Agenda, decisions and minutes

Runnymede Local Committee
Monday, 28 November 2016 6.30 pm

Venue: Council Chamber, Civic Centre, Addlestone KT15 2AH

Contact: Sylvia Carter  Surrey County Council, Runnymede Civic Centre, Station Road, Addlestone, KT15 2AH

Items
No. Item

109/16

APOLOGIES FOR ABSENCE

    To receive any apologies for absence.

    Minutes:

    Councillors Kusneraitis and Manduca submitted late apologies, and Cllr Pitt advised that he may be late, but did not attend. No apologies were received from Cllr Ashmore and Cllr Sohi, and there were no substitutions. The chairman expressed disappointment at the absence of co-opted borough members.

110/16

MINUTES OF PREVIOUS MEETING pdf icon PDF 188 KB

    To approve the Minutes of the previous meeting as a true record. A copy of the minutes will be available in the room for half an hour prior to the meeting.

    Minutes:

    Cllr Prescot clarified that he had given apologies for the previous meeting. The minutes were approved and signed by the chairman.

111/16

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    No submissions of pecuniary or personal interest were received at this point.

112/16

PETITIONS & LETTERS OF REPRESENTATION

113/16

WRITTEN PUBLIC QUESTIONS

114/16

WRITTEN MEMBER QUESTIONS

115/16

DECISION TRACKER [FOR INFORMATION] pdf icon PDF 87 KB

116/16

HIGHWAYS UPDATE [FOR DECISION] pdf icon PDF 280 KB

    The NW Area Highways Manager Mr Andrew Milne will present the report to members, highlighting the two recommendations for decision – proposed highways schemes for 2017-18 and prioritisation of Horizon roads for the next programme.

    Additional documents:

    Decision:

    The Local Committee agreed:

     

    i) to note the progress with schemes and revenue funded works for the 2016-17 financial year;

     

    ii) the proposed capital works programme for 2017-18 shown in Table 4 at section 2.4

     

    iii) considered the selection of schemes under the influence of the Local Committee for inclusion in the Horizon 2 roads Major Maintenance Programme and agreed to delegate authority to the Area Highway Manager in consultation with the Local Committee chairman and vice-chairman to finalise the list of schemes for inclusion by 31 January 2017.

     

    iv) to note the budgetary position.

     

     

    Minutes:

    The Area Highways Manager introduced the report, noting that the budget for 2017-18 was estimated and would not be confirmed until the Spring, but that a list of previously discussed schemes totalling £196k were proposed for approval in Table 4. He explained that local committees were being given discretion to approve up to 2,273 metres of local roads for prioritisation in the next phase Horizon 2 major maintenance programme, noting that Annex A listed these in order of priority as determined by officers. Members considered the order in the annex and after some debate were minded to support moving Station Road, Addlestone (listed as no.7) to the first priority, since an earlier phase of Horizon had scheduled this road for immediate work but it had been agreed to defer it until the AddlestOne development completed. It was acknowledged that this would mean priorities 5 and 6 would not be included within the 2,273 metres.

     

    The Local Committee agreed:

     

    i) to note the progress with schemes and revenue funded works for the 2016-17 financial year;

     

    ii) the proposed capital works programme for 2017-18 shown in Table 4 at section 2.4

     

    iii) considered the selection of schemes under the influence of the Local Committee for inclusion in the Horizon 2 roads Major Maintenance Programme and agreed to delegate authority to the Area Highway Manager in consultation with the Local Committee chairman and vice-chairman to finalise the list of schemes for inclusion by 31 January 2017.

     

    iv) to note the budgetary position.

     

     

117/16

INDEPENDENT ANNUAL REPORT OF THE DIRECTOR OF PUBLIC HEALTH 2015-16 - RUNNYMEDE [FOR INFORMATION] pdf icon PDF 370 KB

    The Director of Public Health’s annual report focused on the health of children and young people, and Surrey County Council’s Public Health lead for Runnymede (Rachael Davis) will present this information report with particular reference to teenage conception, presentations to Accident and Emergency, and childhood obesity.

    Minutes:

    The chairman announced that, due to some omissions in data and information from the circulated version of this report, the item would be deferred to a later meeting.

118/16

SURREY FIRE & RESCUE ANNUAL UPDATE [FOR INFORMATION] pdf icon PDF 123 KB

    Surrey Fire and Rescue Service’s Borough Commander John Cooper will present this overview of performance in 2015-16 and answer questions from members.

    Additional documents:

    Minutes:

    The borough commander for Surrey Fire and Rescue Service, John Cooper, opened his presentation by noting that a public consultation would be launched imminently about the closure of Staines Fire Station and development of a new station at Fordingbridge, involving some provision of cover by Egham and Chertsey stations. He highlighted key points in the published annual report, including community engagement (e.g. Youth Engagement Scheme) and the collaboration with South-East Coast Ambulance Service (SECAMB) from September 2015.

     

    Members asked about malicious calls, the visits to older and vulnerable people which complement the Adult Social Care service, future collaborations including the planned move to a Tri-Service call centre, and use of the refurbished control/command point at Chertsey Fire Station which is used for partnership activities. Members commended  that the Service had been shortlisted for a Guardian newspaper Public Sector Award.

119/16

SURREY YOUTH CENTRES: GOVERNANCE AND BUSINESS MANAGEMENT [FOR INFORMATION] pdf icon PDF 55 KB

    Surrey County Council’s Audit and Governance board considered an internal audit report on Surrey Youth Centres this autumn. Jan Smith, Surrey’s Community Youth Work manager, will present the latest management action plan on how their recommendations are being addressed in Runnymede youth centres.

    Additional documents:

    Minutes:

    The chairman thanked Community Youth Work team members for addressing some of the issues raised by a recent Audit and Governance committee report, as they applied at local level.

     

    The Community Youth Work manager explained that the report covered Operations management and the IT service as well as youth centres. He said that all staff had been trained on the relevant issues and robust procedures put in place, whilst they continued to test the data tool to ensure that no duplication was possible. He reassured members that the Facebook pages which had been put in place by the previous managing agent had since been removed.

     

    Members discussed the use of CCTV to monitor the outside of youth centres (as in the case of Gogmore Park, Chertsey), and the use of a mobile “app” to record attendance and outcomes. It was noted that this was not applicable for young people to “rate” services, as this was undertaken manually and in consultation with service users.

     

120/16

MEMBER ALLOCATIONS [FOR INFORMATION] pdf icon PDF 156 KB