Agenda, decisions and minutes
PDF 542 KBVenue: Council Offices, Knowle Green, Staines-upon-Thames. TW18 1XB. View directions
Contact: Susan Briant/ Yvette Ortel, Community Partnership & Committee Officer Room 357, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members. Minutes: Apologies were received from Mrs Carol Coleman and Councillor Kevin Flurry.
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous two meetings as a correct record:
23 March 2015 23 April 2015. Additional documents: Minutes: Minutes from the Local Committee held on 23 March 2015 and minutes from the Special Local Committee held on 23 April 2015 were agreed and approved as an accurate record and were signed by the Chairman, after the following amendments were noted:
· Minutes from 23 March 2015, Item 149/13, Minutes of the previous meeting held on 15 December 2014: Mr Robert Evans asked for it to be recorded that during the discussion for approval of the minutes, he asked to speak and was stopped during talking, by the Chairman. · Minutes from 23 March 2015, Item 149/13, Minutes of the previous meeting held on 15 December 2014: Mr Tim Evans asked for it to be recorded that he did not abstain from voting but in fact voted in favour (of the minute amendment put to the vote).
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: There were no declarations of interest.
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CHAIRMAN'S ANNOUNCEMENTS
To receive any Chairman’s announcements.
Agenda item only Minutes: The new Local Committee Chairman, Mrs Denise Saliagopoulos, made the following announcements:
1) “I would like to welcome the two new Local Committee members, Cllr Daxa Patel and Cllr Kevin Flurry (who is unable to attend the full meeting this evening).”
2) “I would like to congratulate Richard Walsh on his new position of Cabinet Member for Localities and Community and Wellbeing, and Tim Evans for his position of Cabinet Associate for Adult Social Care, Wellbeing and Independence.”
3) “Please can I remind members and members of the public that the protocol for written questions at Local Committees is one question per person. As Chairman I may use my discretion to accept more, but only in special circumstances.”
4) “Please note that there will no longer be a report at Local Committee on SCC Member Allocation funding. The information is available on the Spelthorne Local Committee section of the Surrey County Council website, which is updated monthly. If anyone has a query, please email georgie.lloyd@surreycc.gov.uk.”
Cllr Chris Frazer spoke on behalf of the members to congratulate Mrs Saliagopoulos on her new position of Local Committee Chairman.
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PETITIONS & LETTERS OF REPRESENTATION
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website, providing the minimum number of signatures (30) has been reached 14 days before the meeting.
Minutes: One petition was received from Mr Edward Rogers MBE which contained 342 signatures and read: “Petition to introduce speed bumps on the towpath adjacent to Shepperton Lock and to make the towpath a 20mph speed limit road.”
The petitioner was present at the meeting and he addressed the Committee for three minutes. The Chairman thanked Mr Rogers and said that a response to his petition would be presented at the Local Committee on Monday 28 September 2015.
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PETITION RESPONSE (EXECUTIVE FUNCTION)
To provide Members with an Officer response to petitions previously submitted to the Local Committee.
Two petitions were received at the Local Committee meeting on 23rd March 2015:
i) Petitioner: Irene Gregory (38 signatories) “We, the undersigned, petition Surrey County Council to: ‘Stop cars parking inconsiderately and/or on the pavement in Wraysbury gardens, Staines-upon-Thames, by the introduction of a single yellow line on both sides of the road from nos. 24 – 40 on the left hand side, and nos. 65 – 48 on the right hand side. We would like the restriction to run from 08:30 hrs – 18:30 hrs Monday – Sunday.
In addition, we would also like to see the current single yellow line at the entrance to Wraysbury Gardens be changed to a double yellow line on the bends, which will allow vehicles to enter and exit the development safely and have clear visibility at all times.”
Response contained within the Spelthorne Parking Review report at Item 9
ii) Petitioner: Michelle Redman (104 signatories) “We, the undersigned petition Surrey County Council to: ‘Reduce speed to 30mph along the Ashford Road, Laleham, Staines to improve safety and noise.”
Response attached
Decision: The Local Committee (Spelthorne) resolved to AGREE:
Minutes: Two petitions were received at the Local Committee held on 23 March 2015; one from Michelle Redman and one from Irene Gregory.
i) The petitioner was present at the meeting. The Highways Manager (NE) Nick Healey presented the petition response report. The petitioner Michelle Redman said that she was disappointed with the data analysis and was happy to carry out a ‘speed watch’ and has spoken to the Spelthorne Neighbourhood Police Inspector about this.
The Local Committee (Spelthorne) resolved to AGREE:
ii) The petitioner Irene Gregory was present at the meeting and was happy with the petition response, which was contained within the Spelthorne On-street Parking Review, presented by Jack Roberts. See Item 9 on the agenda.
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MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47.
Agenda item only Minutes: One member written question was received from Cllr Chris Frazer regarding Ashford. The question and answer are set out in Annex 1 to these minutes.
Cllr Frazer asked a supplementary question: “Is the Highways Manager aware that HGVs in and around Ashford East are continuing to cause a problem?”.
Highways Manager Nick Healey replied that yes, he was aware that they are noisy and he will keep this in mind. |
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PUBLIC QUESTION TIME
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 69.
Agenda item only Minutes: Six public written questions were received from Mr Andrew McLuskey, Mr George Rushbrook, Mr Nigel Cook, Mr David Woods and Mr Martin Cherrett. The questions and answers are set out in Annex 1 to these minutes.
There were some supplementary questions: Mr Cook: “Mr Furey, what are you going to do about the River Ash issue?”
Mr Woods: “Reference Page 9 of the agenda, 1.2 paragraph three of the previous minutes from 23 March 2015. Have these three reports been made available to MP Kwasi Kwarteng?”
Mr Cherrett: “Why is SCC not investing to the necessary extent?”
There was also discussion regarding the flood risk asset register.
Mr John Furey, SCC Cabinet Member for Highways, Transport and Flooding, replied to the questions. He stated that Surrey County Council is doing all it can and he invited residents to work with SCC, Thames Water and the Environment Agency, to make things better in the future. Mr Cherrett welcomed this as a constructive answer. Mr Cherrett still wants answers regarding what went wrong and he will pursue this with Kwasi Kwarteng.
Mr Cherrett asked that Mr Furey consults with residents and takes their views into account before a new River Ash protocol is finalised. Mr Furey agreed.
The Chairman and Mr Furey asked that Mr Cherrett keeps the Local Committee informed of any River Ash developments.
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HIGHWAYS UPDATE (EXECUTIVE FUNCTION)
To receive an update from the Highways Area Team Manager (North East).
Decision: The Local Committee (Spelthorne) resolved to AGREE to:
(i) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes. Minutes: The Area Highways Manager (NE), Nick Healey, presented the report. Nick stated that members need to decide in September 2015 how to spend the Highways allocation in the next financial year, 2016/17.
Mr Richard Walsh requested clarification regarding the bullet points in 1.3 on Page 26. Nick confirmed that the sixth bullet point before the total should read: ‘Capital underspend carried forward from 2014-15: £10,000’.
Cllr Robert Watts requested that County Councillors liaise with Borough Councillors regarding road expenditure, before any decisions are made.
Nick confirmed that Operation Horizon budgets are not within the Local Committee’s control. It was agreed to invite a SCC officer to present an Horizon update to the Committee at the next meeting.
The Local Committee (Spelthorne) resolved to AGREE to:
(i) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes. |
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ON STREET PARKING REVIEW OF SPELTHORNE (EXECUTIVE FUNCTION)
A review of on street parking restrictions within the borough of Spelthorne has been carried out and changes have been identified which would benefit road safety and reduce instances of obstruction and localised congestion. Additional documents: Decision: The Local Committee (Spelthorne) resolved to AGREE:
(i) the proposed amendments to on-street parking restrictions in Spelthorne as described in this report and shown in detail on drawings in Annex A and on the amended drawing 01103, which was tabled at the meeting.
(ii) the local committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.
(iii) the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Spelthorne as shown on the drawings in Annex A and on the amended drawing 01103, which was tabled at the meeting, are advertised and that if no objections are maintained, the orders are made.
(iv) if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor. An additional member may be invited for comment.
Minutes: 8.55pm: Cllr Chris Frazer left the meeting. ______________________________________________________________
The Chairman welcomed Jack Roberts from SCC Parking Projects Team, who tabled an amended drawing, number 01103 Stanwell Moor. This drawing has been added to these minutes.
If the Local Committee agrees to the proposals, they will be advertised for 28 days and be open to comments, support or objections from members of the public.
The Local Committee (Spelthorne) resolved to AGREE:
(i) the proposed amendments to on-street parking restrictions in Spelthorne as described in this report and shown in detail on drawings in Annex A and on the amended drawing 01103, which was tabled at the meeting.
(ii) the local committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.
(iii) the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Spelthorne as shown on the drawings in Annex A and on the amended drawing 01103, which was tabled at the meeting, are advertised and that if no objections are maintained, the orders are made.
(iv) if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor. An additional member may be invited for comment.
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LIBRARY SERVICE REVIEW 2015 - SPELTHORNE (EXECUTIVE FUNCTION)
This report looks at the recently completed Library Service Review, focussing on changes to opening hours at Shepperton, Stanwell and Sunbury libraries.
Additional documents: Decision: The Local Committee (Spelthorne) resolved to AGREE that:
(i) Sunbury library increases its hours from 39.5 hours per week to 42 hours per week, as set out in Annex 2 and paragraph 9 of this report.
(ii) Shepperton library opening hours do not change but the opening times will be altered, as set out in Annex 2 and paragraph 9 of this report.
(iii) Stanwell library increases its hours from 27 hours per week to 30 hours per week, as set out in Annex 2 and paragraph 9 of this report.
Minutes: Mr Richard Walsh declared an interest: his wife works in Shepperton Library.
Mr Walsh asked for an amendment to be noted: Page 80, 6.1, second sentence. ‘Spelthorne’ should be replaced with ‘Shepperton’.
The Local Committee (Spelthorne) resolved to AGREE that:
(i) Sunbury library increases its hours from 39.5 hours per week to 42 hours per week, as set out in Annex 2 and paragraph 9 of this report.
(ii) Shepperton library opening hours do not change but the opening times will be altered, as set out in Annex 2 and paragraph 9 of this report.
(iii) Stanwell library increases its hours from 27 hours per week to 30 hours per week, as set out in Annex 2 and paragraph 9 of this report.
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REPRESENTATION ON TASK GROUPS & OUTSIDE BODIES (EXECUTIVE FUNCTION)
To seek the appointment of Members to various groups as the County Council’s Local Committee representative, during the current municipal year.
Additional documents: Decision: The Local Committee (Spelthorne) resolved to AGREE that:
(i) Members be appointed to the outside bodies, partnerships and task groups listed in this report.
(ii) Members be allowed to bring update reports from those bodies and partnerships to the Committee, when relevant.
(iii)The terms of reference of the Youth Task Group and the Parking Task Group, as in Annex A, are agreed.
(iv)The community safety budget of £3,337, that has been delegated to the Local Committee, be transferred to the Spelthorne Community Safety Partnership (known as the Spelthorne Safer Stronger Partnership Board) and that the Community Partnership Manager authorises its expenditure in accordance with the Local Committee’s decision, as detailed in section 2.3.
Minutes: The Local Committee (Spelthorne) resolved to AGREE that:
(i) Members be appointed to the outside bodies, partnerships and task groups listed in the report.
(ii) Members be allowed to bring update reports from those bodies and partnerships to the Committee, when relevant.
(iii)The terms of reference of the Youth Task Group and the Parking Task Group, as in Annex A, are agreed.
(iv)The community safety budget of £3,337, that has been delegated to the Local Committee, be transferred to the Spelthorne Community Safety Partnership (known as the Spelthorne Safer Stronger Partnership Board) and that the Community Partnership Manager authorises its expenditure in accordance with the Local Committee’s decision, as detailed in section 2.3.
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DECISION ON LOCAL COMMITTEE SUBSTITUTES (OTHER COUNTY COUNCIL FUNCTION)
Under the County Council's Constitution no substitutes are permitted for district/borough council co-opted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the nomination of the relevant district/borough council.
The Local Committee is therefore asked to decide whether it wishes to co-opt substitutes in the municipal year 2015/16.
Agenda item only.
Decision: The Local Committee (Spelthorne) resolved to AGREE that:
(i) it wishes to co-opt substitutes for Spelthorne Borough Council co-opted members of the SCC Local Committee in Spelthorne in the municipal year 2015/16.
Minutes: Under the County Council's Constitution no substitutes are permitted for district/borough council co-opted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the nomination of the relevant district/borough council.
The Local Committee voted on this item: 10 – Yes; 1 – No. Carried.
The Local Committee (Spelthorne) resolved to AGREE that:
(i) it wishes to co-opt substitutes for Spelthorne Borough Council co-opted members of the SCC Local Committee in Spelthorne in the municipal year 2015/16.
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FORWARD PROGRAMME 2015/16
To agree the Forward Programme 2015/16, indicating any further preferences for inclusion.
Additional documents: Decision: The Local Committee (Spelthorne) resolved to AGREE:
(i) the Forward Programme 2015/16 as outlined in Annex A, indicating any further preferences for inclusion.
(ii) to consider any further themes for Member briefings during 2015/16 and the next municipal year.
Minutes: The Local Committee (Spelthorne) resolved to AGREE:
(i) the Forward Programme 2015/16 as outlined in Annex A, indicating any further preferences for inclusion.
(ii) to consider any further themes for Member briefings during 2015/16 and the next municipal year. |
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DATE OF NEXT MEETING
To be held on Monday 28th September 2015 at 7pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
Minutes: To be held on Monday 28th September 2015 at 6.30pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
The meeting which commenced at 7pm ended at 9.15pm. |