paragraph 5.1 to proceed with the introduction of the parking amendments;
iii) the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on-street parking restrictions in Runnymede, as shown on the drawings in Annex A, would be advertised and if no objections are maintained, the orders will be made.
iv) if there are any unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of the Committee and the appropriate county councillor. |
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HIGHWAYS UPDATE [FOR INFORMATION]
Mr Andrew Milne (Area Highways Manager) will update members on progress in delivering capital and revenue works in the area. Additional documents: Minutes: Mr Andrew Milne (Area Highways Team Manager) tabled a revised report including the latest budget position on maintenance, and noted that £6,000 had been allocated for capital maintenance work in Village Road, Thorpe. Members asked about the very low spend on drainage (£1,300 showing), the programming of cleaning of road signs, and requested that in future, an annex showing planned works as well as committed budget be included in the Update report. It was also suggested that the Local Committee would like to receive more advance information about planning development-related highway works, in order to advise local residents accurately. Mr Milne undertook to provide further information at the Local Committee’s informal meeting. |
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COMMUNITY SAFETY PARTNERSHIP 2012-13 [FOR INFORMATION]
This report gives a brief overview of work undertaken by the Community Safety Partnership in Runnymede in the last year, and emerging priorities including those of residents surveyed. Mrs Wendy Roberts (Community Safety Officer, Runnymede BC) and Inspector Roger Nield (Surrey Police) will attend. Minutes: Ms Sylvia Carter, as the Surrey County Council officer attending the Community Safety Partnership, introduced the report and noted the expenditure detailed at Annex 1 and the resident survey summary at Annex 2. Mrs Wendy Roberts (Community Safety Officer, Runnymede Borough Council) advised that many of the residents’ priorities related to anti-social behaviour and that the first actual crime to appear on the priority list was burglary. She noted that the RBC crime and disorder committee had recently asked for co-ordinated work to address litter levels and dog fouling in the borough.
Members of the Committee expressed concern about speeding, and queried the police response to this, and cycling on the pavements especially in Addlestone. Neighbourhood Inspector Roger Nield of Surrey Police explained that the Roads Traffic Unit undertook continuous enforcement in relation to speeding (wherever it was safe to stop offenders) and made periodic attempts to crack down on pavement cycling. He also noted that the Annual Crime Summit would take place on the evening of 6 February 2014 at the Chertsey Halls. Mr Furey suggested that the chairman write to the Police Crime Commissioner to express regret that dedicated funding to support the community safety partnerships had ceased. |
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MEMBER ALLOCATIONS 2013 [FOR INFORMATION]
This report summarises expenditure agreed and paid out from the Runnymede county member allocations budget since May 2013. Additional documents: Minutes: Members noted the report. |
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FORWARD PLAN ITEMS [FOR DECISION]
The Committee is asked to agree the following items for 2 December: · Controlled Parking Zone (Egham): consultation results · Highways Budgets and Schemes for 2014-15 · Highways Update · Member allocations Decision: The Local Committee agreed the following items for 2 December:
· Controlled Parking Zone (Egham) consultation results; · Highways Budget and Schemes for 2014-15; · Highways Update · Member allocations information Minutes: The Local Committee agreed the following items for 2 December:
· Controlled Parking Zone (Egham) consultation results; · Highways Budget and Schemes for 2014-15; · Highways Update · Member allocations information |
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LOCAL INFORMATION UPDATES
· Surrey County Council is consulting on its Cycling Strategy until 4 November; for more details see www.surreycc.gov.uk/cyclingstrategy · a planning application for gravel extraction at Milton Park Farm Egham may be considered by the SCC Planning and Regulatory Committee at its meeting on 16 October 2013 at County Hall, Kingston-upon-Thames (email Committee manager huma.younis@surreycc.gov.uk for details)
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