Agenda, decisions and minutes
PDF 71 KBVenue: Council Offices, Knowle Green, Staines-upon-Thames. TW18 1XB. View directions
Contact: Yvette Ortel, Community Partnerships & Committee Officer Room 357, Council Offices, Knowle Green, Staines, TW18 1XB
Note: Formal meeting in public at 7pm. Informal Public Question Time: 6.30pm - 7pm
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39. Minutes: No apologies were received. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Additional documents: Minutes: Minutes from the Local Committee held on 21st January 2013 were agreed and approved as an accurate record and signed by the Chairman. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: There were no declarations of interest. |
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CHAIRMAN'S ANNOUNCEMENTS
To receive any Chairman’s announcements. Minutes: There were no Chairman’s announcements. |
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PETITIONS
To receive any petitions in accordance with Standing Order 65 or letters of representation in accordance with the Local Protocol. An officer response will be provided to each petition / letter of representation. Minutes: No petitions were received. |
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MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47. Minutes: There were no member questions. |
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PUBLIC QUESTION TIME
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Minutes: One public question was received. The question and answer is set out in Annexe 1 to these minutes.
There was a request from the Committee for officers to inform the committee what facilities at the Spelthorne Junior School are not being used and how many square meters the unused area covered.
Cllr Ian Beardsmore said that he would support a bid from the school for funding from the Leader’s Community Improvement Fund, if a suitable project was identified for the site. |
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RESPONSE TO A PETITION
To provide Members with an Officer response to a petition previously submitted to the Local Committee.
Mr Atma Singh Dhaliwal presented a petition at the Local Committee on 21st January 2013 (a total of 163 signatures submitted online) which read:
"We the undersigned PETITION Surrey County Council to install a Pedestrian or Zebra Crossing on Town Lane (opposite Town Farm Way).”
Minutes: The Chairman welcomed Nick Healey, Highways Area Team Manager (NE), who responded to a petition received at the 21st January meeting from Mr Atma Singh Dhaliwal (a total of 163 signatures submitted online), which read: "We the undersigned PETITION Surrey County Council to install a Pedestrian or Zebra Crossing on Town Lane (opposite Town Farm Way).”
Officers have observed the pattern of pedestrian movement at the site in question. It is suggested that a School Crossing Patrol would be the most appropriate technical solution, subject to risk assessment, priority and availability of funding. The divisional member for Stanwell and Stanwell Moor endorsed this suggestion, from his own observations.
In response to a question from a committee member regarding point 3.1 in the report: ‘The personal injury accident record along the road does not justify significant investment in new pedestrian crossing facilities’, Nick explained that no pedestrian accident had been recorded at this site.
A School Crossing Patrol will now be considered, subject to risk assessment, priority and availability of funding. |
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SERVICES FOR YOUNG PEOPLE LOCAL PREVENTION COMMISSIONING 2013-15
Report from the Youth Task Group for Spelthorne Additional documents: Decision: The Local Committee (Spelthorne) AGREED:
a) The allocation of £20,000 to Personalised Prevention Budgets (see 1.3a for details).
b) The local needs specification (Annexe A) to be considered by providers focusing on the identified needs of Spelthorne and the geographical neighbourhoods prioritised by the Youth Task Group. Bids will be scored according to the details contained in the contract documents to be sent out.
Minutes: The Chairman welcomed Leigh Middleton, SCC Contracts Performance Officer, who presented the report. Leigh explained that the proposed improvements came about from lengthy discussions at the Local Committee’s Youth Task Group, using information covering all of Spelthorne.
The Chairman requested that in future, the Committee should be notified of any Spelthorne Youth project, however funded, that was under threat of closure.
The Committee commented that it was a good report that young people had contributed to, but it was agreed that more detail would be required in future.
The Local Committee (Spelthorne) AGREED:
a) The allocation of £20,000 to Personalised Prevention Budgets (see 1.3a for details).
b) The local needs specification (Annexe A) to be considered by providers focusing on the identified needs of Spelthorne and the geographical neighbourhoods prioritised by the Youth Task Group. Bids will be scored according to the details contained in the contract documents to be sent out.
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DATA OVERVIEW OF ACADEMIC PROGRESS WITHIN THE BOROUGH OF SPELTHORNE
To provide an overview of education performance across the borough of Spelthorne from Early Years to Key Stage 5, for information only. Decision: The Local Committee (Spelthorne) AGREED (i) To note the content within the report for information only purposes.
(ii) That in future, a more comprehensive report with back data and with an identification of where councillors can assist, is brought to the Local Committee.
Minutes: The Chairman welcomed Kerry Randle, SCC Area Education Officer, who presented the report. Kerry was accompanied by two colleagues from Babcock 4S. This item was not a decision item.
The report was to inform the Local Committee members of the planned support being provided to schools in the borough of Spelthorne.
Local Committee members queried several aspects of the report, including floor standards and ‘suppressed data’ (it was explained that suppressed data is a Department for Education requirement). There were also queries regarding Key Stage 5 and whether the figures reflected pupils in Spelthorne, or the many pupils who travel outside of Spelthorne for sixth form education.
Members requested more Spelthorne specific data on all key stages and more comparison and context, including contextual information on data from surrounding areas (for example, London and pupils from London who attend Spelthorne schools). There was also a request for more aspirational information and predictions of what Spelthorne needs to aim for.
There was a proposal for a new recommendation which was agreed (see ii).
The Local Committee (Spelthorne) AGREED (i) To note the content within the report for information only purposes.
(ii) That in future, a more comprehensive report with back data and with an identification of where councillors can assist, is brought to the Local Committee.
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SURREY FIRE AND RESCUE SERVICE PUBLIC SAFETY PLAN UPDATE
To inform the committee on the items in the next Public Safety Plan Action Plan, covering the period 2013-16. Minutes: The Chairman welcomed Steve Owen-Hughes, Assistant Chief Fire Officer, who presented the report. This item was not a decision item.
The report was to inform the committee on the items in the next Public Safety Plan Action Plan, covering the period 2013-16 and currently under development. This process includes a review of the 2 year action plan for 2011-13 and also the proposals for a 3 year action plan from 2013-16.
Consultation will take place later in the year regarding the two Spelthorne station closures at Sunbury and Staines Upon Thames (this station is in Stanwell). The intention is to have one central location in Spelthorne. Once a new location has been decided upon, the new station will be built before the others close. There will be one full-time pump, i.e. day and night.
The Committee thanked Steve and his colleagues for their work at the Olympics and wanted it recorded that SF&RS has done a ‘fantastic job’. Regarding community engagement work, Steve confirmed that this will continue.
The Local Committee (Spelthorne) AGREED TO: (i) Note the progress to date on items in the Action Plan for 2011-13 (ii) Provide feedback on proposed Action Plan for 2013-16. (iii) Consider those items that will be the subject of further public consultation at the appropriate time.
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To update the Local Committee on progress of the 2012-13 Highways programmes funded by the Local Committee. Decision: The Local Committee (Spelthorne) agreed:
(i) To authorise the Area Team Manager in consultation with the Chairman and Vice Chairman to decide Divisional Programmes for next Financial Year, in the event that individual Divisional Members have not indicated their priorities by 31st March 2013 (paragraph 2.15 refers).
Minutes: Nick Healey, Highways Area Team Manager (NE), presented the report to update the Committee with progress of the 2012-13 Highways programmes funded by the Local Committee’s respective capital and revenue budgets. Nick confirmed that there is now a complete programme in place for 2013-2014.
The Local Committee (Spelthorne) agreed:
(i) To authorise the Area Team Manager in consultation with the Chairman and Vice Chairman to decide Divisional Programmes for next Financial Year, in the event that individual Divisional Members have not indicated their priorities by 31st March 2013 (paragraph 2.15 refers).
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LOCAL COMMITTEE FUNDING
Member Allocation funding Decision: Revised Officer Recommendations The Local Committee (Spelthorne) AGREED:
(i) The items presented for funding from the Local Committee’s 2012/13 revenue funding as set out in section 2 of the report and summarised below:
(ii) Agreed the award of a further £918.01 from Richard Walsh’s allocation to Home Start Spelthorne’s Volunteer Training and Family Support Group project, as detailed in the table above.
(iii) Noted the revised award of £1,000 from Denise Turner-Stewart’s allocation to Spelthorne Boxing Club for the Provision of Boxing Lessons, as detailed in the table above.
(iv) Noted the expenditure previously approved by either the Community Partnerships Manager or the Community Partnerships Team Leader under delegated powers, as set out in section 3 of the report.
(v) Noted any returned funding and/or adjustments, as set out within the report and in the financial position statement attached at Appendix 1.
(vi) Agreed the award of £6,430 from Victor Agarwal’s allocation, to extend the resurfacing works to Town Lane.
(vii) Noted the increase of £500.02 from Denise Turner-Stewart’s allocation to the Victoria Parade and Kingston Road improvements, to £1,500.02. Minutes: Sandra Brown, SCC Team Leader – East, Community Partnerships Team, presented the report and tabled revised officer recommendations.
[AT 10pm a guillotine was proposed, to extend the meeting past 10pm. Mr Ian Beardsmore proposed and it was seconded by Mr Richard Walsh. Agreed.]
An amendment to the Report was noted by Members: Page 72, paragraph 2.4, should say Sunbury, not Shepperton.
Revised Officer Recommendations The Local Committee (Spelthorne) AGREED:
(i) The items presented for funding from the Local Committee’s 2012/13 revenue funding as set out in section 2 of the report and summarised below:
(ii) Agreed the award of a further £918.01 from Richard Walsh’s allocation to Home Start Spelthorne’s Volunteer Training and Family Support Group project, as detailed in the table above.
(iii) Noted the revised award of £1,000 from Denise Turner-Stewart’s allocation to Spelthorne Boxing Club for the Provision of Boxing Lessons, as detailed in the table above.
(iv) Noted the expenditure previously approved by either the Community Partnerships Manager or the Community Partnerships Team Leader under delegated powers, as set out in section 3 of the report.
(v) Noted any returned funding and/or adjustments, as set out within the report and in the financial position statement attached at Appendix 1.
(vi) Agreed the award of £6,430 from Victor Agarwal’s allocation, to extend the resurfacing works to Town Lane.
(vii) Noted the increase of £500.02 from Denise Turner-Stewart’s allocation to the Victoria Parade and Kingston Road improvements, to £1,500.02. |
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DATE OF NEXT MEETING
To be held on Monday 24th June 2013 at 7pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines TW18 1XB. (6.30pm – 7pm: Informal Public Question Time.) Minutes: To be held on Monday 24th June 2013 at 7pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines TW18 1XB. (6.30pm – 7pm: Informal Public Question Time.)
The meeting, which commenced at 7pm, ended at 10.10pm.
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