Agenda, decisions and minutes
PDF 2 MBVenue: Council Offices, Knowle Green, Staines-upon-Thames. TW18 1XB. View directions
Contact: Susan Briant/ Yvette Ortel, Community Partnership & Committee Officer Room 357, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
Note: Formal meeting in public at 7pm. Informal Public Question Time: 6.30pm - 7pm
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 40. Minutes: Apologies were received from Councillor Chris Frazer. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Additional documents: Minutes: Minutes from the Local Committee held on 29 September 2014 were agreed and approved as an accurate record and were signed by the Chairman.
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: There were no declarations of interest.
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SURREY FLOODS UPDATE - SPELTHORNE
Minutes: The Chairman decided to take all flood related items together, including written questions and public questions. Therefore, the agenda sequence was not as listed.
The Chairman welcomed members of the public. He also welcomed officers and staff from Surrey County Council (SCC), Public Health, Surrey Fire and Rescue Service, Surrey Police, Spelthorne Borough Council, the Environment Agency, Thames Water and the Community Foundation for Surrey.
Ben Skipp, SCC Programme Manager, introduced the information item on ‘Surrey Floods Update’. Local Committee members and members of the public asked questions and officers and staff from the above named organisations provided information and answers. Some questions were taken outside of the meeting, due to lack of information available on the night.
The Community Foundation For Surrey gave information about how funding has helped those effected by flooding. Some Local Committee members from SCC offered to give further funding from their members’ allocations.
James Painter from SCC said that SCC was recruiting for a new post of Community Resilience Officer, who would be supporting local community flood groups.
The Flood item ran until 8.45pm, when the Chairman called for a break in the meeting, allowing people to leave who did not wish to stay for the remaining items.
The meeting re-convened at 8.50pm.
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MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47.
Agenda item only Minutes: The Chairman first asked for members’ written questions on flooding only. Other member written questions were heard later in the meeting. The questions and answers are set out in Annex 1 to these minutes.
One member written question was received on flooding from Mrs Denise Saliagopoulos. Mrs Saliagopoulos asked a supplementary question: “Where is the money coming from [£52.2m partnership funding]?”
Ben Skipp, SCC Programme Manager replied that it was in addition to the £60m from central government for the Environment Agency (EA). Discussions are still taking place and the EA is updating predicted costs.
Mrs Saliagopoulos thanked officers and said she would follow up costings with Mr John Furey, SCC Cabinet Member for Highways, Transport and Flooding.
Two other non-flooding written questions were received: one from Mrs Saliagopoulos and one from Mr Robert Evans. There were no supplementary questions.
There was one other member written question received from Cllr Spencer Taylor that was heard at the meeting but omitted from the papers:
“There are a number of voluntary organisations that generate recyclable waste which if residential, Spelthorne would gain credits for. Is Surrey CC in, or will be in, a position to extend collection of said material from persons or premises that are clearly noted as voluntary or community orientated groups, to reduce the need for costly third parties that levy a charge for collect, then reap the benefits of reimbursement because of the material concerned?
I pose this question as I have been informed by our waste services that they can not collect commercial waste, understandable, without penalty, yet we have constituted organisations that are adversely affected by this rule that both Spelthorne and Surrey could benefit from.”
Richard Parkinson, SCC Waste Operations Group Manager, replied: “The types of materials that can be collected and disposed of by local authorities and for which charges for collection and disposal can be made are set out in statute.
Waste that arises from a voluntary organisation would be classed as commercial waste for which both a collection and disposal charge can be made. As there would be no avoided disposal cost if this waste were collected for recycling, the county council would not pay a recycling credit to a borough council or to any other organisation or company collecting this waste for recycling.
Where waste materials that originate from householders are collected by the borough council and retained by the borough council for recycling then the county council must pay the borough council a recycling credit to reflect the avoided cost of having to dispose of these materials. Where such household materials are collected and retained for recycling by third parties, then subject to verification that the material has been collected from householders and has been recycled, the county council may also pay a recycling credit to that third party.
There is no reason why a local authority cannot operate a commercial waste collection service, in fact , the Environmental Protection Act 1990 requires local authorities to ... view the full minutes text for item 138/13 |
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PUBLIC QUESTION TIME
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66.
Agenda item only Minutes: The Chairman first asked for public written questions on flooding only. Another public written question was heard later in the meeting. The questions and answers are set out in Annex 1 to these minutes.
One public written question was received on flooding from Mr Martin Cherrett. Mr Cherrett asked a supplementary question: “Why is there no answer to my petition that was heard by the Local Committee in March? It was not answered fully at the Committee meeting in June and it remains unanswered.” The petition was heard on 17 March 2014 and a petition response report came to the Local Committee meeting on 30 June.
Mr Cherrett said he was writing to Mr Furey as he believes the written answers to his questions are incorrect, including regarding S19, and he is going to make a legal challenge to SCC.
Cllr Watts reported that S19 is still on-going and will be published on the SCC website once it is completed.
One other non-flooding written question was received from Mr Andrew McLuskey. There were no supplementary questions.
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PETITIONS
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website, providing the minimum number of signatures (30) has been reached 14 days before the meeting.
Minutes: One petition was received, with 31 signatories.
Petitioner: Teresa Darby. “We the undersigned petition Surrey County Council to introduce traffic control measures e.g. speed humps, traffic lights, speed cameras, before any further fatalities and major injuries occur [on Walton Bridge Road].”
The petitioner was present at the meeting and spoke for three minutes. The Chairman thanked Teresa Darby and said a formal response to the petition will be presented by officers at the next Local Committee on 23 March 2015.
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To provide Members with an Officer response to a petition previously submitted to the Local Committee.
Two petitions were received at the 29 September Local Committee:
i) From Mr West, Chairman, Ashford North Residents’ Association, which contained 55 signatures and read: ‘For improved Traffic Control measures to eradicate the parking on and around the corner of Ashford Crescent and Station Crescent which is causing a hazard to pedestrians and road users.’
ii) From Mrs S E Pretorius-Warren which contained 750 signatures and read: ‘To call on Surrey County Council to take urgent action to install a controlled pedestrian crossing on the junction of Staines Road West and Cadbury Road, Sunbury-on-Thames.’
Responses attached Additional documents: Minutes: Two petitions were received at the 29 September Local Committee:
i) From Mr Paul West, Chairman, Ashford North Residents’ Association, which contained 55 signatures and read: ‘For improved Traffic Control measures to eradicate the parking on and around the corner of Ashford Crescent and Station Crescent which is causing a hazard to pedestrians and road users.’ Mr West was present. See the petition response report. Locations will be assessed and presented to the Local Committee in June 2015.
Cllr Joanne Sexton asked if other local roads could also be looked at, as people park in dangerous places, for example road corners. She said that a ‘keep clear’ sign is missing. Nick Healey will follow this up with the parking team.
Mr Daniel Jenkins asked if speed control could also be looked at, particularly near the new McDonalds. Nick Healey replied that if the committee wanted to do this quickly, it could commission a feasibility study.
Mrs Denise Saliagopoulos said that the next parking review commences in March 2015 and people should ensure they state what they want.
ii) From Mrs S E Pretorius-Warren which contained 750 signatures and read: ‘To call on Surrey County Council to take urgent action to install a controlled pedestrian crossing on the junction of Staines Road West and Cadbury Road, Sunbury-on-Thames.’ Mrs Pretorius-Warren was unable to attend. See the petition response report. The Local Committee will consider in the future whether to commission a feasibility study.
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COMMUNITY FOUNDATION FOR SURREY
To receive a report from the Community Foundation for Surrey, to note for information. Minutes: The Chairman welcomed Laura Thurlow, Deputy Director, Community Foundation for Surrey, who presented her report for information only. Laura also contributed to the earlier flood discussion.
The Community Foundation’s work to inspire local philanthropy and build permanent resources is centred upon improving the lives of people across the county. Laura offered to update the Committee at a future meeting, if required. |
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To give a brief overview of the disabled person’s Blue Badge parking scheme. Minutes: The Chairman welcomed Alison Wright, SCC Blue Badge Team Manager, who presented the report for information.
Mrs Denise Saliagopoulos left the meeting after this item. |
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To receive an update from the Highways Area Team Manager (North East).
Additional documents: Decision: The Local Committee (Spelthorne) AGREED to: (i) Approve the use of the eastern footway of Town Lane, Stanwell, between Tesco and Clare Road, for use as a shared surface for pedestrians and cyclists (paragraph 2.4 refers); (ii) Approve the investment of £22,869 from the parking enforcement surplus (the entire amount available to the Local Committee) in maintenance of parking related signs and road markings, and in extending the hours of operation of parking enforcement in Spelthorne (paragraph 2.7 refers); (iii) Agree the 2015-16 programme of Integrated Transport Schemes as set out in Table 4 below; (iv) Authorise the Area Team Manager in consultation with the Chairman and Vice Chairman, to decide Divisional Programmes for next Financial Year, in the event that individual Divisional Members have not indicated their priorities by 15 January 2015 (paragraphs 2.21 and 2.22 refer); (v) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
Minutes: Nick Healey, SCC Highways Area Team Manager (NE), presented his report. There was a vote for each recommendation: (i) For: 11. Against: 1. (ii) All agreed. Cllr Jean Pinkerton left the meeting at this point. (iii) For: 10. Abstained: 1. (iv) All did not want to keep the date of 31 December. A new date of 15 January was proposed by Mr Robert Evans and seconded by Cllr Joanne Sexton. All then agreed. (v) All agreed.
The Local Committee (Spelthorne) AGREED to: (i) Approve the use of the eastern footway of Town Lane, Stanwell, between Tesco and Clare Road, for use as a shared surface for pedestrians and cyclists (paragraph 2.4 refers); (ii) Approve the investment of £22,869 from the parking enforcement surplus (the entire amount available to the Local Committee) in maintenance of parking related signs and road markings, and in extending the hours of operation of parking enforcement in Spelthorne (paragraph 2.7 refers); (iii) Agree the 2015-16 programme of Integrated Transport Schemes as set out in Table 4 below; (iv)Authorise the Area Team Manager in consultation with the Chairman and Vice Chairman, to decide Divisional Programmes for next Financial Year, in the event that individual Divisional Members have not indicated their priorities by 15 January 2015 (paragraphs 2.21 and 2.22 refer); (v) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
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MEMBERS' ALLOCATION FUNDING UPDATE
To receive a report on Members’ allocation funding.
Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental wellbeing in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation. For the financial year 2014/15 the County Council has allocated £10,300 revenue funding to each County Councillor and £35,000 capital funding to each Local Committee. This report provides an update on the projects that have been funded since May 2014.
Additional documents: Minutes: The Chairman requested that all SCC members spend their member’s allocation by the beginning of February 2015. If not, the Chairman will agree with the Area Highways Manager to spend any unallocated money on highways in Spelthorne, rather than it going back to a central ‘pot’.
The Local Committee (Spelthorne) AGREED to note:
(i) The amounts that have been spent from the Members’ Allocation and Local Committee capital budgets, as set out in Annex 1 of this report.
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LOCAL COMMITTEE FORWARD PROGRAMME 2014-2015
Additional documents: Decision: The Local Committee (Spelthorne) AGREED to:
(i) Agree the Forward Programme 2014/15 as outlined in Annex 1, indicating any further preferences for inclusion, with the exception of the Update on the Eco Park, which will not be coming to the March 2015 Local Committee due to the Judicial Review. This item is to be postponed to a later date.
(ii) Consider any further themes for Member briefings during 2014/15 and the next municipal year. Minutes: The Local Committee (Spelthorne) AGREED to:
(i) Agree the Forward Programme 2014/15 as outlined in Annex 1, indicating any further preferences for inclusion, with the exception of the Update on the Eco Park, which will not be coming to the March 2015 Local Committee due to the Judicial Review. This item is to be postponed to a later date.
(ii) Consider any further themes for Member briefings during 2014/15 and the next municipal year. |
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DATE OF NEXT MEETING
To be held on Monday 23 March 2015 at 7pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
Minutes: To be held on Monday 23rd March 2015 at 7pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
The meeting which commenced at 7pm ended at 10.35pm.
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