Agenda, decisions and minutes

Runnymede Local Committee
Monday, 27 November 2017 6.30 pm

Venue: The Council Chamber, Civic Centre, Station Road, Addlestone KT15 2AH

Contact: Carys Walker  Surrey County Council, Runnymede Civic Centre, Station Road, Addlestone, KT15 2AH

Items
No. Item

159/17

APOLOGIES FOR ABSENCE

160/17

MINUTES OF PREVIOUS MEETING pdf icon PDF 196 KB

161/17

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    No declarations were received.

162/17

PETITIONS & LETTERS OF REPRESENTATION pdf icon PDF 159 KB

    To receive any petitions in accordance with Standing Order 65. An officer response will be provided to each petition.

     

    Decision:

    The Local Committee (Runnymede):

     

    (i)            Agreed that the proposed closure of Weystone Road at its junction with A317 Weybridge Road is not implemented at the current time.

    (ii)           Agreed that the safety record of the junction of Weybridge Road with Weystone Road and Hamm Court continues to be monitored to determine whether the recent improvement in safety is maintained.

    (iii)          Agreed the implementation of safety improvements at the junction is reconsidered if the recent improvement in the safety record is not maintained.

     

    Minutes:

    Two petitions were received which related to the proposed closure of Weystone Road and which was intended to be covered as part of item 10 of this agenda.  Both petitions had been generated as a result of a consultation having been carried out by the County Council’s Road Safety Team to gauge support for the closure of the road. The Chairman decided to bring this report forward when addressing both of the petitions and as a result, the decision has been recorded below as part of this item.

     

    Having reviewed residents’ feedback (including the two petitions) and the most recent safety data, the Road Safety team were recommending that the closure was not implemented at this time.

     

    The first petitioner, Mr Vink outlined his position.

     

    He reported that the residents’ association had contributed £30,000 for surfacing and signage of this road as it was recognised that the road provided important access.

     

    He stated that he believes that the road is used not only by residents to access their homes but by those who visit as part of their work (such as carers and nurses) and those who visit recreationally, such as walkers and fishermen. In addition, there were concerns about emergency vehicles and community buses not being able to reach their intended destinations as a result of the closure.

     

    The second petitioner, Mr Wolstenholme outlined his concerns. Firstly, he expressed that he felt the consultation on the proposal had not been long enough or widespread enough to be effective and that this may have led to residents being unaware that this closure had been suggested.

     

    Secondly, he felt that the accident data that had originally brought about the proposed closure was not sufficient to have validated the measure. More incidents have been reported on a nearby street than for Weystone Road and yet no recommendations had been made to remedy this on that road.

     

    Mr Wolstenholme suggested that if any improvements were proposed in the future to improve safety on Weystone Road then additional lighting, signage or the installation of a mini roundabout should be considered.

     

    Tim Oliver, divisional member for Weybridge whose border lies very close to this junction was invited to the committee and asked to share his views. He stated his support for the petitions and reiterated Mr Wolstenholme’s request that other methods to improve safety should be considered should this proposal be readdressed in the future.

     

    The Area Highway Manager explained that this road came under the spotlight as a result of a sudden increase in incidents in 2014 that gave officers cause for concern and led to the proposal for a road closure being investigated. This is turn led to the consultation. The level of objections received prompted the officers to review the most recent data and found that the 2014 figures appeared to be a spike that was not reflected in subsequent years. Therefore the Road Safety team revised their plans to proceed with the closure and the recommendation is not to proceed at  ...  view the full minutes text for item 162/17

163/17

WRITTEN PUBLIC QUESTIONS pdf icon PDF 89 KB

    To receive and answer any questions from Surrey County Council electors within the area in accordance with Standing Order 66.

    Additional documents:

    Minutes:

    Question 1 was submitted from the Royal Holloway & Bedford University represented by Mr Michael Berry.

     

    His suggestion is to set up a working group between the local authority and the university in order to manage on street parking around the residential areas surrounding the campus.  Controlled Parking Zones (CPZs) are suggested as a way forward.

     

    His supplementary question was to ask whether there were any plans for a cohesive, and sustainable strategy for the local area.

     

    In responding to the questions, it was reported that residents were  consulted in 2014 regarding the option of having a CPZ implemented in the area but this was not  a popular solution. The rise in housing of multiple occupancy seen in recent years has exacerbated the problem as this has meant that more people live in the area and in turn, there are more vehicles. Much of the housing in the area was built before car ownership was the norm and as modern cars get bigger, they take up more space.

     

    If a consultation was to be held with residents now, it may be that the option for a CPZ might be more popular but this would be a costly and labour intensive exercise  and this needs to be considered with regard to the council’s current financial limitations. In addition, it can take 2-3 years to fully implement parking measures under current practices and this means that a full solution may be some time away.

     

    It is recognised that as there is more development in places like Egham, this is likely to bring in additional car usage and compound the problem. The borough council has sought to alleviate this by refurbishing car parks to maximise existing facilities.To truly address the issue, plans need to be made that consider the next 10-15 years.

     

    The idea of a working group was supported by the committee and it is suggested that this is attended by the Chairman, Divisional Member and a representative from the university. The Cabinet Member for Highways who was also present at this meeting, offered to attend the inaugural meeting to ensure that the most appropriate personnel could be assigned to it.

     

    This will be looked at as part of the next parking review.

     

    Nick Prescot left the meeting, giving his apologies.

     

    Questions 2-5

     

    These questions were taken together as they related to the same issue. There is a shortage of parking on Herndon Close in Egham which is causing problems with access, an example of which is refuse collections being missed because the vehicle cannot enter and exit the close. There is also a concern about emergency access. This has recently been compounded by a property owner who has taken down a wall to the rear of his property on Herndon Close and made a drive which takes up space previously available for on-street parking.

     

    Mr Thomas Wells attended on behalf of himself and neighbours who had submitted questions.

     

    As a supplementary question, Mr Wells stated that he was pleased to see  ...  view the full minutes text for item 163/17

164/17

WRITTEN MEMBER QUESTIONS

165/17

DECISION TRACKER [FOR INFORMATION] pdf icon PDF 193 KB

    Minutes:

    It was agreed by the committee that the remaining item relating to a Rights of Way issue should be removed from the tracker. As the application was now subject to an appeal by the Secretary of State, the committee no longer has influence on the outcome.

166/17

ADDRESS FROM CABINET MEMBER FOR HIGHWAYS [FOR INFORMATION] pdf icon PDF 415 KB

    Colin Kemp, Surrey County Council’s Cabinet Member for Highways will address the Committee.

     

     

    Additional documents:

    Minutes:

    The Chairman welcomed Surrey’s Cabinet Member for Highways to the committee.

     

    The Cabinet Member’s primary purpose for attending was to look at the role that local and joint committees can play in influencing how highways funding should be spent in their area. He acknowledged that funding to the committee directly had be reduced by around 80% this year but that across the county, £90million had been spent but that he believed that there was not enough publicity about this. In future, he would like to illicit the committee’s view on how it should be spent in Runnymede. Highways improvements especially new schemes and major design projects often take around 5 years to come to fruition and so early involvement by the committee could contribute to making them successful.

     

    The Cabinet Member asked for Members’ action and views on:

    · How developers’ funds can be used and accessed

    · Scrutinising how parking enforcement funding has been applied

    · Considering how to charge for parking around commercial centres to promote footfall for local businesses

    · Charging for on-street parking

     

    With regards to the latter, the Cabinet Member pointed out that a good on-street parking strategy can benefit local businesses and generate revenue, 60% of which can be allocated by the committee.

     

    The Cabinet Member concluded that he would be happy to hear from any committee members from both the county and borough membership but requested that the appropriate county divisional member should be copied in on all correspondence.

     

    The Cabinet Member would therefore like to attend the spring meeting of the committee to involve them in the planning for next year.

     

    Committee members commented that they felt that Highways should have more input into planning applications for new developments to allow there to be provision for adequate infrastructure. It was noted that Surrey has always been an affluent area of the country and that prosperity would be undermined if the infrastructure could not adequately support  local businesses and residents’ lifestyle. Certain areas of the borough were already at full capacity with regards to properties and traffic.

     

    The Cabinet Member accepted the committee’s views and underlined the importance of taking a look at the wider picture when planning for future needs.

     

167/17

HIGHWAYS UPDATE [FOR DECISION] pdf icon PDF 320 KB

    A report on the progress of schemes to date 2017/18 and planning the programme for 2018/19 ahead of the budget being set.

    Additional documents:

    Decision:

    The Local Committee (Runnymede):

    (i)            Noted the progress with schemes and revenue funded works for the 2017/18 financial year. 

    (ii)           Noted the budgetary position.     

    (iii)          Noted that a further Highways Update will be brought to the next meeting of this Committee.

    (iv)         Agreed the undelivered proposed capital works programme for 2017/18 shown in table 1 at section 2.2 is carried forward to become the 2018/19 capital works programme.

    (v)          Agreed that £15,619 of unallocated parking surplus is used to help reduce the existing 2017/18 Local Committee capital budget overspend.

    (vi)         Agreed the introduction of a bus stop clearway (prohibiting stopping between 7am and 7pm from Monday to Saturday, except local buses) on A318 New Haw Road.

    (vii)        Agreed the conversion of the section of footpath between the A308 The Glanty and Lovett Road (Staines-upon-Thames) from a segregated footpath/cycleway to a shared footpath/cycleway.

     

     

    Minutes:

    The Area Highway Manager (AHM) presented his report. He began by providing an update to the 2017/18 capital programme. The progress and budgetary position was noted by the committee. It was also agreed to carry forward the capital works programme into next year.

    Recommendation (v) was to agree to use an amount of parking revenue surplus to offset some of  the overspend that had accrued the previous year. In considering this recommendation, committee members asked what other options were available if the money was not put to this use. The AHM did suggest that an alternative use could be for revenue maintenance works but this would not include the repair of potholes which come from a central budget and which to many is the priority maintenance item. He did however state that the preference was for the reduction of debt as this would be seen as best practice. The committee agreed with this assessment.

    Recommendation (vi) came about as a result of an item that was deferred from the previous meeting. The proposal was originally for two bus clearways to surround bus stops in New Haw Road in Addlestone. In recognition of councillors’ concerns that it would take away valuable parking spaces, the report presented at this committee amended the proposal, reducing it one clearway with restrictions only being in place on one side of the road between the hours of 7am-7pm, which reflects  the bus service’s hours of operation.

    The proposal originated from a complaint for an elderly resident who relies on buses, having no vehicle of her own and who found that vehicles parking in or alongside the bus stop obscured the bus driver’s view of her which meant they did always see her and her signal to stop. This led her to move into the carriageway in order for the driver to see her which presented a safety issue. Whilst recognising that parking at bus stops is already illegal, it is also acknowledged that parking is at a premium in the area and this resulted in  many residents choosing to park there regardless. The committee’s deliberations therefore centred around how to balance the needs of those who relied on public transport and available parking for residents.

    In regards to the availability of parking: whilst sympathetic to the challenges faced by the resident in question, some councillors felt that the issue didn’t warrant the reduction in parking that would be afforded by this measure. Many pointed out that this bus stop had been in place for around 20 years and could not see why this bus cage was needed now. Although the request had come from the county council’s Passenger Transport Team, no data had been presented to show bus usage in the area in order for some councillors to feel that they could accurately gauge how many residents would be affected.

    Countering this argument, it was commented that if buses were no longer able to stop safely in the area, the bus company might apply to  ...  view the full minutes text for item 167/17

168/17

ROAD SAFETY: PROPOSED CLOSURE OF WEYSTONE ROAD [FOR DECISION] pdf icon PDF 624 KB

169/17

FORWARD PLAN [FOR DECISION]

    The Committee is asked to agree the inclusion of the following into the forward programme.

     

    ·         Update on the River Thames Scheme

    ·         Community Safety Funding Update

    ·         Highways Update and Budget

    ·         Surrey Fire & Rescue

    ·         Early Help provision

    ·         Emergency Planning: Roles & Responsibilities

    Decision:

     

    The Local Committee agreed to include the following into their forward programme:

     

    ·         Update on the River Thames Scheme

    ·         Community Safety Funding Update

    ·         Highways Update and Budget

    ·         Surrey Fire & Rescue

    ·         Early Help provision

    ·         Emergency Planning: Roles & Responsibilities

     

    Minutes:

     

    The Local Committee agreed to include the following into their forward programme:

     

    ·         Update on the River Thames Scheme

    ·         Community Safety Funding Update

    ·         Highways Update and Budget

    ·         Surrey Fire & Rescue

    ·         Early Help provision

    ·         Emergency Planning: Roles & Responsibilities

     

     

    The forward programme as set out above was agreed. Gravel extraction in Egham was suggested as a topic for a future meeting.