Agenda, decisions and minutes
PDF 544 KBVenue: Council Offices, Knowle Green, Staines-upon-Thames. TW18 1XB. View directions
Contact: Yvette Ortel, Community Partnership & Committee Officer Room 357, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
| No. | Item |
|---|---|
|
APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members. Minutes: Apologies were received from Mr Daniel Jenkins and Councillor Chris Frazer.
|
|
|
MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Additional documents: Minutes: Minutes from the Local Committee held on 28 September 2015 were agreed and approved as an accurate record. |
|
|
DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: There were no declarations of interest. |
|
|
CHAIRMAN'S ANNOUNCEMENTS
To receive any Chairman’s announcements.
Agenda item only Minutes: Mrs Denise Saliagopoulos made the following announcements:
1) “You all know about the very sad death of Cllr Robert Watts, who was a much valued member of this committee. He was a very caring person and will be sorely missed. Please can we stand for a minute’s silence.”
2) “I will read a statement regarding the Youth item from the last local committee: As requested by the Committee, Matthew Raleigh, Spelthorne Borough Lead for Services for Young People, enquired into the discrepancy in information provided about Shepperton Youth Centre's 2014/15 performance. This involved speaking to Services for Young People (SYP) commissioners of the service and Paul Wilkinson from the provider, Lifetrain. Paul Wilkinson has also met with Councillors Walsh and Leighton to discuss the issue.
Regrettably, it is not possible to provide revised data, or a revised report, for the period. The SYP data is reliant on the computer 'app' supplied to the provider to record their figures. This was the agreed means of collecting performance information from providers across the county and must remain the consistent measure. However, due to a technological issue at the centre, as well as issues of staff illness that affected recording, full data was not entered on the app.
Despite the report remaining unchanged, we feel it is important to advise Councillors, many of whom have a close relationship with staff at the Centre, that the 2014/15 figures are not a full reflection of the work that was done at the centre. Lifetrain will have a further meeting with Councillors Walsh and Leighton to advise the detail of the work that was not included in the returned figures.
We would assure the Committee that data recording processes for the 2015/16 period will be examined to ensure this issue does not reoccur.”
Mr Walsh said that the Youth Task Group would look at this matter in more detail, when it next meets.
3) “There is an update regarding the Staines Moor / Network Rail issue. The latest situation is that Network Rail has submitted an application to the Secretary of State for an extinguishment of the footpath. We wait to be consulted by the Secretary of State on the application.”
Mr Walsh requested that the Chairman writes to the Secretary of State and the local Member of Parliament to express the concerns of the Local Committee. Cllr Harvey reaffirmed the strength of feeling at the special Local Committee meeting on 23 April 2015 for the footpath to be re-opened and said that it was important for the views of the Committee and members of the public to be made clear. Mr Tim Evans requested that the Chairman asks for a response to contain timescales and that we should ask for replies as soon as possible.
James Painter, SCC Community Partnerships Team Manager, said that he would seek clarification from the SCC Head of the Countryside Access Team regarding what the Local Committee can do without prejudice. |
|
|
PETITIONS & LETTERS OF REPRESENTATION
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted online through Surrey County Council’s e-petitions website, providing the minimum number of signatures (30) has been reached 14 days before the meeting.
Two petitions have been received:
one from Sophie Sheppard which contains 135 signatures and reads: “Effectively maintain, pollard and make safe the trees and surrounding highway and pavements in Park Road Ashford”. A petition response report is attached.
one from Abigail Macarty from Spelthorne School which contains 85 signatures and reads: “Improving the Safety Outside Our School. Following the recent accident to Mrs Julie Porter, we would like to present this petition on behalf of the students and their families. We strongly feel that some or all the following suggestions could be implemented to improve the safety outside the school: - A Pelican/Zebra crossing - More supervision on traffic control - Bring back the drop off zone - Yellow lines /Chevrons - Rising bollards.” A petition response report will be brought to the next Local Committee meeting. Minutes: Two petitions were received. The petitioners were both present at the meeting and they addressed the Committee for three minutes each.
One petition was from Abigail Macarty, a 10 year old primary school pupil from Spelthorne School, which contained 85 signatures and read: “Improving the Safety Outside Our School. Following the recent accident to Mrs Julie Porter, we would like to present this petition on behalf of the students and their families. We strongly feel that some or all the following suggestions could be implemented to improve the safety outside the school: - A Pelican/Zebra crossing - More supervision on traffic control - Bring back the drop off zone - Yellow lines /Chevrons - Rising bollards.”
Rebecca Harrison, SCC Sustainable School Travel Manager, said that she would be reviewing the safety policy outside the school and that she could arrange training for a temporary replacement school patrol person (‘lollipop’ person) while Mrs Porter recovers. SCC does not have a pool of volunteers for this work but would like to work with the school in partnership, to arrange cover.
_______________________________________________________________
19:38 - The Chairman suspended the meeting for 4 minutes so that photos could be taken of the petitioners. _______________________________________________________________
One petition was from Sophie Sheppard which contained 135 signatures and read: “Effectively maintain, pollard and make safe the trees and surrounding highway and pavements in Park Road Ashford”.
A petition response report regarding Park Road was presented by the Area Highways Manager, Nick Healey.
The Chairman thanked the petitioners and said that a response to Abigail Macarty’s petition would be presented at the Local Committee on Monday 14 March 2016.
|
|
|
PETITION RESPONSE
To provide Members with an Officer response to a petition previously submitted to the Local Committee.
Two petitions were received by the Local Committee on 28 September 2015 regarding Walton Lane. The petitions were responded to at that meeting by the Area Highways Manager. See Item 8 in the Committee papers for 28 September 2015. Minutes:
Two petitions were received by the Local Committee on 28 September 2015 regarding Walton Lane. The petitions were responded to at that meeting by the Area Highways Manager. (See Item 8 in the Committee papers for 28 September 2015.)
|
|
|
MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47.
Agenda item only Minutes: No member questions were received for this meeting.
|
|
|
PUBLIC QUESTION TIME
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 69.
Agenda item only Minutes: A public written question was received on flooding from Mr Martin Cherrett. Mr Cherrett was not present at the meeting. The question and answer are set out in Annex 1 to these minutes. |
|
|
HIGHWAYS UPDATE (EXECUTIVE FUNCTION)
To receive an update from the Highways Area Team Manager (North East).
Additional documents: Decision: The Local Committee (Spelthorne) resolved to AGREE to:
(i) To raise the speed limit in Charlton Lane, Shepperton, to 40mph between the railway bridge and New Road, keeping the existing 30mph speed limit between the railway bridge and the bypass, as shown in Annex B (paragraphs 2.7 to 2.10 refer). (ii) Authorise the Area Team Manager in consultation with the Chairman and Vice Chairman to decide Divisional Programmes for next Financial Year, in the event that individual Divisional Members have not confirmed their priorities by 31st December 2015 (paragraphs 2.24 and 2.25 refer). (iii) Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
Reason: Recommendations are made to enable the 2016-17 Highways programmes funded by the Local Committee to be decided in good time to facilitate timely delivery of those programmes.
Minutes: The Area Highways Manager (NE), Nick Healey, presented the report.
It was confirmed that Surrey Police requested the raising of the speed limit. See Table 2 in the report regarding funding for this (from pooled capital).
The map at Annex C does not show schools in the area, which would be effected by a CPZ.
Cllr Harvey asked Mr Healey to review the work carried out on the footpath in Green Street (see Table 3), as he considers it unsatisfactory.
The Local Committee (Spelthorne) resolved to AGREE to:
(i) To raise the speed limit in Charlton Lane, Shepperton, to 40mph between the railway bridge and New Road, keeping the existing 30mph speed limit between the railway bridge and the bypass, as shown in Annex B (paragraphs 2.7 to 2.10 refer). (ii) Authorise the Area Team Manager in consultation with the Chairman and Vice Chairman to decide Divisional Programmes for next Financial Year, in the event that individual Divisional Members have not confirmed their priorities by 31st December 2015 (paragraphs 2.24 and 2.25 refer). (iii) Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
Reason: Recommendations are made to enable the 2016-17 Highways programmes funded by the Local Committee to be decided in good time to facilitate timely delivery of those programmes.
|
|
|
ROAD SAFETY OUTSIDE SCHOOLS: ASHFORD C OF E PRIMARY (EXECUTIVE FUNCTION)
To receive a report from the SCC Sustainable School Travel Manager. Concern has been expressed over the safety of children arriving and leaving Ashford Park Primary School and the associated congestion caused by school journey traffic. This report outlines investigations into the nature and extent of the concerns, and possible highway and road safety education improvements to reduce them. Decision: The Local Committee (Spelthorne) resolved to AGREE to:
(i) To add the parking proposals presented within the report to the list for the next annual review of parking and waiting restrictions. (ii) To ask Spelthorne Borough Council to amend the entrance to the car park adjacent to the school, and also to mark formal parking spaces in the car park, as described within the report. Reasons: These suggested parking measures and changes to the car park would help to reduce anti social parking and so would reduce risk of collisions and improve the road environment to encourage more walking and scooting to school. A successful increase in these modes would contribute to fewer car journeys and less motor vehicle congestion. The school travel plan and road safety education improvements would also help to improve road safety and reduce reliance on the car for the school journey.
Minutes: Rebecca Harrison, SCC Sustainable School Travel Manager, presented the report.
Two schools have been trialled for reviewing road safety outside schools. The Committee welcomed the report and was keen to include other Spelthorne schools in such a study in the future. However, the small team is unable to review all schools in the foreseeable future as it has to cover all of Surrey. This report was about Ashford Park Primary School and Saxon Primary School will come in a report later in the year. Borough Councillor Joanne Sexton was consulted on the contents of this report.
There was discussion around what is funded by the School Expansion Scheme and what is funded by Surrey Highways. It was requested that information is provided to the Local Committee.
Mr Richard Walsh was very interested in the ‘kiss and drop’ scheme (see report paragraph 3.2) and would like to see how this idea could be expanded to other schools.
The Local Committee (Spelthorne) resolved to AGREE to:
(i) To add the parking proposals presented within the report to the list for the next annual review of parking and waiting restrictions. (ii) To ask Spelthorne Borough Council to amend the entrance to the car park adjacent to the school, and also to mark formal parking spaces in the car park, as described within the report. Reasons: These suggested parking measures and changes to the car park would help to reduce anti social parking and so would reduce risk of collisions and improve the road environment to encourage more walking and scooting to school. A successful increase in these modes would contribute to fewer car journeys and less motor vehicle congestion. The school travel plan and road safety education improvements would also help to improve road safety and reduce reliance on the car for the school journey.
|
|
To receive a report for information from the SCC Head of Early Years and Childcare Service. Minutes: The Chairman welcomed Phil Osborne, SCC Head of Early Years and Childcare Service, who presented the report.
The report was for information only.
Mr Osborne said that he would raise the concerns of headteachers on children ‘being ready for school’ when they start in the Reception Year, with the Local Committee Education Action Group.
Mr Richard Walsh asked for an amendment to be noted in Table 10. Saxon Sure Start Children's Centre is in Shepperton, not Sunbury South (which doe not exist; there is a Lower Sunbury, however).
The Committee requested that they receive further information on Spelthorne early education and childcare services, including Ofsted reports on children’s centres, as it becomes available and invited Mr Osborne to attend a future meeting.
______________________________________________________
9.30pm: Mr Robert Evans left the meeting. |
|
|
LOCAL COMMITTEE DECISION TRACKER
To review any outstanding Local Committee decisions. Minutes: The Chairman confirmed that she and Mr Daniel Jenkins had agreed to combine funding so that the Ashford Road Speed Assessment feasibility study could go ahead.
The Chairman requested that the Bowls Club parking issue (raised in the public question time at the start of the meeting) be added to the tracker.
Mr Walsh asked why the ‘decision tracker’ had not been moved up the agenda as this would be useful; for example, Highways officers would be present to answer queries. James Painter, SCC Community Partnership Team Manager, explained that some local committees elsewhere in Surrey had found that having the tracker item earlier in the meeting resulted in too much discussion before the main report appeared on the agenda.
|
|
|
FORWARD PROGRAMME 2015/16
To review the Forward Programme 2015/16, indicating any further preferences for inclusion. Minutes: It was agreed that the following be added to the Forward Plan:
· Cycling Strategy for Spelthorne - information.
· Cycling signage in Spelthorne.
|
|
|
DATE OF NEXT MEETING
To be held on Monday 14 March at 6.30pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
Minutes: To be held on Monday 14 March 2016 at 6.30pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
The meeting which commenced at 6.30pm ended at 9.50pm.
|