Agenda, decisions and minutes
PDF 610 KBVenue: The Council Chamber, Civic Centre, Station Road, Addlestone KT15 2AH
Contact: Sylvia Carter Surrey County Council, Runnymede Civic Centre, Station Road, Addlestone, KT15 2AH
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APOLOGIES FOR ABSENCE
To receive any apologies for absence, and notices of substitutions from Borough members under Standing Order 39. Decision: The following members of the Committee gave apologies for the meeting: Mrs Mary Angell, Miss Marisa Heath, and Councillor Patrick Roberts. Minutes: The following members of the Committee gave apologies for the meeting: Mrs Mary Angell, Miss Marisa Heath, and Councillor Patrick Roberts. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a true record. A copy of the minutes will be available in the room for half an hour prior to the meeting. Minutes: The minutes of the 29 September meeting were agreed and signed by the chairman. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: No declarations of interest were submitted. |
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PETITIONS
To receive any petitions in accordance with Standing Order 65. No petitions had been received for this meeting. Minutes: No petitions had been submitted. |
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WRITTEN PUBLIC QUESTIONS
To receive and answer any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Minutes: There were no written public questions. |
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WRITTEN MEMBER QUESTIONS
To receive any written questions from Members under Standing Order 47. Minutes: There were no written member questions. |
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SURREY FLOODS: UPDATE [FOR INFORMATION]
The Committee received a report in June, following the flooding experienced in Runnymede in early 2014. This report updates members on further work undertaken to support residents and to prepare for any future episodes of flooding, including contributions from the Environment Agency, Thames Water and Runnymede Borough. Representatives will attend for this item. Minutes: Mr Ben Skipp, programme manager for Flood Resilience in Surrey County Council, introduced Mr Doug Hill and Mr David Murphy of the Environment Agency, and Ms Clare Collard and Mr Will Randall from Thames Water. He advised the Committee that the county’s Flood Risk Partnership Board would consider a report on the Flood Risk Management Strategy at its next meeting, and that there had been meetings with residents to encourage them to form flood groups with a new Resilience officer starting work with the county council shortly to develop these networks in Surrey. He also noted that the council was lobbying DEFRA to allow applications for Repair and Renew Grant (RRG) to be paid after the end of the financial year, although at present RRG applications must be submitted by end of December. Mr Doug Hill highlighted recent Environment Agency maintenance activity along the Meadlake Ditch (Green Lane and Norlands Lane culverts) and planned work on the River Bourne in Chertsey from Fordwater Road to the Meads. He said that barges had undertaken shoal removal along the Thames, and that the EA had reviewed its approach to issuing flood warnings since last winter. Mr Murphy outlined strategic plans for the area, explaining that the River Thames scheme affected seven councils and offered a good cost-benefit ratio given the number of households at risk of flooding – he said that the Thames & Coastal Committee had pledged a £28million contribution to the scheme following lobbying by the Cabinet Member for Highways. Channel construction could be expected during the period 2020-2025.
Members commented on recent road flooding in the Avenue, Egham; outstanding work in Little Green Lane, Chertsey; silt build-up near the Swan pub at Staines Bridge, and maintenance of the ditch by Ayebridges Avenue.
Mr Randall and Ms Collard of Thames Water advised members that they were confident the sewers in the flooded areas had been cleaned and were running at their full capacity with improvements to pumping stations undertaken, whilst acknowledging that there were still some issues in Eastworth Road Chertsey. They said that work to de-scale 1km of sewers in the adjacent area was planned in December-January.
Members asked for written responses from Mr Randall about: * problems with the Devils Lane pumping station in Egham Hythe, details requested on when it was last serviced and upgraded; * hydraulic overload in Vicarage Road, Egham * planned maintenance programme for Runnymede as a whole.
The chairman suggested that Runnymede Borough Council should be invited to provide an update to the Committee on the development of local flood resilience forums in the first half of 2015. |
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RUNNYMEDE ANNUAL PARKING REVIEW [FOR DECISION]
This report presents proposals from the joint member Parking Task Group to advertise further parking restrictions across the borough of Runnymede in Spring 2015. Jack Roberts and Peter Wells of the Parking Team will present the proposed changes. Additional documents: Decision: The Local Committee agreed that:
i) the proposed amendments to on-street parking restrictions in Runnymede as described in the report and shown in detail on drawings in Annex A were agreed, with the following amendments: * not to go ahead with the proposals relating to the disabled bay on plan 64; * the addition of “no waiting at any time” restrictions on the south side of Foxhills Road from Tringham Close double yellow lines to the proposed double yellow lines by the junction with Chobham Road (plan 63) * not to proceed with Egham High Street restrictions on plan 13, except for the single yellow line outside the Crown pub which is to proceed.
ii) the local committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments;
iii) the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1084 to impose the waiting and on street parking restrictions in Runnymede as shown on the drawings in Annex A (as amended) is advertised and that if no objections are maintained, the orders are made;
iv) if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.
Minutes: Mr Jack Roberts noted that the Parking team had received 166 requests for yellow line changes in the borough since the 2013 parking review, and these had been prioritised to a final list of 33 for consideration, mostly using safety considerations as the primary reason for change. In addition, some recommendations which stated “for TRO only” indicated a need to align written Plan restrictions with what was already painted on the ground. Mr Roberts noted that they had reviewed all school Keep Clear markings and found that four required new legal orders so that the lines could be enforced. Members proposed several amendments to the recommendations shown on the drawings in Annex A, including deferring changes to Egham High Street until the public consultation outlined in the Highways Update report at Item 10 could be completed.
The Local Committee agreed that:
i) the proposed amendments to on-street parking restrictions in Runnymede as described in the report and shown in detail on drawings in Annex A were agreed, with the following amendments: * not to go ahead with the proposals relating to the disabled bay on plan 64; * the addition of “no waiting at any time” restrictions on the south side of Foxhills Road from Tringham Close double yellow lines to the proposed double yellow lines by the junction with Chobham Road (plan 63) * not to proceed with Egham High Street restrictions on plan 13, except for the single yellow line outside the Crown pub which is to proceed.
ii) the local committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments;
iii) the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1084 to impose the waiting and on street parking restrictions in Runnymede as shown on the drawings in Annex A (as amended) is advertised and that if no objections are maintained, the orders are made;
iv) if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.
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ENFORCEMENT OF PARKING RESTRICTIONS IN RUNNYMEDE [FOR INFORMATION]
This report summarises the latest performance and financial data for enforcement of parking Penalty Notices in the borough of Runnymede. Minutes: Mr Rikki Hill (SCC Parking Team) and Mr Mervyn Robins (Runnymede BC Parking manager) introduced the report which summarised the expenditure and performance of the parking enforcement service in the borough.
Members queried the Penalty Enforcement Notice cancellation rate, and asked about the Other category in Annex 1, which accounted for 12 % of the total costs. Mr Robins explained that the two main costs in this category were Vehicles and depreciation, and Legal Services. Members requested that Mr Hill supply a written breakdown of the PCN cancellation rate in the other Surrey boroughs as part of any future report. |
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HIGHWAYS UPDATE REPORT [FOR DECISION]
This report updates the Committee on the progress with current schemes and budgets for 2014-15, and proposes new schemes for progression in 2015-16 (subject to available budget). Andrew Milne (Area Highways manager) will present the report. Additional documents: Decision: The Local Committee (Runnymede) agreed to:
i) note the progress with schemes and revenue funded works for the 2014-15 financial year;
ii) note the budgetary position;
iii) subject to the annual budget allocation, to approve the proposed capital works programme for 2015/16;
iv) note that a further Highways update will be brought to the next meeting of the Committee. Minutes: Mr Andrew Milne asked members to note the tabled report, which included a new section (2.3.4) on Egham High Street. He noted that the St Jude’s Road/Egham Hill scheme was on schedule to complete in March, and that good progress had been made on the Windsor Road (A308) with improvements for the Magna Carta site.
Members commented on the drainage and ditching budget underspend, illuminated street bollards replacement, and the need to confirm the capital budget available to the Local Committee for 2015-16.
The Local Committee (Runnymede) agreed to:
i) note the progress with schemes and revenue funded works for the 2014-15 financial year;
ii) note the budgetary position;
iii) subject to the annual budget allocation, to approve the proposed capital works programme for 2015/16;
iv) note that a further Highways update will be brought to the next meeting of the Committee. |
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RUNNYMEDE MAJOR SCHEMES [FOR DECISION]
Paul Fishwick will update the Committee on funding for the Major Schemes which are in Egham, and seek agreement to advertise the regulation orders for specific locations associated with the Runnymede Roundabout and Egham Sustainable Package prior to construction in 2015-16. Additional documents: Decision: The Local Committee (Runnymede) agreed:
i) to note the progress made so far with the Major Schemes submission;
ii) to approve the schedules set out in Annex A, and plans attached as Annex B, with the exception of proposed changes to cycle use in Egham High Street on Sheet 3, Annex A.
iii) that if no objections are received to advertisement of the legal notices and traffic orders, the Area Team Manager is authorised to try to resolve them in consultation with the chairman, vice chairman, divisional members and project manager, and decide whether or not they should be acceded to and therefore whether the orders should be made, with or without modification. Minutes: Mr Paul Fishwick introduced the report, advising members that following funding approval the intention was to commence work on the schemes: - from April 2015, on Egham Sustainable Package; - from September 2015, on the Runnymede Roundabout, so as not to disrupt visitors for the 800th anniversary of Magna Carta nearby. He noted that Annex C indicated a surprising number of pedestrians already crossing Egham bypass at the uncontrolled crossing point, and the opportunity to install a new controlled crossing with 75% funding supplied externally. Members expressed some concern at the number of planned crossings on the A30 within a two mile stretch and the likely impact on congestion.
The Local Committee (Runnymede) agreed:
i) to note the progress made so far with the Major Schemes submission;
ii) to approve the schedules set out in Annex A, and plans attached as Annex B, with the exception of proposed changes to cycle use in Egham High Street on Sheet 3, Annex A.
iii) that if no objections are received to advertisement of the legal notices and traffic orders, the Area Team Manager is authorised to try to resolve them in consultation with the chairman, vice chairman, divisional members and project manager, and decide whether or not they should be acceded to and therefore whether the orders should be made, with or without modification. |
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MEMBER ALLOCATIONS UPDATE [FOR INFORMATION]
The report attached indicates funding allocated by the county councillors over the year to date, and remaining amounts for 2014-15. Additional documents: Minutes: The chairman asked members to note the need to allocate their funding for the current year as soon as possible, and urged them to progress any bids received for their areas. |
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FORWARD PLAN [FOR DECISION]
The Local Committee is asked to agree the following items for the next meeting of the Committee on 2 March 2015:
a) Update on Magna Carta 2015 activities b) Recommendations on Local Prevention commissioning (Youth) 2015 c) Highways Update d) Member Allocations information
Decision: The Local Committee agreed the following items for the next meeting of the Committee on 2 March 2015:
i) Update on Magna Carta 2015 activities;
ii) Recommendations on Local Prevention (Youth) commissioning for 2015
iii) Highways Update
iv) Member allocations information update Minutes: The Local Committee agreed the following items for the next meeting of the Committee on 2 March 2015:
i) Update on Magna Carta 2015 activities;
ii) Recommendations on Local Prevention (Youth) commissioning for 2015
iii) Highways Update
iv) Member allocations information update |
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FOR INFORMATION: CONSULTATIONS (NO REPORT]
The County Council is consulting until 14 January 2015 on its Local Transport review, including future approach to subsidy of bus routes, community transport and concessionary fares. For more details see bus adverts and leaflets in libraries or see www.surreycc.gov.uk/transportreview . |