Agenda, decisions and minutes

Runnymede Local Committee
Monday, 13 June 2016 6.30 pm

Venue: Council Chamber, Runnymede Civic Centre, Station Road, Addlestone KT15 2AH

Contact: Sylvia Carter  Surrey County Council, Runnymede Civic Centre, Station Road, Addlestone, KT15 2AH

Items
No. Item

82/16

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

    To receive any apologies for absence, to welcome the newly co-opted members of the Local Committee, and to consider whether the Borough wishes to appoint any substitutes for the coming year (Standing Order 39).

    Decision:

    No apologies were received and all members attended.

     

    It was agreed that Runnymede Borough Council would be invited to nominate two substitutes (one Conservative, one Independent) for 2016-17, to be appointed to the Committee for sign off by Surrey County Council’s chief executive.

    Minutes:

    No apologies were received and all members attended.

     

    It was agreed that Runnymede Borough Council would be invited to nominate two substitutes (one Conservative, one Independent) for 2016-17, to be appointed to the Committee for sign off by Surrey County Council’s chief executive.

83/16

MINUTES OF PREVIOUS MEETING pdf icon PDF 147 KB

84/16

DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Minutes:

    No declarations of interest had been submitted.

85/16

PETITIONS pdf icon PDF 112 KB

    To receive any petitions in accordance with Standing Order 65.

     

    One petition has been submitted, from residents in Knoll Park Road, Chertsey. A report including an officer response is attached.

    Additional documents:

    Decision:

    The Local Committee agreed:

     

    i)              That this location is investigated and added to the 2017 Runnymede Parking Review list of sites.

    Minutes:

    Mrs Cook and Mrs Thomas of Knoll Park Estate, Chertsey presented a petition on parking restrictions in that area. Mrs Thomas explained that the roads were bumper to bumper with parked cars on either side, almost 24 hours a day, and that whilst the petitioners had no wish to see excessive yellow lines, they called for double yellow lines around the junctions to enable pedestrians to cross safely and to improve sightlines for drivers turning into the road. She also requested better signage to indicate the No Through Road, so as to discourage lorries having to reverse past parked cars when they realised they could not get through. In reference to a matter raised at informal questions, she thanked local member Chris Norman for agreeing to take up the issue of sixth form students’ parking with Sir William Perkins’s School.

    Members expressed sympathy and urged officers to undertake improvements as soon as possible. The local member agreed to visit the site with a highways engineer to progress installation of a new sign.

     

    The Local Committee agreed:

     

    i)              That this location is investigated and added to the 2017 Runnymede Parking Review list of sites.

86/16

WRITTEN PUBLIC QUESTIONS pdf icon PDF 70 KB

    To receive and answer any questions from Surrey County Council electors within the area in accordance with Standing Order 66.

    Minutes:

    Miss Christine Davis, of London Road A30 in Runnymede borough but bordering Sunningdale, asked the following question on behalf of herself and neighbours:

     

    “Since last year the residents have been experiencing an incredible increase in traffic flow, especially from HGVs resulting in horrendous continuous noise resulting from when the HGV speed past making our properties/homes on London Road A30 – shuddering and making the contents of our homes and windows rattle and shake, causing a very distressing disruption of sleep, being kept awake, woken up and not being able to relax or feel safe in our own homes, not to mention what damage it is causing short and long term to our buildings/homes.

    Accidents also are a cause for concerns as when you not only increase the traffic flow,  it also increases the risk of accidents, especially when drivers are speeding, plus when the weather is bad, this is also another concern regarding speeding.  There have been a number of accidents on this stretch of road, just recently back in Feb and March 2016 within a few weeks of each other two accidents, one involving a 3 car pile-up just meters away from my cottage.  This is what we want to avoid…does someone have to be killed or a property damaged before anything is done!  It should not be about money when lives are affected and peoples’ health and wellbeing!

    We do not feel that we are asking too much and would like the County Council to work with both Windsor & Maidenhead council and the Thames Valley and Surrey police.

     

    We would like to ask the following, if only on a temporary basis, to start to address the issues we are and have been experiencing for the last year or more and will continue to do for at least another year:

     

    Question:

    Will Surrey County Council liaise with the relevant authorities to:

     

    -                        Install a speed camera on London Road approaching the county boundary,

    (there are two within a very short distance from each other in Sunningdale Village, could not one of them be relocated to just before the residential area starts at the Surrey end? All residents including those in Sunningdale Village would still benefit.  The council would make a good sum of money based on speeding that is currently happening.  It would pay for itself in no time).

     

    -                        Bring down the speed limit to 30mph (if not slower for lorries/ HGVs), if only during this period of diversion - although having said that we would like this to be 30mph long term?

     

    A.   Response from Chairman on behalf of the Committee:

     

    In response to the questions raised, the Local Committee would make the following comments:

     

    Request for a speed camera

     

    Sunningdale village is located within Berkshire and therefore any issues concerning the positioning of the existing speed enforcement cameras in Sunningdale should be raised with the local Highway Authority, The Royal Borough of Windsor and Maidenhead.  However, within Surrey fixed speed cameras are reserved  ...  view the full minutes text for item 86/16

87/16

WRITTEN MEMBER QUESTIONS

88/16

DECISION TRACKER (FOR INFORMATION] pdf icon PDF 115 KB

    This document enables members and the public to see what has happened following decisions taken by the Committee at previous meetings.

    Minutes:

    Members noted the Decision tracker report, and asked for a further update on the bus stop for Salesian School. County Councillor John Furey advised that he had spoken to the headteacher and would follow up the conversation.

89/16

CHILD SEXUAL EXPLOITATION [FOR INFORMATION] pdf icon PDF 107 KB

    Mr Julian Gordon-Walker (Head of Safeguarding, Surrey County Council) will deliver a presentation on the issue of child sexual exploitation and how it is being addressed by the County Council and partners.

    Additional documents:

    Minutes:

    Julian Gordon-Walker gave a presentation on the nature of Child Sexual Exploitation and work underway to address the issue in Surrey and Runnymede. He said that one of the challenges was that young people often did not see themselves as being exploited and felt guilt or shame about telling others of the experience. He advised members that a new Sexual Abuse Management Board would shortly be in place, and that partners would use a range of powers to interrupt perpetrators’ activity, including Child Abduction Warning notices. Training and publicity campaigns were integral to success achieved to date.

     

    Members thanked him for the work undertaken and noted the need to cascade awareness of the issue to school nurses, bus drivers, pharmacists, school governors, and taxi drivers, and the importance of effective district/borough council representation at councillor level.

90/16

HIGHWAYS UPDATE [FOR INFORMATION] pdf icon PDF 309 KB

    Andrew Milne (Area Highways Manager) will present this report, which advises members of progress with agreed schemes and maintenance activity within the borough of Runnymede.

    Decision:

    The Local Committee agreed to:

     

    i)              Note the progress with schemes and revenue funded works for the 2016/17 financial year;

    ii)             Note the budgetary position

    iii)           to reconsider the agreed Capital Works programme for 2016/17 (at 2.4.3) and to remove the Trotsworth Avenue scheme and substitute a resurface of Trumps Green Road from the bridge to the junction with Christchurch Road, utilising the budgetary saving plus the local member's community enhancement and member allocations funding, subject to an engineering assessment and costing, and final decision by the Area Highways Manager in consultation with chairman and vice-chairman

    Minutes:

    Andrew Milne highlighted the capital budget of £228k, which was reduced from 2015-16, and the investment in roads through Project Horizon, noting that county councillors had been invited to comment on new locations for Pavement Horizon work.

     

    Newly co-opted councillors asked about a variety of locations which had been included in the 2016-17 programme and agreed in December 2015, and highlighted drainage issues, and Councillor Mel Few proposed the recommendation which was agreed at iii).

     

    The Local Committee agreed to:

     

    i)              Note the progress with schemes and revenue funded works for the 2016/17 financial year;

    ii)             Note the budgetary position

    iii)           to reconsider the agreed Capital Works programme for 2016/17 (at 2.4.3) and to remove the Trotsworth Avenue scheme and substitute a resurface of Trumps Green Road from the bridge to the junction with Christchurch Road, utilising the budgetary saving plus the local member's community enhancement and member allocations funding, subject to an engineering assessment and costing, and final decision by the Area Highways Manager in consultation with chairman and vice-chairman

91/16

YOUTH SERVICES PERFORMANCE 2015-16 [FOR INFORMATION] pdf icon PDF 94 KB

     Tim Kitchen (Youth Support Service manager for Runnymede) and Gemma Rutter (Community Youth Work senior practitioner for Runnymede) will introduce this report for information.

    Additional documents:

    Minutes:

    Tim Kitchen (Youth Support services manager) and Gemma Rutter (Senior Practitioner, Community Youth Work) presented the performance report and showed a short video clip of young people talking about what a difference engagement with the service had made to their lives.

     

    Members noted that the Youth Task Group had given detailed consideration to the report and commended it to the Committee, and the team were thanked and praised for their work. Members also noted local initiatives in which they had been involved, including visits to the LEAP project at Egham Youth Centre, and funding for a trip organised by Addlestone youth centre to Poland.

92/16

PAVEMENTS HORIZON UPDATE [FOR INFORMATION/CONSULTATION] pdf icon PDF 91 KB

    Andrew Milne (Area Highways Manager) will present this report, prepared by the Surrey Highways Asset Management team, which outlines plans to improve pavements in the area and invites members’ comments.

    Additional documents:

    Minutes:

    Cabinet Member John Furey noted that the report submitted to the Committee had omitted the criteria by which the pavements and footways were selected for improvement, namely that they should be used by pedestrians due to their proximity to schools/GP surgeries/hospitals/shopping centres. Andrew Milne added that the Network Condition survey was the original basis for selecting locations in Year 1 of the programme, adding that councillors now had an opportunity to suggest locations for improvement in Year 2, by emailing him directly. Councillor Kusneraitis asked for clarification on whether Bagshot Road, Englefield Green (adjacent to St Jude’s School), and streets which are cul de sacs, would be included.

93/16

APPOINTMENTS TO TASK GROUPS [FOR DECISION] pdf icon PDF 90 KB

    The Local Committee is asked to nominate county councillor representatives to the various task groups and partnerships, whilst the Borough Council will be invited to nominate its own representatives.

    Decision:

    The Local Committee agreed to appoint the following:

     

    a)    Councillor Chris Norman, with Councillor Yvonna Lay in reserve, to the Runnymede Community Safety Partnership for 2016-17;

    b)    Councillors Chris Norman, Mary Angell and Yvonna Lay to the Youth Task Group to assist and advise the Local Committee on youth issues and future delivery of youth provision in 2016-17;

    c)    Councillors Mel Few and Yvonna Lay to the On Street Parking Task Group, to advise the Local Committee in relation to on-street parking matters including enforcement;

    d)    Councillors Mel Few, Yvonna Lay and Mary Angell to the Major Schemes (Runnymede) Task Group to monitor and advise the Committee on delivery of the major highways schemes within the Borough.

    e)    Councillor Chris Norman to the Friends, Family and Community Support task group, to work in partnership with the appointed champion John Furey.

    Minutes:

    The Local Committee agreed to appoint the following:

     

    a)    Councillor Chris Norman, with Councillor Yvonna Lay in reserve, to the Runnymede Community Safety Partnership for 2016-17;

    b)    Councillors Chris Norman, Mary Angell and Yvonna Lay to the Youth Task Group to assist and advise the Local Committee on youth issues and future delivery of youth provision in 2016-17;

    c)    Councillors Mel Few and Yvonna Lay to the On Street Parking Task Group, to advise the Local Committee in relation to on-street parking matters including enforcement;

    d)    Councillors Mel Few, Yvonna Lay and Mary Angell to the Major Schemes (Runnymede) Task Group to monitor and advise the Committee on delivery of the major highways schemes within the Borough.

    e)    Councillor Chris Norman to the Friends, Family and Community Support task group, to work in partnership with the appointed champion John Furey.

94/16

MEMBER ALLOCATIONS [FOR INFORMATION] pdf icon PDF 157 KB

95/16

FORWARD PLAN [FOR INFORMATION]

    The next meeting of the Local Committee will take place at 6.30pm on Monday 19 September, and the following items are suggested for the agenda:

     

    ·         Highways Update

    ·         Member Allocations

    ·         Community Safety in Runnymede

    ·         Update on Community Resilience

     

    Members of the Local Committee may suggest further items for the agenda by contacting the chairman and committee officer.

    Minutes:

    The Committee noted the contents of the Forward Plan. Councillor Prescot suggested that, as the Council Chamber had proved a popular venue for this meeting, the chairman could consider holding a meeting in the Chamber later in the year.