Agenda, decisions and minutes
PDF 1 MBVenue: Council Offices, Knowle Green, Staines-upon-Thames. TW18 1XB. View directions
Contact: Susan Briant/ Yvette Ortel, Community Partnership & Committee Officer Room 357, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
Note: Formal meeting in public at 7pm. Informal Public Question Time: 6.30pm - 7pm
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Minutes: Apologies were received from Mrs Carol Coleman. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Minutes: Minutes from the Local Committee held on 17 March 2014 were agreed and approved as an accurate record and were signed by the Chairman. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: There were no declarations of interest. |
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CHAIRMAN'S ANNOUNCEMENTS
To receive any Chairman’s announcements.
Agenda item only. Minutes: As an action for the Chairman from 17 March Local Committee, the Chairman sent letters to SCC Gold Command, Thames Water and the Environment Agency, to request information about the flooding in Spelthorne. These letters can be seen in the committee papers at Item 5a – Petition Responses.
The Chairman also wrote on behalf of the Local Committee to Abellio Bus company, regarding the revised bus routes effecting Stanwell Moor. The Chairman received a reply and this will be published with the minutes from the 30 June meeting.
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PETITIONS & LETTERS OF REPRESENTATION
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website, providing the minimum number of signatures (30) has been reached 14 days before the meeting.
No petitions were received for this meeting. Minutes: No petitions were received for this meeting. |
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To provide Members with an Officer response to petitions previously submitted to the Local Committee.
Three petitions were received at the Local Committee meeting on 17th March 2014:
i) From AldrinFernandes which contained 48 signatures and read: “We the undersigned petition Surrey County Council to ban HGV on Cadbury Road (A244).”
ii) From Paul Marks which contained 429 signatures and read: “We the undersigned petition Spelthorne Borough Council [and Surrey County Council] to compel Thames Water and the Environment Agency to review and mitigate the River Ash flood risk.”
iii) From Martin Cherrett which contained 201 signatures and read: “We call upon the Surrey County Council Local Committee in Spelthorne to make a public statement on the flooding in Greenlands Road and Leacroft, Staines-upon-Thames in the week beginning 10th February 2014.”
Responses attached
Additional documents: Minutes: A formal response to the three petitions received at the Local Committee meeting on 17th March 2014 was provided at Item 5a. The response to Petition i) was taken after Item 10 and before the Highways items. Petitions ii) and iii) were taken with Item 8 ‘Surrey Floods – Spelthorne’. The three petitions were:
i) From Aldrin Fernandes which contained 48 signatures and read: “We the undersigned petition Surrey County Council to ban HGV on Cadbury Road (A244).”
ii) From Paul Marks which contained 429 signatures and read: “We the undersigned petition Spelthorne Borough Council [and Surrey County Council] to compel Thames Water and the Environment Agency to review and mitigate the River Ash flood risk.”
iii) From Martin Cherrett which contained 201 signatures and read: “We call upon the Surrey County Council Local Committee in Spelthorne to make a public statement on the flooding in Greenlands Road and Leacroft, Staines-upon-Thames in the week beginning 10th February 2014.”
The first petitioner was not present. Cllr Chris Frazer acknowledged that the Cadbury Road issue is linked to the Feltham Road HGV issue. Cllr Frazer, Mr Ian Beardsmore and Mrs Carol Coleman agreed to meet and work together to try to find a solution.
Mr Cherrett was present and he also represented Mr Marks. Mr Cherrett stated that a key issue was the sluice gate and information obtained from a Freedom of Information request had been passed to Kwasi Kwarteng MP, who had raised the issue in Parliament. |
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MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47.
Agenda item only. Minutes: Two Member questions were received; one from Mr Richard Walsh and one from Cllr Robert Watts. The questions and answers are set out in Annexe 1 to these minutes.
Cllr Watts asked a supplementary question: “Many changes have been made to the scheme following consultation and there were value engineering changes and should have reduced the costs.
This is the second major infrastructure project in Spelthorne in the Department of Environment that has run over budget before any work has been carried out. My understanding is that the cycle path has increased in cost from £1.1 million to £1.8 million.
Could the Director of the Environment confirm why the original budget carried out by professional staff was so far out.
This scheme is holding up the road resurfacing on Gaston Bridge Road and Marshalls roundabout but I note in the Project Horizon this is to be done in July to October this year. This resurfacing has already been delayed by the late completion of Walton Bridge works and this is to be delayed further. Would the Area Highway Manager confirm that the road surface currently meets the safety standards in terms of skid resistance, texture and surface irregularities. My request for a firm start date and completion date has not been answered.”
This question was passed to the officer after the meeting, for an answer. |
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PUBLIC QUESTION TIME
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66.
Agenda item only. Minutes: The Local Committee received written questions from four members of the public in advance of the meeting: one from Mr Andrew McLuskey, one from Mr Fred Wallin, one from Cllr Marian Rough and one from Mr John Seaman. The questions and answers are set out in Annexe 1 to these minutes.
Supplementary questions: Mr McLuskey asked if the Local Committee would hold a public meeting so that Heathrow directors can explain themselves. The Chairman replied that Mr McLuskey’s county councillor will attend the SCC members’ seminar at County Hall on 15 September and will feed back to Mr McLuskey (see Annexe 1 for details).
Mr Wallin asked if any funds would be found to build the footpath. The Highways Team Manager replied that funds would be sought from both SCC and Spelthorne Borough Council, but funding could not be guaranteed.
Cllr Taylor asked a supplementary question on behalf of Cllr Rough, who was not present. “Please can this be looked at again, before a child gets injured or killed?” The Highways Team Manager replied that SCC cannot force the bus provider to take any specific action.
Mr Seaman would like the third paragraph in the written answer split, i.e. amount given for ‘metals’ and amount given for ‘other non-combustible or oversized materials’ within the 11,000 tonnes. This information was requested and the officer will reply to Mr Seaman. |
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SURREY FLOODS - SPELTHORNE
This report provides background information on the incident and the flood recovery to restore affected communities to ensure that they are more resilient going forward.
Additional documents: Minutes: The Chairman welcomed Ben Skipp, Programme Manager in SCC Emergency Management, who presented this item and also two petition responses at Item 5a.
The Chairman also welcomed Ian Good, Head of SCC Emergency Management, Liz Borthwick, Assistant Chief Executive Spelthorne Borough Council, Bob Weldon-Gamble SFRS, Sgt Chris Smith Surrey Police, Tony Coe and David Murphy from the Environment Agency and from Thames Water: Hilary Murgatroyd Local and Regional Government Liaison, Jason Eccles and Oliver Hope, Clean Water Operations.
Thames Water confirmed that the River Ash protocol/contingency plan is being reviewed, including ensuring Thames Water has enough staff and management in place. Work to be carried out will be done in consultation with the Environment Agency and others, including the River Ash Action Group. Sand bagging mentioned in the protocol is probably no longer practical and suitable alternatives are being considered. Hilary Murgatroyd invited the River Ash Action Group and councillors to visit the sluice gate over the summer.
Tony Coe from the Environment Agency (EA) said that EA is reviewing the River Ash protocol in full and is trying to establish exactly what happened. The protocol review should be completed by October 2014. EA is carrying out a full survey and has secured some recovery funding from central government to look at short-term recovery requirements, which has to be spent by end of October 2014. EA is also working on a long term plan for the wider region, including Spelthorne, and is working closely with Thames Water. EA is leading on River Thames issues.
Ian Good from SCC stated that no one organisation takes the lead in an emergency; Surrey Police take a coordinating role during the response to incidents, but all partners are expected to provide resources as per the roles. The Strategic Coordinating Group (SCG) is responsible for the overall response to emergencies and consists of Chief officers and senior level directors (GOLD Officers) from the organisations involved, who work together to ensure an effective response.
Liz Borthwick said that as well as working with the River Ash Action Group, Spelthorne Borough Council will be working with several groups and communities as others in Spelthorne are also effected by flooding.
The Chairman said that this flood item will come again to the Local Committee for an update, on 15 December 2014.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED TO NOTE:
(i) The multi-agency response to the flooding event and the flood recovery work taking place. |
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ANNUAL PERFORMANCE REPORT FROM SERVICES FOR YOUNG PEOPLE
To update the Local Committee on the progress that Services for Young People has made towards participation for all young people in Spelthorne in post-16 education, training and employment during 2013-14. Additional documents: Minutes: The Chairman welcomed Leigh Middleton, SCC Lead Youth Officer - West and Matthew Raleigh, SCC Youth Support Service Team Manager, who presented the item for information.
Cllr Taylor requested that allocations information within the Performance Summary on Youth Small Grants (page 59) be broken down to area. Leigh will arrange for this to be provided in future.
The Chairman thanked Lifetrain and SCC youth workers for their excellent work.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED TO NOTE:
(i) The progress Services for Young People has made during 2013/14 to increase participation for young people in education, training or employment, as set out in the annexe to this report.
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CREATING OPPORTUNITIES FOR YOUNG PEOPLE: LOCAL RE-COMMISSIONING FOR 2015 - 2020
To explore increased delegation of decision-making in relation to local ‘early help’ for young people, within the context of re-commissioning for 2015 to 2020. Additional documents: Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
1. To support increased delegation of decision-making to include the current Centre Based Youth Work so that it can be re-commissioned alongside the current Local Prevention Framework. 2. That local priorities for the newly delegated commissions within Services for Young People will be decided by the Spelthorne Local Committee informed by the work of the constituted Youth Task Group. 3. To continue Spelthorne Youth Task Group. Minutes: The Chairman said that he is on the Re-commissioning Board and that Spelthorne is always represented by several young people, who contribute greatly.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
1. To support increased delegation of decision-making to include the current Centre Based Youth Work so that it can be re-commissioned alongside the current Local Prevention Framework. 2. That local priorities for the newly delegated commissions within Services for Young People will be decided by the Spelthorne Local Committee informed by the work of the constituted Youth Task Group. 3. To continue Spelthorne Youth Task Group. |
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To receive an update from the Highways Area Team Manager (North East). Additional documents: Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) To approve the advertisement of a Traffic Regulation Order that would provide for a lockable gate to be installed in the service road behind Elgin Avenue (paragraphs 2.5 to 2.9 refer). (ii) To maintain the objection submitted by the Area Team Manager (paragraphs 2.11 to 2.17 refer) to the ban on overnight parking of goods vehicles and coaches being promoted by the London Borough of Hounslow and for the Area Team Manager to write to the London Borough of Hounslow conveying the Spelthorne Local Committee’s strong opposition to the promotion of the ban. (iii) The Local Committee through the Chairman will contact the Spelthorne MP to express their objections to the London Borough of Hounslow’s overnight parking ban.
(iv)
(previously recommendation (iii) on
the report)
(v)
(previously recommendation (iv) on
the report) Minutes: Note: Table 4 (Divisional Programmes, page 79) should say Table 5. Table 5 (Russell Road traffic calming, page 83) should say Table 6.
The Local Committee agreed to write to the Spelthorne MP; see new recommendation (iii). Proposed: Mr Daniel Jenkins. Seconded: Denise Saliagopoulos.
(New) recommendation (iv) to remove the speed cushions from Russell Road was proposed by Mr Richard Walsh and seconded by Mr Tim Evans.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) To approve the advertisement of a Traffic Regulation Order that would provide for a lockable gate to be installed in the service road behind Elgin Avenue (paragraphs 2.5 to 2.9 refer). (ii) To maintain the objection submitted by the Area Team Manager (paragraphs 2.11 to 2.17 refer) to the ban on overnight parking of goods vehicles and coaches being promoted by the London Borough of Hounslow and for the Area Team Manager to write to the London Borough of Hounslow conveying the Spelthorne Local Committee’s strong opposition to the promotion of the ban. (iii) The Local Committee through the Chairman will contact the Spelthorne MP to express their objections to the London Borough of Hounslow’s overnight parking ban.
(iv)
(previously recommendation (iii) on
the report)
(v)
(previously recommendation (iv) on
the report) |
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CHURCH STREET STAINES-UPON-THAMES FEASIBILITY STUDY
Summary of progress with the Church Street, Staines-Upon-Thames, feasibility study. Additional documents: Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) To authorise the Area Team Manager in consultation with the Chairman, Vice Chairman and Divisional Member to finalise the detailed design for the Church Street, Staines-upon-Thames integrated transport scheme in partnership with the Staines Village Residents’ and Traders’ Association, and to undertake all necessary procedures to deliver the scheme. Minutes: This item was taken before Item 11. Mrs Denise Saliagopoulos thanked Nick Healey and Kwabena Kutten from SCC Highways for meeting with residents outside of office hours.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) To authorise the Area Team Manager in consultation with the Chairman, Vice Chairman and Divisional Member to finalise the detailed design for the Church Street, Staines-upon-Thames integrated transport scheme in partnership with the Staines Village Residents’ and Traders’ Association, and to undertake all necessary procedures to deliver the scheme. |
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REVIEW OF HIGHWAYS WINTER SERVICE ARRANGEMENTS
To seek the views of the Spelthorne Local Committee on the delivery of the Winter Service operations in the 2013/14 season, to feedback into the annual review. Minutes: THE LOCAL COMMITTEE (SPELTHORNE) AGREED TO:
(i) Consider the current Winter Service provision and operations in their area and provide feedback, via their Local Committee Chairman, on any change requests. |
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DECISION ON LOCAL COMMITTEE SUBSTITUTES
Under the County Council's Constitution (Part 4. Standing Orders, Part 3 40 (f)) no substitutes are permitted for district/borough council co-opted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the nomination of the relevant district/borough council.
The Local Committee is therefore asked to decide whether it wishes to co-opt substitutes in the municipal year 2014/15.
Agenda item only. Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) To continue to allow co-opted substitutes in the municipal year 2014/15 for Spelthorne Borough Council members. Minutes: Under the County Council's Constitution (Part 4. Standing Orders, Part 2 40 (f)) no substitutes are permitted for district/borough council co-opted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the nomination of the relevant district/borough council.
The Local Committee voted. For: 8. Against: 3.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) To continue to allow co-opted substitutes in the municipal year 2014/15 for Spelthorne Borough Council members. |
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REPRESENTATION ON TASK GROUPS & OUTSIDE BODIES
To seek the appointment of Members to various groups as the County Council’s Local Committee representative, during the current municipal year. Additional documents: Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) Members be appointed to the outside bodies, partnerships and task groups listed in this report, with a change in the Youth Task Group: Cllr Ian Harvey will replace Cllr Vivienne Leighton.
(ii) That the Education Action Group will have a substitute member, to attend the Group when another councillor on the Group is unable to attend. For the 2014/15 municipal year, this will be Mr Daniel Jenkins.
(iii) (previously recommendation (ii) on the report) Members be allowed to bring update reports from those bodies and partnerships to the Committee, when relevant.
(iv) (previously recommendation (iii) on the report) The terms of reference of the Youth Task Group and the Parking Task Group, as in Annexe A.
(v) (previously recommendation (iv) on the report) The Education Action Group agrees its terms of reference when it next meets. Minutes: The Local Committee voted on the change to recommendation (i), proposed by Cllr Watts and seconded by Cllr Harvey. All agreed.
The Local Committee voted on (new) recommendation (ii), proposed by Mr Ian Beardsmore and seconded by Cllr Taylor. The vote was 6 for and 5 against.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) Members be appointed to the outside bodies, partnerships and task groups listed in this report, with a change in the Youth Task Group: Cllr Ian Harvey will replace Cllr Vivienne Leighton.
(ii) That the Education Action Group will have a substitute member, to attend the Group when another councillor on the Group is unable to attend. For the 2014/15 municipal year, this will be Mr Daniel Jenkins.
(iii) (previously recommendation (ii) on the report) Members be allowed to bring update reports from those bodies and partnerships to the Committee, when relevant.
(iv) (previously recommendation (iii) on the report) The terms of reference of the Youth Task Group and the Parking Task Group, as in Annexe A.
(v) (previously recommendation (iv) on the report) The Education Action Group agrees its terms of reference when it next meets. |
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LOCAL COMMITTEE COMMUNITY SAFETY & MEMBERS' ALLOCATION FUNDING UPDATE
To receive a report on Local Committee and Members’ allocation funding.
Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental wellbeing in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation. For the financial year 2014/15 the County Council has allocated £10,300 revenue funding to each County Councillor and £35,000 capital funding to each Local Committee. This report provides an update on the projects that have been funded since May 2014.
Additional documents: Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) To note the amounts that have been spent from the Members’ Allocation and Local Committee capital budgets, as set out in Annexe 1 of this report. (ii) That the Community Safety budget of £3,294 that has been delegated to the Local Committee be transferred to Spelthorne Community Safety Partnership (known as the Spelthorne Safer Stronger Partnership Board) and that the Community Partnership Manager authorise its expenditure in accordance with the Local Committee’s decision. Minutes: Note: In 2.1 (page 161), the amount paid to Shepperton Cricket Club was £500, not £1,000.
Mrs Denise Saliagopoulos requested that members consider contributing to the Choral Society.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) To note the amounts that have been spent from the Members’ Allocation and Local Committee capital budgets, as set out in Annexe 1 of this report. (ii) That the Community Safety budget of £3,294 that has been delegated to the Local Committee be transferred to Spelthorne Community Safety Partnership (known as the Spelthorne Safer Stronger Partnership Board) and that the Community Partnership Manager authorise its expenditure in accordance with the Local Committee’s decision. |
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LOCAL COMMITTEE FORWARD PROGRAMME 2014-2015
Additional documents: Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) The Forward Programme 2014/15 as outlined in Annexe 1, indicating any further preferences for inclusion.
(ii) To consider any further themes for Member briefings during 2014/15 and the next municipal year. Minutes: Members requested that Local Committee meetings are shorter in length, with not so many items.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) The Forward Programme 2014/15 as outlined in Annexe 1, indicating any further preferences for inclusion.
(ii) To consider any further themes for Member briefings during 2014/15 and the next municipal year. |
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DATE OF NEXT MEETING
To be held on Monday 29th September 2014 at 7pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
Minutes: To be held on Monday 29th September 2014 at 7pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
The meeting which commenced at 6.50pm ended at 10.30pm. |
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Annexe 2 - Letter to the LC Chairman from Abellio |