Agenda, decisions and minutes
PDF 375 KBVenue: Council Offices, Knowle Green, Staines-upon-Thames. TW18 1XB. View directions
Contact: Susan Briant/ Yvette Ortel, Community Partnership & Committee Officer Room 357, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
Note: Formal meeting in public at 7pm. Informal Public Question Time: 6.30pm - 7pm
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39. Minutes: Apologies were received from Councillors Denise Saliagopoulos, Carol Coleman and Councillor Robert Evans. |
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MINUTES OF PREVIOUS MEETING
To approve the minutes of the previous meeting as a correct record. Minutes: Minutes from the Local Committee held on Monday 30 June 2014 were agreed and approved as an accurate record and were signed by the Chairman. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: There were no declarations of interest. |
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CHAIRMAN'S ANNOUNCEMENTS
To receive any Chairman’s announcements. Minutes: The Chairman announced that he had written to Abellio in April 2014 regarding the revision to bus routes in Stanwell Moor and he had received a reply which will be published with the minutes of the Local Committee held on 30 June 2014.
The Chairman also announced that he had written to Kwasi Kwarteng, MP for Spelthorne concerning the overnight HGV parking ban proposed by the London Borough of Hounslow and Kwasi Kwarteng’s reply will be published with the minutes from this meeting. |
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PETITIONS
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting, Alternatively, the petition may be submitted on-line through Surrey County Council’s e-petitions website. Please note, to be a valid petition, the minimum number of signatures (30) must be received 14 days before the meeting.
The following petitions have been received:
1) For improved Traffic Control measures to eradicate the parking on and around the corner of Ashford Crescent and Station Crescent which is causing a hazard to pedestrians and road users.
2) To call on Surrey County Council to take urgent action to install a controlled pedestrian crossing on the junction of Staines Road West and Cadbury Road, Sunbury-on-Thames. Minutes: Two petitions were received:
1. Petitioner Mr West, Chairman Ashford North Residents’ Association
“For improved traffic control measures to eradicate the parking on and around the corner of Ashford Crescent and Station Crescent which is causing a hazard to pedestrians and road users”.
The petition had 55 signatories.
2. Petitioner Mrs S E Pretorius-Warren “to take urgent action to install a controlled pedestrian crossing on the junction of Staines Road West and Cadbury Road, Sunbury on Thames.’
The petition had 750 signatories.
The Chairman thanked the petitioners for presenting the petitions and the people who signed them and said a formal response to the petitions would be presented by officers at the next Local Committee on 15 December 2014. |
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MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47. Minutes: One Member question was received from Councillor Taylor. The question and answer is set out in the Annex to these minutes.
Councillor Taylor asked a supplementary question. “Please could Surrey County Council contact A2Dominion and express concern about lighting in Westland Close and De Havilland Way.”
Councillor Walsh agreed to contact A2Dominion again. |
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PUBLIC QUESTION TIME
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Minutes: The Local Committee received written questions from four members of the public in advance of the meeting: one from Mr Andrew McLuskey, one from Councillor Marian Rough, one from Mr John Burnett and one from Mr John Seaman. The questions and answers are set out in Annex 2 to these minutes. |
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CREATING OPPORTUNITIES FOR YOUNG PEOPLE - EARLY HELP (EXECUTIVE FUNCTION - for decision)
To approve the local priorities for Spelthorne as identified by the Youth Task Group in order that the procurement exercise can start in October 2014. Additional documents: Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED TO:
(i) approve the local set of priorities (Annex 1), to be considered by providers, focusing on the identified needs of Spelthorne and the geographical neighbourhoods prioritised by the Youth Task Group. (ii) note that the Cabinet approved the Services for Young People model on 23rd September 2014. (iii)note the changes to the council scheme of delegation which provides increased decision making to local commissioning in relation to youth work and Surrey Outdoor Learning and Development (SOLD). Minutes: The Chairman welcomed Leigh Middleton, Lead Youth Officer (West Surrey) who presented the report.
Leigh stated that the Cabinet had approved the Services for Young People Model at their meeting on 23 September 2014. Leigh said that he could not talk about specific providers at the moment and he was waiting for the budget to be set. He said all funding agreements have break clauses. Although some providers may wish to bid for certain areas, the key strategy is to allocate resources to higher need communities and the task group would ensure a good spread across the borough.
It was acknowledged that Lifetrain had done an excellent job in Spelthorne and concern was expressed that part of the youth work would be going back in house.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED TO:
(i) approve the local set of priorities (Annex 1), to be considered by providers, focusing on the identified needs of Spelthorne and the geographical neighbourhoods prioritised by the Youth Task Group. (ii) note that the Cabinet approved the Services for Young People model on 23rd September 2014. (iii)the Local Committee were very pleased with the changes to the council scheme of delegation which provides increased decision making to local commissioning through the Local Committee, in relation to youth work and Surrey Outdoor Learning and Development (SOLD). |
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HIGHWAYS UPDATE - BUDGET STRATEGY FOR 2015-16 (EXECUTIVE FUNCTION - for decision)
To approve the strategy for allocation of budgets for the next financial year. Additional documents: Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED TO:
(i) authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s), if necessary, to identify and prioritise reserve schemes to ensure the remainder of this Financial Year’s budgets are fully invested in the road network in Spelthorne (paragraphs 2.4 and 2.5 refer); (ii) authorise the Area Team Manager, in consultation with the Chairman, Vice Chairman, relevant Divisional Member, and the Staines Village Traders’ and Residents’ Association, to finalise the detailed design for the Church Street, Staines, integrated transport scheme, including the introduction of a new Residents’ Parking Zone, to complete the necessary legal procedures, respond to any objections, and implement the scheme (paragraph 2.6 refers); (iii) subject to support from Surrey Police and the agreement of the Divisional Member, to authorise the Area Team Manager to advertise the necessary Legal Orders and Notices for the Thames Street, Sunbury, 20mph Zone scheme, conduct appropriate public consultation, respond to any objections, complete the detailed design and implement the scheme, in consultation with the Chairman, Vice Chairman, and Divisional Member (paragraph 2.7 refers); (iv) adopt Option B as amended to read £145,000:00 Pooled Revenue and up to £100,000:00 Pooled Capital for the financial year 2015 - 2016; (v) authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
Minutes: Nick Healey, Area Team 3 (NE) Manager presented the report. A number of Members mentioned that residents are not happy with the patching to road surfaces and feel it degrades the appearance of the neighbourhood. It was suggested that Residents’ Associations work with their Divisional Member and the Local Committee to address this issue.
The Local Committee discussed the options put forward for the 2015 – 2016 allocations and agreed to adopt Option B as amended to read £145,000 Pooled Revenue and up to £100,000 Pooled Capital for the financial year 2015 – 2016; see new recommendation (iv). Proposed: Cllr Smith-Ainsley. Seconded: Cllr Frazer.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED TO:
(i) authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s), if necessary, to identify and prioritise reserve schemes to ensure the remainder of this Financial Year’s budgets are fully invested in the road network in Spelthorne (paragraphs 2.4 and 2.5 refer); (ii) authorise the Area Team Manager, in consultation with the Chairman, Vice Chairman, relevant Divisional Member, and the Staines Village Traders’ and Residents’ Association, to finalise the detailed design for the Church Street, Staines, integrated transport scheme, including the introduction of a new Residents’ Parking Zone, to complete the necessary legal procedures, respond to any objections, and implement the scheme (paragraph 2.6 refers); (iii) subject to support from Surrey Police and the agreement of the Divisional Member, to authorise the Area Team Manager to advertise the necessary Legal Orders and Notices for the Thames Street, Sunbury, 20mph Zone scheme, conduct appropriate public consultation, respond to any objections, complete the detailed design and implement the scheme, in consultation with the Chairman, Vice Chairman, and Divisional Member (paragraph 2.7 refers); (iv) adopt Option B as amended to read £145,000 Pooled Revenue and up to £100,000 Pooled Capital for the financial year 2015 – 2016. (v) authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
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To approve the Spelthorne Local Strategy and its suggested objectives and to approve the list of schemes provided in the Forward Programme. Additional documents: Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) subject to the proposed amendments, comments and corroboration being made, to approve the Spelthorne Local transport Strategy and its suggested objectives;
(ii) approve the list of schemes provided in the Forward Programme (Annex of the Spelthorne Local Transport Strategy)
Minutes: The Chairman welcomed Paul Fishwick, LSTF Project Manager and Susanna Davies, Transport Planning Technical Officer. The Committee discussed the Spelthorne Local Transport Strategy and Forward Programme and the Consultation Report and a number of amendments were agreed. It was proposed by Cllr Taylor and seconded by Cllr Tim Evans that subject to the proposed amendments, comments and corroboration being made that the Spelthorne Local Transport Strategy be approved. Cllr Beardsmore objected on the grounds of process as there were so many amendments.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) subject to the proposed amendments, comments and corroboration being made, to approve the Spelthorne Local Transport Strategy and its suggested objectives;
(ii) approve the list of schemes provided in the Forward Programme (Annex of the Spelthorne Local Transport Strategy)
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ON STREET PARKING ENFORCEMENT REPORT (EXECUTIVE FUNCTION - for decision)
To note the contents of the report and to agree that the On Street Parking partnership meet to discuss what to do with the surplus on the parking account and provide a recommendation to the Local Committee Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED TO:
(i) note the contents of the report;
(ii) agree that the On Street Parking Partnership meet to discuss what to do with the surplus on the parking account and provide a recommendation back to the Committee. Minutes: The Chairman welcomed Sandy Muirhead, Head of Environmental Services, Spelthorne Borough Council and Tomasz Sapinski. A number of corrections to paragraph 2.27 on page 133 were noted:
i) The figures in the second paragraph should read:
£80,562 for on-street enforcement, £32,252 for administration and other non-enforcement – total £112,814.
The figure in the fourth paragraph should read: 1.19 PCNs per hour.
It was noted that the final decision on how to spend the parking surplus rests with the Local Committee and that it was not time barred. It was agreed that Members send their suggestions to the Parking Team on how the money should be spent.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED TO:
(i) note the contents of the report;
(ii) agree that the On Street Parking Partnership meet to discuss what to do with the surplus on the parking account and provide a recommendation back to the Committee. |
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COMMUNITY SAFETY PARTNERSHIP UPDATE (for information)
To note the details of the Performance Overview and Performance Data 2013 – 2014 and the 2014 – 2017 Partnership Plan. Additional documents: Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED TO NOTE:
(i) the details of the Performance Overview and Performance Data 2013 – 2014 (Annexes A and B);
(ii) the 2014 – 2017 Partnership Plan (Annex C) Minutes: THE LOCAL COMMITTEE (SPELTHORNE) AGREED TO NOTE:
(i) the details of the Performance Overview and Performance Data 2013 – 2014 (Annexes A and B);
(ii) the 2014 – 2017 Partnership Plan (Annex C) |
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LOCAL COMMITTEE & MEMBERS' ALLOCATION FUNDING - UPDATE (for information)
To receive an update on Member Allocation funding Additional documents: Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) the amounts that have been spent from the Members’ Allocation and Local Committee capital budgets, as set out in Annex 1 of the report. Minutes: The Chairman welcomed Sandra Brown, Community Partnership Team Leader (East). Sandra reminded Members that the Leader, Surrey County Council will impose the end February deadline for applications for Member Allocation Funding, and encouraged Members to spend their allocations if they had not already done so.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) the amounts that have been spent from the Members’ Allocation and Local Committee capital budgets, as set out in Annex 1 of the report. |
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FORWARD PROGRAMME 2014/15
To agree the Forward Programme Additional documents: Decision: THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) subject to the report on the Eco Park being deferred to March 2015, the Forward Programme 2014/15 as outlined in Annex 1, indicating any further references for inclusion
(ii) to consider any further themes for Member briefings during 2014/15 and the next municipal year. Minutes: It was suggested that the report on the Eco Park be postponed to the March 2015 Local Committee.
THE LOCAL COMMITTEE (SPELTHORNE) AGREED:
(i) subject to the report on the Eco Park being deferred to March 2015, the Forward Programme 2014/15 as outlined in Annex 1.
(ii) to consider any further themes for Member briefings during 2014/15 and the next municipal year. |
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DATE OF NEXT MEETING
To be held on Monday 15 December 2014 at 7pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(Please note : an Informal Question Time will be held between 6.30pm and 7pm) Minutes: To be held on Monday 15 December 2014 at 7pm in the Council Chamber, Spelthorne Borough Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(An informal public question time will take place between 6.30pm and 7pm).
The meeting which commenced at 7pm ended at 10.15pm. |