Agenda, decisions and minutes

Runnymede Local Committee
Monday, 3 July 2017 6.30 pm

Venue: The Council Chamber, Civic Centre, Station Road, Addlestone KT15 2AH

Contact: Sylvia Carter  Surrey County Council, Runnymede Civic Centre, Station Road, Addlestone, KT15 2AH

Items
No. Item

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APOLOGIES FOR ABSENCE

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MINUTES OF PREVIOUS MEETING pdf icon PDF 141 KB

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DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)             Any disclosable pecuniary interests and / or

    (ii)            Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    No declarations of interest were received.

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PETITIONS pdf icon PDF 719 KB

    To receive any petitions in accordance with Standing Order 65. An officer response will be provided to each petition.

     

    There are two petition reports for this item:

     

    a) to receive and respond to a petition about Woodham Lane, New Haw, submitted since the last meeting of the Committee;

     

    b) to respond to the concerns about road safety at Thorpe Lea School expressed in a petition presented to the Committee on 13 March 2017.

    Additional documents:

    Minutes:

    4a) Woodham Lane petition

     

    Ms Nikki Yorke presented a petition on behalf of 63 residents of Woodham Lane calling for improvements to road safety, and requesting more vehicle activated signs, a speed camera, improved road layout and more police enforcement of the speed limit. She noted the number of personal injury accidents arising from collisions over the preceding two years and a high number of vehicles driving at speeds of over 40mph risking serious injury and death. She said that residents felt that the existing vehicle activated signs were not making any difference and were concerned that someone could die on Woodham Lane.

     

    Surrey Highways engineer, Jason Gosden, acknowledged that Woodham Lane was a busy B road with high volumes of traffic, and that some drivers were using excessive speed. He explained that the local partnership which monitored road safety agreed that additional police enforcement was required, and had agreed to install larger and more prominent signs as well as monthly enforcement activity.

     

    The local member noted that speed humps installed over a decade ago had proved very unpopular, and that any extension of such measures would result in the longest section of traffic calmed road in the county, even if funding were available to install such a measure. It was also suggested that residents may wish to consider the community-led Speedwatch option.

     

    The committee noted the response to the report.

     

    4b) Thorpe Lea Primary School petition

     

    Mrs Anna Scally thanked the officers for their investigation, and offer of ParkSmart assistance, and said that she supported the School Travel Plan. However she said that petitioners did not agree that the signage on the approach to the school was sufficient nor that the crossing points were adequately visible to drivers unfamiliar with the area – she noted that the school had marked these out with cones. Jason Gosden agreed to revisit the Langton Way approach, and check the sign at Bishops Way for visibility.

     

    Members noted the response.

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WRITTEN PUBLIC QUESTIONS

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WRITTEN MEMBER QUESTIONS

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DECISION TRACKER [FOR INFORMATION] pdf icon PDF 180 KB

    The decision tracker enables committee members to see actions taken following decisions at previous meetings.

    Minutes:

    The chairman noted that, following the decision at Item 8 on 13 March, the council was expecting a decision on the Appeal within the next few weeks. The local member Mel Few advised that Thorpe residents had told him they wanted the historic path marked only.

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RUNNYMEDE PARKING REVIEW 2017 [FOR DECISION] pdf icon PDF 267 KB

    The recommendations in this report follow  a comprehensive review of requests for new restrictions, overseen by the Local Committee’s Parking Task Group, and will be presented by members of the Surrey County Council parking team.

    Additional documents:

    Decision:

    The Local Committee agreed:

     

    i)          the proposed amendments to on-street parking restrictions in Runnymede as described in this report and shown in detail on drawings in Annex A, with additional yellow lines in Cabbell Place and Lewis Place (Drawing 3282_55) in consultation with the local member;

     

    ii) the Local Committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments;

     

    iii) the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Runnymede as shown on the drawings in Annex A is advertised and that if no objections are maintained, the orders are made;

     

    iv) if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

    Minutes:

    Members discussed particular locations where changes in restrictions were proposed, including Barley Mow Road/Northcroft Road, Simons Walk, Albert Road, Cabell Place/Lewis Close. It was also proposed that the parking around Holy Family School be considered in the next review.

     

    The Local Committee agreed:

     

    i)          the proposed amendments to on-street parking restrictions in Runnymede as described in this report and shown in detail on drawings in Annex A, with additional yellow lines in Cabbell Place and Lewis Place (Drawing 3282_55) in consultation with the local member;

     

    ii) the Local Committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments;

     

    iii) the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Runnymede as shown on the drawings in Annex A is advertised and that if no objections are maintained, the orders are made;

     

    iv) if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

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A308 THE CAUSEWAY/ THE GLANTY URBAN CLEARWAY [FOR DECISION] pdf icon PDF 561 KB

    Mr Jason Gosden of Surrey Highways will present this report concerning the Urban Clearway along Staines Causeway to the M25 bridge approaching Runnymede Roundabout.

    Additional documents:

    Decision:

    The Local Committee agreed that:

     

    i) a notice is advertised in accordance with the Road Traffic Regulation Act 1984, the effects of which will be to revoke the existing urban clearway traffic order and implement a new urban clearway traffic order prohibiting stopping from 7am to 10am and from 4pm to 7pm (7 days a week) along the A308 The Causeway and A308 The Glanty from the Staines Bridge Roundabout to the Runnymede Roundabout as shown on the plan attached as Annex 1;

     

    ii) any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways, in consultation with the chairman and vice-chairman of the Local Committee and local divisional member, and that this issue only be returned to Committee if any objections prove insurmountable;

     

    iii) the Order be made once any objections have been considered and resolved.

    Minutes:

    Jason Gosden, (Senior Engineer in Surrey Highways) explained that the A308 was a busy route where there had been recent problems with obstructive parking. In investigating police enforcement powers it had been discovered that the original Clearway Order (implemented when Runnymede BC was the local highways authority) was not valid because the legislation did not permit whole day periods of operation. In addition, because of the order this route had not been included in the list of roads submitted to the Secretary of State in 2005 for decriminalised parking powers, so that Surrey County Council could not impose yellow line restrictions there without a separate application to the ministry. Due to current budget limitations, there was no identified funding to implement a new order but he recommended that the Committee agree the recommendations and implementation would take place as soon as funds permitted.

     

    The local member regretted that a contribution from her member allocations funding was not permitted under the financial framework guidance. The Leader of Runnymede borough council expressed a willingness to explore the possibility of an RBC contribution.

     

    The Local Committee agreed that:

     

    i) a notice is advertised in accordance with the Road Traffic Regulation Act 1984, the effects of which will be to revoke the existing urban clearway traffic order and implement a new urban clearway traffic order prohibiting stopping from 7am to 10am and from 4pm to 7pm (7 days a week) along the A308 The Causeway and A308 The Glanty from the Staines Bridge Roundabout to the Runnymede Roundabout as shown on the plan attached as Annex 1;

     

    ii) any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways, in consultation with the chairman and vice-chairman of the Local Committee and local divisional member, and that this issue only be returned to Committee if any objections prove insurmountable;

     

    iii) the Order be made once any objections have been considered and resolved.

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HIGHWAYS UPDATE [FOR INFORMATION] pdf icon PDF 287 KB

    Mr Jason Gosden of Surrey Highways will present this information update to the Committee and answer any questions.

    Minutes:

    Jason Gosden (senior engineer, Surrey Highways) advised the committee that the capital and revenue budgets were significantly reduced from earlier expectations, due to Surrey County Council’s requirement to make large savings on its 2017-18 budget. In 2017-18 the Runnymede maintenance budget had been set as £41k (compared to £168k in the previous year) which would have a major impact on day to day maintenance on the network. The capital budget was also very reduced at £36K (compared to £228K in 2016-17), complicated by a projected overspend from the previous year, which was under urgent review. He advised the committee that this may mean that no new schemes could be undertaken in the current financial year, but that an update would be provided at the September meeting.

     

    Members noted: that the Trumps Green Road resurfacing had been completed but not to a satisfactory standard; that in St Jude’s Road the school crossing patrol had ended and the puffin crossing scheme was no longer imminent; and that in Woodham Lane the additional VAS signs were funded from a separate budget for road safety improvements. The chairman reminded members that pothole and pavement defects across the county were funded from a central highways budget and so were not affected, but that with a total saving requirement of £104million for the current year it was unfortunately the case that local highways budgets were reduced.

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COMMUNITY SAFETY FUNDING AND REPRESENTATION [FOR DECISION] pdf icon PDF 177 KB

    Ms Sarah Quinn (Partnership Lead – North) will present the report to the Committee for decisions on representation and funding.

    Additional documents:

    Decision:

    The Local Committee agreed that:

     

    (i)                    The committee’s delegated community safety budget of £3000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraphs 2.4- 2.8 of this report.

    (ii)                   Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Local Committee, to authorise the expenditure of the community safety budget, in accordance with the criteria and principles stated at paragraph 2.4-2.8 of this report.

    (iii)                   The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved, and notes the community safety expenditure for 2016-17 set out in paragraph

    (iv)                   The committee approved the nomination of County Councillor Mel Few to the Runnymede Community Safety Partnership, as set out in paragraph 2.1;

    (v)                    The committee approved the inception of a new task group to discuss resident engagement and nominated the following representatives: councillors Mark Nuti, Mary Angell and Alan Alderson;

    (vi)                   The Committee approved the nomination of County Councillor Yvonna Lay to the Early Help Board for Runnymede.

     

    Minutes:

    Members noted the tabled item on the draft terms of reference for the Early Help Board, and discussed representation at the task group on resident engagement for which two borough councillor representatives were invited.

     

    The Local Committee agreed that:

     

    (i)                    The committee’s delegated community safety budget of £3000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraphs 2.4- 2.8 of this report.

    (ii)                   Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Local Committee, to authorise the expenditure of the community safety budget, in accordance with the criteria and principles stated at paragraph 2.4-2.8 of this report.

    (iii)                   The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved, and notes the community safety expenditure for 2016-17 set out in paragraph

    (iv)                   The committee approved the nomination of County Councillor Mel Few to the Runnymede Community Safety Partnership, as set out in paragraph 2.1;

    (v)                    The committee approved the inception of a new task group to discuss resident engagement and nominated the following representatives: councillors Mark Nuti, Mary Angell and Alan Alderson;

    (vi)                   The Committee approved the nomination of County Councillor Yvonna Lay to the Early Help Board for Runnymede.

     

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HEALTH & WELLBEING OF RUNNYMEDE YOUNG PEOPLE [FOR INFORMATION] pdf icon PDF 495 KB

    Ms Rachael Davis and Ms Lisa Andrews (Surrey County Council Public Health) will present the key developments in this report to members and answer questions. Ms Clare Erasmus, (Director of Mental Health & Wellbeing, TMCS) will also give a short presentation on the work undertaken at the Magna Carta School (in Runnymede) to promote the wellbeing of students at the school.

    Additional documents:

    Minutes:

    Rachael Davis and Lisa Andrews from Surrey’s Public Health team presented this report for information, outlining details of the new contracted Sexual Health service provider North West London NHS Foundation Trust and the closure of the Blanche Heriot clinic at the end of September, as new “spoke” services would become operational in the borough. They also outlined local participation in initiatives to reduce childhood obesity, as Runnymede data indicated higher rates of overweight children (in particular by Year 6) than the Surrey average. Finally they gave details of the recently-launched Surrey Air Alliance partnership, which was working on an action plan to combat levels of air pollution in the county, since 4% of premature deaths had been identified as having air pollution as a contributory factor.

     

    Members expressed concern about continuity of care for patients with longer term conditions who may be expected to travel further as the St Peter’s clinic closed, noting that the local MP was also concerned, and asked for an update following the July meeting about how “spoke” services would be delivered locally.

    In reference to air pollution, several members were concerned about levels of air pollution from planes (and the impact of Heathrow expansion) and from idling cars delayed at rail level crossings in the borough, noting that penalties for idling and incentives for electric charging points could be considered. They asked if there was clarity as to whether the Health and Wellbeing Boards, or Public Health, should be taking a lead on the issue, and encouraged greater engagement with the borough council.

     

    The chairman welcomed Clare Erasmus (Head of Mental Health and Wellbeing at the Magna Carta School in Egham Hythe) who gave a powerpoint presentation on the development of the school’s approach to promoting student wellbeing. She explained that the school had agreed to make wellbeing central to their development plan, albeit with no additional budget, with behavioural support from the youth charity East2West, and surveys of students conducted by a PhD student from the university.

    She expressed gratitude to Runnymede BC which had funded 15 hours of training from Relate, and to Spelthorne MIND which had led on a cross-curricular initiative to create the “My Teenage Mind” phone app. The initiative to create student anti-bullying ambassadors, and now parent wellbeing ambassadors, along with the Wellbeing zone which is open throughout the lunch-break, had been very successful. Recognition for this ground-breaking work had come as she had been invited to join government’s Advisory Board for the School of Mental Health.

     

    Members thanked Ms Erasmus and asked about young carers, looked after children, and a new bicycle training/recycling project starting at the school from autumn.

     

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FORWARD PLAN [FOR DECISION]

    The Local Committee (Runnymede) is asked to agree the following

    items for the Local Committee on 28 September 2017:

     

    ·         Flood prevention and resilient communities

    ·         Highways Drainage presentation

    ·         Early Help and Family Services update

    ·         Community Safety report 2016-17

    ·         Highways Update

     

     

    Decision:

    The Local Committee agreed the following items for the Local Committee on 25 September 2017:

     

    ·         Flood prevention and resilient communities

    ·         Highways Drainage presentation (to include wetspots)

    ·         Early Help and Family Services update

    ·         Community Safety report 2016-17

    ·         Highways Update

     

    It was also agreed that the Committee’s next informal meeting should include a discussion on Controlled Parking Zones.

     

    Minutes:

    The Local Committee agreed the following items for the Local Committee on 25 September 2017:

     

    ·         Flood prevention and resilient communities

    ·         Highways Drainage presentation (to include wetspots)

    ·         Early Help and Family Services update

    ·         Community Safety report 2016-17

    ·         Highways Update

     

    It was also agreed that the Committee’s next informal meeting should include a discussion on Controlled Parking Zones.

     

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CONSULTATIONS & UPDATES [NO REPORT]