Agenda, decisions and minutes
PDF 71 KBVenue: Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL
Contact: Sarah Goodman / Ruth Brown Surrey County Council, Civic Offices, Gloucester Square, Woking GU21 6YL
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PUBLIC ENGAGEMENT ITEMS The meeting was preceded by a public engagement session. The notes of this session are set out in Annex 1 of these minutes.
Additional documents: |
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
(Approximate starting time 7.10pm)
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 40. Additional documents: Minutes: There were no apologies for absence. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the meeting held on 26 September 2012 as a correct record and agree that the Chairman signs the minutes. The minutes will be available in the Council Chamber half an hour before the start of the meeting. Additional documents: Minutes: The minutes of the last meeting held on 26 September were agreed and signed. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
NOTES: · Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests. · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner). · If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days. · If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it arises, or do anything to influence other Members in regard to that item.
Additional documents: Minutes: Mr Will Forster declared in pecuniary interest in Item 13 paragraph 2.7 due to that fact that he is a member of the Executive Committee of the Old Woking Community Centre. |
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PETITIONS
To receive the following petitions:
a) To provide as soon as possible a pedestrian crossing on Chobham Road (A3046) between Horsell Rise and Brewery Road, at a point deemed appropriate by the Council.
b) To provide a permanent set of traffic lights both sides of the bridge on St John’s Hill Road
Additional documents: Minutes: In accordance with Standing Order 65, Mrs Sara Rhydderch presented the following petition on behalf of local residents. The petition received 426 signatures:
We the undersigned
petition Surrey County Council to: 'provide as soon as possible a
pedestrian crossing on Chobham Road
(A3046) between Horsell Rise and
Brewery Road, at a point deemed appropriate by the
Council.' Chobham Road has long been recognised as a dangerous road to cross.
Scheme still an item on SCC’s “Integrated Transport Scheme”. Further consultation to be undertaken during 2013/14 financial year, with construction in 2014-15 (supposedly). This petition aims to bring forward timescale and get crossing erected in 2013-4 financial year.
Mrs Rhydderch introduced the petition and explained that this is one of the main roads out of Woking. It has curves and dips, and visibility is an issue. Cars also speed. Local school children, parents, the elderly, commuters and those wishing to access the local nurseries and Wheatsheaf Common recreation ground are all affected. The petitioners are aware that this has been discussed by the committee previously. They feel that there is an accident waiting to happen, and if a crossing is provided, then more people may feel able to walk safely and therefore avoid using their car resulting in reduced congestion.
The Chairman invited members of the committee to ask questions of clarity: · The petitioner thought the ideal place for the crossing would be around Horsell Rise, but they would appreciate a consultation on the best location. · In addition to the people mentioned, the other communities affected by the petition include pupils from Woking High, those using the local dentist, people parking for town, members of Horsell Residents Association etc.
Paul Fishwick explained that he had met the petitioners on site and two possible locations for a crossing had been identified, and they would go out to consultation on these in the spring. The results would be brought back to the Local Committee meeting in summer 2013.
The Chairman thanked the petitioner for coming.
In accordance with Standing Order 65, Mr David Mearns presented the following petition on behalf of local residents. The petition received 53 signatures:
We the undersigned all live in Firbank Lane/Firbank Drive, which are located immediately adjacent to the traffic lights on St John’s Hill Road. Accordingly, we are directly affected by the traffic flow scheme for the bridge.
We believe that the only safe and effective traffic flow scheme is traffic lights. The volume of traffic has ... view the full minutes text for item 57/12 |
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WRITTEN PUBLIC QUESTIONS
To answer any written questions from local government electors and local businesses within Woking borough. The deadline for public questions is 12.00 noon four working days before the meeting (Thursday 29 November 2012) Additional documents: Minutes: Four public questions were received and tabled. A copy of the questions and answers can be found in Annex 2 of these minutes.
Question 2: Mr Stubbs asked whether it was standard practice to carry out a full traffic assessment for a new school. Andrew Milne explained that it would be expected for the impact to be considered as it would for all developments.
Question 3: Cllr Barker explained that puddling issues were caused by the levels of the road. Andrew Milne explained that every effort is made to address these issues. If there are problems, these should be raised with the Surrey County Council Highways to address in the usual way.
Question 4: Mrs Marshall explained that there is already a Wayleave in either the builders yards deeds or the deeds for the land. A response would be given in writing following the meeting. |
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WRITTEN MEMBERS QUESTIONS
To receive any written questions from members under Standing Order 47. The deadline for members questions is 12.00 noon four working days before the meeting (Thursday 29 November 2012) Additional documents: Minutes: Eleven member questions were received and tabled. A copy of the questions and answers can be found in Annex 3 of these minutes. Supplementary questions and responses are recorded below.
Question 1: In response to Cllr Davis, Andrew Milne confirmed that the response was written before he knew that there was to be a new school in the area, but he noted that the limitations in the response still apply.
Question 2: Mrs Smith asked whether CCTV could be considered again at the site, or if the doors could be made more secure. Andrew Milne explained that CCTV had been looked at but was not possible, and would also not stop the damage to the bollards. The relevant officer would be asked about the doors, and a response would be provided to Mrs Smith outside the meeting.
Question 3: Mrs Smith requested an item on the forward plan on how improvements could be made to the bus stops in the town centre.
Question 6: Mrs Kemeny explained that only half of Hollybank Road had been resurfaced and requested a meeting on site with Chris Higgs to look at the section of Hollybank Road which has not been resurfaced. Andrew Milne explained that a list has been drawn up for resurfacing under Project Horizon, and once he has clarification of this list he will update members.
Question 9: In response to Cllr Branagan it was confirmed that there was a link between the response at the meetings and what happens on the ground.
Question 10: Cllr Cross asked whether any further action could be taken under the SLA. Andrew Milne confirmed that we could ask them to hurry, but could not make them. If it is a recurring problem, then this is another issue. He will check that the works have now been carried out. |
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[Andrew Milne] (Approximate starting time – 7.40pm)
To receive a response to the petition which was presented to the Local Committee on 26 September 2012 regarding road safety along Morton Road and Meadway Drive in the Woking High School environment. Additional documents: Decision: The Local Committee (Woking) noted the contents of this report.
Minutes: Andrew Milne introduced this item, which gave a response to the petition received at the last meeting.
The following comments were made: · Will Forster requested that an item looking at 20mph zones outside schools be added to the forward programme. · It was noted that lines can take about a year to be made on the ground after a parking review. David Curl would be asked to respond to the local members on whether it would be possible to accelerate the timescale for these lines. It would also be raised at the next meeting of the Parking Task Group. · It was noted that Woking High had not yet been spoken to by the County.
RESOLVED
The Local Committee (Woking) noted the contents of this report.
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ST JOHN'S HILL ROAD BRIDGE
[Zena Curry/Maureen Robson] (Approximate starting time – 7.50pm)
To consider the options and agree a permanent solution for St John’s Hill Road bridge. Additional documents: Decision: The Local Committee (Woking):
i) Agreed traffic control option 3 (to replace the current traffic signals with permanent traffic signals) and agreed to inform the Cabinet Member for Transport and Environment.
ii) Approved option 3 and:
a) approved the installation of permanent signals as shown on the plan in Annex 3.
b) confirmed that the remaining £30,000 will be funded via a Local Committee budget.
iii) Agreed to give authority to advertise notice of a 13T weight restriction on the bridge, and subject to no objections being maintained, the Order be made. Where significant objections are received, the Area Team Manager to decide in consultation with the divisional member and the Local Committee Chairman/Vice Chairman whether the Traffic Regulation Order may be confirmed.
Reason: To provide a robust permanent solution for the site which reduces the risk of vehicle incursion onto the railway, improves drainage and the quality of the highway surfacing in the vicinity of the bridge. The weight limit is required as the strength assessment calculations for the bridge indicate that it is not adequate for full highway loading. Minutes: Zena Curry and Andrew Milne introduced the report and explained the options available to committee. Andrew explained that works needs to be carried out on the drainage and the current road surface is in need of remedial work. If the committee were to support option 3 of the report, then the Local Committee could make a £30k contribution from the 2013/14 capital maintenance budget to the scheme to address the drainage and resurfacing work.
The following comments were made: · Cllr Kingsbury is supportive of the scheme and the weight restriction and would ask members to support option 3. · In response to Mrs Smith it was noted that the scheme had to be implemented in one go to save digging up the road twice. · Cllr Forster is aware of some emails against the proposal for traffic lights, and would welcome a wider consultation. · It was noted that the works would take approximately 4 weeks, but the road would not be closed for all of this period. · Mrs Kemeny, as local County Councillor is aware of the mixed views of some residents, but as the majority of residents are for option 3, then she will support it. Mrs Kemeny offered to use her 13/14 Community Pride towards the scheme if it was necessary.
By approving option 3, it would provide residents with a robust permanent solution for the site which reduces the risk of vehicle incursion onto the railway, improves drainage and the quality of the highway surfacing in the vicinity of the bridge. The weight limit is required as the strength assessment calculations for the bridge indicate that it is not adequate for full highway loading.
RESOLVED
The Local Committee (Woking):
i) Agreed traffic control option 3 (to replace the current traffic signals with permanent traffic signals) and agreed to inform the Cabinet Member for Transport and Environment.
ii) Approved option 3 and:
a) approved the installation of permanent signals as shown on the plan in Annex 3.
b) confirmed that the remaining £30,000 will be funded via a Local Committee budget.
iii) Agreed to give authority to advertise notice of a 13T weight restriction on the bridge, and subject to no objections being maintained, the Order be made. Where significant objections are received, the Area Team Manager to decide in consultation with the divisional member and the Local Committee Chairman/Vice Chairman whether the Traffic Regulation Order may be confirmed.
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[Andrew Milne] (Approximate starting time – 8.10pm)
To report progress with the delivery of highway schemes, to provide an update on the latest budgetary position and to agree the 2013/14 ITS schemes programme.
Additional documents: Decision: The Local Committee: (i) Noted the progress with the ITS highways and developer funded schemes; (ii) Noted that a further Highways Update report is to be brought back to the next meeting of this Committee. (iii) Agreed the ITS proposals for 2013/14 subject to the anticipated provision of capital funding.
Reason: The above recommendations were made to enable progression of all Committee highway-related schemes and works. Minutes: Andrew Milne introduced this which updated the committee on the local highways budgets.
Members discussed the proposed ITS programme for 2013/14. It was noted that the Albert Drive scheme would go ahead subject to the outcome of the consultation. A report would come back to committee if the scheme was not going to go ahead so members could consider the implications of going ahead with the Maybury Hill, as the contingency scheme, on the rest of the programme. Andrew agreed to advise members outside the meeting on when the consultation will be carried out.
Cllr McCrum asked for an update outside the meeting on Balfour Avenue.
RESOLVED
The Local Committee: (i) Noted the progress with the ITS highways and developer funded schemes; (ii) Noted that a further Highways Update report is to be brought back to the next meeting of this Committee. (iii) Agreed the ITS proposals for 2013/14 subject to the anticipated provision of capital funding.
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[Bronwen Fisher] (Approximate starting time – 8.30)
To approve amendments to on street parking arrangements in Guildford Road, Woking Additional documents: Decision: The Local Committee (Woking) agreed:
(i) The intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to amend the on street parking restrictions in Woking as described in this report.
(ii) That the Parking Strategy and Implementation Team Manager will consider and try to resolve any objections, and that a decision on any remaining unresolved objections will be made by the Parking Strategy and Implementation Team Manager in consultation with the chairman, vice chairman of this committee and the relevant county councillor, after which the order can be made and the amendments implemented.
Reason: To contribute to the County Council’s sustainable transport objectives. Minutes: Bronwen Fisher introduced the report which sought amendments to on street parking arrangements in Guildford Road, Woking.
In response to members comments, the following points were noted: · Once the area has been adopted, the enforcement of the bays will be under the contract with Woking Borough Council. · The safety of the car during the evenings is not a concern of the car club.
Cllr Kingsbury asked for an update on the rest of the highways works associated with the development. This would be provided outside the meeting.
RESOLVED The Local Committee (Woking) agreed:
(i) The intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to amend the on street parking restrictions in Woking as described in this report.
(ii) That the Parking Strategy and Implementation Team Manager will consider and try to resolve any objections, and that a decision on any remaining unresolved objections will be made by the Parking Strategy and Implementation Team Manager in consultation with the chairman, vice chairman of this committee and the relevant county councillor, after which the order can be made and the amendments implemented. |
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TRAVEL SMART - LOCAL SUSTAINABLE TRANSPORT FUND
[Paul Fishwick] (Approximate starting time – 8.40)
To approve the draft programme for 2013/14, and delegate authority to the Chairman of the LSTF Delivery Board to approve amendments to the LSTF programme to enable full spend if any savings are found within the current grant funded budget. Additional documents: Decision: The Local Committee (Woking):
i. Agreed the draft programme of LSTF (Key Component and Large Bid) allocation for schemes for the 2013/14 financial year as set out in Annex A.
ii. Delegated amendments to the LSTF Programme to the Chairman of the LSTF Delivery Board in consultation with the Local Committee Chairman and appropriate county and borough officers and members.
iii. Agreed to consider the responses from the Egley Road survey at the forthcoming Task Group meeting on 31 January 2013 and report back to this Committee at the next planned meeting.
iv. Agreed to carry out a feasibility study for the A245 Parvis Road (Camphill Road to Chertsey Road) Phase 2 (junction treatments) and report back to this Local Committee at the next planned meeting.
Reason: To enable Travel SMART schemes in Woking to be progressed. Minutes: Paul Fishwick introduced the item which set out the draft programme for 2013/14. Paul referred to the petition on the Chobham Road crossing presented earlier on in the agenda and confirmed that he would liaise with the petitioner over the consultation on this item.
Mrs Smith suggested the the Bisley to Knaphill cycle route could follow Warbury Lane and Barrs Lane. Paul agreed to look at this as an additional possibility, but the other route was required for the link to Knaphill.
In response to Cllr Wilson, Paul confirmed that he had written approval from the Highways Agency that they were happy with the proposals for the bridge over the motorway on the A245 raised in the safety audit.
It was confirmed that the community funding was agreed in the original bid, and this would continue to be focussed on Sheerwater and Maybury.
RESOLVED The Local Committee (Woking):
i. Agreed the draft programme of LSTF (Key Component and Large Bid) allocation for schemes for the 2013/14 financial year as set out in Annex A.
ii. Delegated amendments to the LSTF Programme to the Chairman of the LSTF Delivery Board in consultation with the Local Committee Chairman and appropriate county and borough officers and members.
iii. Agreed to consider the responses from the Egley Road survey at the forthcoming Task Group meeting on 31 January 2013 and report back to this Committee at the next planned meeting.
iv. Agreed to carry out a feasibility study for the A245 Parvis Road (Camphill Road to Chertsey Road) Phase 2 (junction treatments) and report back to this Local Committee at the next planned meeting.
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[Jeremy Crouch] (Approximate starting time – 9.10pm)
To consider applications eligible for the Youth Small Grants Allocation and make decisions on the allocation of the funding Additional documents: Decision: The Local Committee (Woking) approved the amended recommendations in sections 2.2 of this report on the award of funding (as set out below):
1 Holy Trinity Church - £575 2 Horsell Tennis Club - £600 3 St Andrew’s Church, Woking - £1,000 4 Woking Sea Cadets - £2,997
Reason: To agree the funding to enable it to be processed for the groups. Members agreed to withdraw the Dot Sign Language bid and ask them to reapply for Members Allocation with further information in March. Members agreed that the remaining funding of £2997 would be awarded to the Woking Sea Cadets towards a replacement minibus. Minutes: Liz Bowes explained that, as Chairman, she had pulled the bid from Dot Sign language as she did not feel that there was enough information in the bid. She would ask officers to ask them to reapply with fuller details through members’ allocations for consideration at the March 2013 meeting. As a results of this, it was proposed that the £2,997 should be allocated to the Woking Sea Cadets towards a replacement minibus instead.
Jeremy Crouch introduced the report and explained that the grants were for direct delivery for young people in Woking.
Mr Carasco suggested, that in future he would like to see the bids have a member sponsor. Jeremy explained that the small grants process was currently under review and he would feed this request in.
In response to Cllr McCrum, Jeremy explained that the minutes from the quarterly meeting with the provider would be circulated as soon as possible.
RESOLVED
The Local Committee (Woking) approved the amended recommendations in sections 2.2 of this report on the award of funding (as set out below):
1 Holy Trinity Church - £575 2 Horsell Tennis Club - £600 3 St Andrew’s Church, Woking - £1,000 4 Woking Sea Cadets - £2,997
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LOCAL COMMITTEE FUNDING - MEMBERS ALLOCATION
[Michelle Collins] (Approximate starting time – 9.20pm)
To set out the funding available for County Councillors’ allocations for 2012/13 and to consider the requests received.
Additional documents: Decision: The Local Committee (Woking):
(i) Agreed the items presented for funding from the Local Committee’s 2012/13 revenue and capital funding as set out in paragraph 2 of this report and the tabled additions.
SATRO - £1,000 Outline - £1,000 Byfleet Parish Day 2013 - £4,000 Bridge Barn Grit bin - £1,000 Flower Show Display Boards - £3,000 Old Woking Community Centre - £4,000 Community Pantomime - £4,000 Outside Light - £3,870 Brookwood Babies and Toddlers - £975 Brookwood Christmas Tree - £700 WUWO Magazine - £2,760 Park Road Speed Reduction - £6,000 Boltons Lane Grit Bin - £1,000 Tree planting and island in Pyrford - £2,000 Byfleet Methodist Church - £2,608 Woking Sea Cadets - £3,003
(ii) Noted the expenditure approved since the last Committee by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated powers, as set out in paragraph 3.
Reason: The Committee is being asked to decide on these bids so that the Community Partnerships Team can process them in line with the wishes of the Committee. The bids for Boltons Lane, Pyrford and Byfleet Methodist Church arrived after the report had been published, but were eligible for decision by the committee. Members agreed a further £3,003 funding towards the Woking Sea Cadets for a replacement minibus, in addition to the £2,997 awarded from the Youth Small Grants.
Minutes: Mr Will Forster declared in pecuniary interest in paragraph 2.7 of this item due to that fact that he is a member of the Executive Committee of the Old Woking Community Centre, and therefore left the room.
Michelle Collins introduced the report and the additional bids in the tabled paper for Boltons Lane, Pyrford and Byfleet Methodist Church which arrived after the report had been published, but were eligible for decision by the committee. It was noted that the money for tree planting in Pyrford was also for island improvements, and an amendment was made to the figures in 2.9 as the capital and revenue needed to be reversed.
Following on from the item on the Youth Small Grants and the decision to award the Woking Sea Cadets £2,997 towards a replacement minibus, officers proposed that the remained £3,003 was allocated to them through members allocation.
RESOLVED The Local Committee (Woking):
(i) Agreed the items presented for funding from the Local Committee’s 2012/13 revenue and capital funding as set out in paragraph 2 of this report and the tabled additions.
SATRO - £1,000 Outline - £1,000 Byfleet Parish Day 2013 - £4,000 Bridge Barn Grit bin - £1,000 Flower Show Display Boards - £3,000 Old Woking Community Centre - £4,000 Community Pantomime - £4,000 Outside Light - £3,870 Brookwood Babies and Toddlers - £975 Brookwood Christmas Tree - £700 WUWO Magazine - £2,760 Park Road Speed Reduction - £6,000 Boltons Lane Grit Bin - £1,000 Tree planting and island in Pyrford - £2,000 Byfleet Methodist Church - £2,608 Woking Sea Cadets - £3,003
(ii) Noted the expenditure approved since the last Committee by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated powers, as set out in paragraph 3.
[Will Forster returned to the meeting.] |
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[Sarah Goodman/Michelle Collins] (Approximate starting time – 9.30pm)
To note the forward programme for the local committee Additional documents: Decision: Noted as in the report with the addition of a report on 20mph speed limits outside schools and a report from Passenger Transport on improvements that could be made to the bus stands and shelters on the town side of Woking station. Minutes: RESOLVED
Noted as in the report with the addition of a report on 20mph speed limits outside schools and a report from Passenger Transport on improvements that could be made to the bus stands and shelters on the town side of Woking station. |
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EXCLUSION OF THE PRESS AND PUBLIC
That under Section 100 (A) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. Additional documents: |
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