Agenda, decisions and minutes
PDF 563 KBVenue: The Council Chamber, Civic Centre, Station Road, Addlestone KT15 2AH
Contact: Sylvia Carter Surrey County Council, Runnymede Civic Centre, Station Road, Addlestone, KT15 2AH
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APOLOGIES FOR ABSENCE
To receive any apologies for absence, and notices of substitutions from Borough members under Standing Order 39. Decision: Apologies were received from Mr Mel Few and Councillor Paul Tuley. Minutes: Apologies were received from Mr Mel Few and Councillor Paul Tuley. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a true record. A copy of the minutes will be available in the room for half an hour prior to the meeting. Minutes: The minutes of the meeting held on 2 March were approved and signed by the chairman. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: No declarations of interest were received from any councillors. |
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PETITIONS
To receive any petitions in accordance with Standing Order 65. No new petitions were received by the deadline. Minutes: No petitions were received for consideration. |
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WRITTEN PUBLIC QUESTIONS
To receive and answer any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Minutes: No written questions had been submitted to the meeting. |
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WRITTEN MEMBER QUESTIONS
To receive any written questions from Members under Standing Order 47. Minutes: No written member questions had been submitted for the meeting. |
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EGHAM HIGH STREET CONSULTATION [FOR DECISION]
This report analyses the responses to a public consultation on the existing pedestrian zone in Egham High Street and recommends retaining the zone as well as identifying funding to introduce a more effective method of enforcing it. The report also considers cycling, parking bays and taxi ranks. Additional documents: Decision: The Local Committee agreed that:
i) the existing pedestrian zone is retained with the same hours of operation (11am to 4pm) and exemptions, but is extended to also apply on Sundays;
ii) authorisation is also given to advertise a notice, the effect of which will be to extend the pedestrian zone to also operate between 11am and 4pm on Sundays:
iii) Authorisation is given to the Area Team Manager in consultation with the chairman of the Local Committee and local member, to resolve any objections received in connection with the proposal;
iv) Subject to no objections being maintained, the order be made and the proposed change to the pedestrian zone implemented;
v) Subject to the provision of funding, a more effective method of controlling access to the pedestrian zone (such as an electronic gate or bollard) is designed and introduced;
vi) the views expressed about the proposals relating to cycling, taxi ranks and parking are noted and the Committee commented that: there should be no cycling during the pedestrian period and no contra flow cycle lane at any time; that the Parking Manager should be delegated to take a decision on the 30 minute parking and loading bays in the High Street in consultation with the chairman and vice chairman; and that Runnymede Borough Council be advised that the Committee did not support the introduction of any taxi ranks within the pedestrian area of the High Street.
Minutes: The chairman invited a member of the public to put their (informal) question to the meeting: Mr Chris Fisher of Egham said that he was delighted by the consultation results but would like to know the costs of such a survey, and how many potholes might have been repaired for a similar amount? Mr Gosden answered that there was no external payment for this work and the costs were in staff time and photocopying, he declined to estimate these. The Cabinet member for Highways answered that there was an expectation that any major changes required public consultation, and that even if the internal costs amounted to £2,000 it was not possible to fill many potholes for this sum.
Mr Jason Gosden presented the report, noting the consultation responses on contraflow cycling, a proposal to introduce taxi ranks, and parking restrictions. He advised that the majority (55%) had rejected permitting any cycling during the pedestrian period, and that the Chamber of Commerce had suggested that this could be extended to Sundays, given modern shopping patterns. Members discussed the enforcement of parking and loading bays (which required first the advertisement of a Traffic Regulation Order which had been postponed) and the need to expedite this to enable enforcement of waiting restrictions. There was general agreement that the Committee would not support a taxi bay within the pedestrian zone, but some divergence on whether a taxi bay near the entrance to the High Street and Strode’s College would be supported. Members also discussed whether the disabled parking bays which had been marked up opposite Strode’s was needed. The Committee asked Surrey Highways to investigate the mechanisms and costs of better enforcement during the pedestrian zone times, and to bring a report to the next meeting.
The Local Committee agreed that:
i) the existing pedestrian zone is retained with the same hours of operation (11am to 4pm) and exemptions, but is extended to also apply on Sundays;
ii) authorisation is also given to advertise a notice, the effect of which will be to extend the pedestrian zone to also operate between 11am and 4pm on Sundays:
iii) Authorisation is given to the Area Team Manager in consultation with the chairman of the Local Committee and local member, to resolve any objections received in connection with the proposal;
iv) Subject to no objections being maintained, the order be made and the proposed change to the pedestrian zone implemented;
v) Subject to the provision of funding, a more effective method of controlling access to the pedestrian zone (such as an electronic gate or bollard) is designed and introduced;
vi) the views expressed about the proposals relating to cycling, taxi ranks and parking are noted and the Committee commented that: there should be no cycling during the pedestrian period and no contra flow cycle lane at any time; that the Parking Manager should be delegated to take a decision on the 30 minute parking and loading bays in the High Street in consultation with the chairman ... view the full minutes text for item 18/15 |
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LOCAL PREVENTION: YOUTH TASK GROUP RECOMMENDATIONS [FOR DECISION}
The report makes recommendations on the award of Local Prevention youth service contract and grant funding from September 2015, based on Runnymede Youth Task Group discussions. This report will be presented by Leigh Middleton. Decision: The Local Committee agreed to:
1) approve the Youth Task Group recommendation to award a contract for a 36 month period for One to One work from 1 September 2015 to Eikon for the value of £47,000 per annum (subject to future changes in SYP budgets). Within the contract there is the opportunity to extend for the service for a further two years, subject to budget changes, provider performance and any changes in the needs of young people.
2) Approve the Youth Task Group recommendation to award a grant for a 36 month period for Neighbourhood Work from 1 September 2015 to Eikon for the value of £46,000 per annum (subject to future changes in SYP budgets). Within this grant agreement there is the opportunity to extend the service for a further two years, subject to budget changes, provider performance and any changes in the needs of young people.
Minutes: Mr Leigh Middleton introduced the report for decision, explaining that there had been two meetings of the Runnymede Youth Task Group in order to arrive at the recommendation, due to the second bidder withdrawing their bid after the process had begun. However, following this news the Task Group met with Eikon (and partner the Lifetrain Trust) for a second presentation and subsequently agreed to recommend them for both the One to One and the Neighbourhood aspects of the work from autumn 2015.
Members raised the likely 20% reduction in budget and asked for clarification. Mr Middeton said that this budget was protected for 2015-16 but may reduce in future years and that providers had been briefed on this. He said that Eikon had won a number of contracts which helped them to achieve efficiencies of scale and withstand some budget reduction.
The Local Committee agreed to:
1) approve the Youth Task Group recommendation to award a contract for a 36 month period for One to One work from 1 September 2015 to Eikon for the value of £47,000 per annum (subject to future changes in SYP budgets). Within the contract there is the opportunity to extend for the service for a further two years, subject to budget changes, provider performance and any changes in the needs of young people.
2) Approve the Youth Task Group recommendation to award a grant for a 36 month period for Neighbourhood Work from 1 September 2015 to Eikon for the value of £46,000 per annum (subject to future changes in SYP budgets). Within this grant agreement there is the opportunity to extend the service for a further two years, subject to budget changes, provider performance and any changes in the needs of young people.
The chairman concluded the meeting by announcing that he intended to step down as the chairman from May onwards. The vice chairman thanked him, on behalf of the Committee, for his years of office and added that she had learnt a lot from his example. |