Agenda and minutes
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Contact: Joss Butler
Media
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Outgoing Chairman's Remarks
Additional documents: Minutes: Cllr Jonathan Glen made the following remarks as outgoing Chairman of the Joint Management Committee (JMC).
Highlights of the previous two years include:
· Completion of the refurbishment of the Working Wharf. · A visit from the Duke of Kent to present the Basingstoke Canal Society with the Queen’s Award for Voluntary Service. · Raft races at Odium, Colt Hill Wharf. · Boat trips on the John Pinkerton canal boat. Cllr Glen also thanked the crew of the John Pinkerton for their work.
Welcomes and thanks on behalf of the JMC:
· Welcomed Paul Johnston who would be representing Basingstoke and Deane Borough Council as a special interest group. · Welcomed Jennifer Wadham,Principal Accountant, who would be working with the JMC going forward. · Said farewell and thank you to Jane Lovett, the outgoing finance officer. · Thanked Mr Philip Riley for all his hard work and contributions towards the JMC and as Chairman of the Basingstoke Canal Society (BCS). It was noted that Co-Vice-Chairmen Ken Sankey and Neil Sutherland would be representing the BCS going forward.
Thanks was given to the following officers:
· Carolyn McKenzie · Lisa Creaye-Griffin · Jo Heath · James Taylor · Fiona Shipp
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Election of Chairman
To elect a new Chairman of the Joint Management Committee. Additional documents: Minutes: The outgoing Chairman, Jonathan Glen, proposed Natalie Bramhall, to be elected Chairman of the Joint Management Committee (JMC). This was seconded by Charles Choudhary. It was agreed unanimously that Natalie Bramhall be elected Chairman of the Committee.
Natalie Bramhall proposed Jonathan Glen to be elected Vice Chairman of the JMC. This was seconded by Rod Cooper. It was agreed unanimously that Jonathan Glen be elected Vice-Chairman of the Committee.
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APOLOGIES FOR ABSENCE
Additional documents: Minutes: It was noted that Cllr Kevin Davis would be late to the meeting. |
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MINUTES OF PREVIOUS MEETING: 21 November 2019
To agree the minutes of the previous meeting as a true and accurate record of proceedings. Additional documents: Minutes: The minutes were agreed as an accurate record of the meeting. |
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.
Additional documents: Minutes: None received. |
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QUESTIONS AND PETITIONS
To receive either any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00 noon four working days before the meeting – 12 November 2020 2. The deadline for public questions is seven days before the meeting – 11 November 2020 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received. Additional documents: Minutes: One question was received from Mr Stuart Lanceman. The question and response was published in a supplementary agenda on 17 November 2020.
As a supplementary question, Mr Lanceman asked whether his neighbour had the right to access the garden he currently had under licence and whether he can access the garden his neighbour had under licence. The Chairman confirmed that a response would be provided outside the meeting and that she would request an officer investigates the matter further when appropriate.
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Actions Tracker and Forward Work Programme
To note the Actions Tracker and Forward Work Programme Additional documents: Minutes: Declarations of interest:
None
Officers:
None.
Key points raised during the discussion:
1. The JMC noted that Actions Tracker and Forward Work Programme.
Actions/ further information to be provided:
None.
Recommendations:
The JMC noted that Actions Tracker and Forward Work Programme.
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Final Accounts 2019/20
The purpose of this report is to brief Members on the financial outturn of the Basingstoke Canal Authority. Members are asked to review and agree the outturn position for the year 2019/20. It was emailed in advance to Members in June as the planned meeting was cancelled due to Covid-19. Additional documents: Minutes: Declarations of interest:
None
Officers: Jenny Wadham, Principal Accountant
Key points raised during the discussion:
1. Officers introduced the report an provided a brief summary. Members noted that the report was on the financial outturn of the Basingstoke Canal Authority. Members had previously been asked to review the outturn position for the year 2019/20 following the cancellation of the June planned meeting due to Covid-19.
Actions/ further information to be provided:
None.
Recommendations:
The JMC:
1. Agreed the outturn position for the year 2019/20; and 2. Noted the likely draw on reserves due to slipped expenditure.
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Forecast Outturn 2020/21 and Forward Budget 2021/22
The purpose of this report is to brief Members on the financial outturn of the Basingstoke Canal Authority. Members are asked to:
• Review and agree the revenue outturn forecast for the current year 2020/21. • Agree the revenue budget for 2021/22. Additional documents: Minutes: Declarations of interest:
None
Officers: Jenny Wadham, Principal Accountant
Key points raised during the discussion:
1. Officers introduced the report and provided Members with a summary of the forecast outturn 2020/21 and the revenue budget for 2021/22. Members noted that the JMC were also asked to review and agree the proposed scheme of charges for 2021/22 set out in Appendix D of the report. Full details were outlined from page 29 of the report.
Actions/ further information to be provided:
None.
Resolved:
The JMC:
agreed the revenue outturn forecast for the year 2020/21; and agreed the revenue budget for 2021/22; and agreed the proposed scheme of charges for 2021/22 set out in Appendix D of the report. |
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To review the existing scheme of Boat licences considering current circumstances of operation, types of boat, levels of use, environmental considerations and impacts on the canal – and propose a new scheme of charging. Additional documents: Minutes: Declarations of interest:
None
Officers: James Taylor, Strategic Manager
Key points raised during the discussion:
1. Officers introduced the item and provided a brief summary of the report. Members noted that the report was to update the scheme of charging and boat licence categories for boats using the Canal in order to allow for new categories that may be required in the near future. The report could be found from page 45 of the agenda. 2. A Member highlighted that two seater racing canoes and kayaks were over six metres and asked whether they would be classed as larger boats. It was further asked that the Basingstoke Canal remain within the British Canoeing Membership scheme. Officers stated that they would also prefer the agreement to continue however there were ongoing negotiations taking place with British Canoeing on the matter. 3. With regard to electric and hybrid boats, a representative from the Basingstoke Canal Society (BCS) highlighted that they were working with the Basingstoke Canal Association to introduce charging points along the Canal. 4. A representative from the BCS informed the Committee that that the John Pinkerton usually raised around £50,000 a year which was then used to further benefit the Canal. 5. Due to the impact of the pandemic to businesses, a Member asked whether there was the possibility to defer an increase to fees to April 2022. Officers highlighted a proposal within the report which stated that, if difficulties continued, an immediate deferral of all fees would be offered for six months, and where significant hardship can be demonstrated, an agreement would be made with the boat operator on an appropriate level of discount based on the financial situation of the operator. 6. With regards to Swan Cutting, a Member asked if the top-end of the canal was impacted or closed, whether there would be a review of licence fees. Officers said that this would be considered when necessary.
Actions/ further information to be provided:
None.
Resolved:
a) Approve the new scheme of licensing for Boats using the Canal.
b) Authorise officers to licence boats according to the proposed scheme.
c) Authorise officers to charge the revised categories of boat according to the revised license charging scheme.
d) Review the scheme annually and add up to and no more than the cost of inflation (CPI) to individual charges without further reference to the Committee. |
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Canal Management Report
To inform the Committee of actions taken by the Strategic Manager and BCA Canal Manager in managing, maintaining and operating the Canal since the preceding meeting, and look forward work likely to happen in the 2nd half of 2020; also to report the work of the Conservation Steering Group. Additional documents: Minutes: Declarations of interest:
None
Officers: Fiona Shipp, Canal Manager James Taylor, Strategic Manager
Key points raised during the discussion:
1. The Canal Manager and Strategic Manager introduced the item and provided the Committee with a summary of the report. An update was provided on Basingstoke Canal maintenance and inspection works, events/visitor Services, conservation, Volunteers, Management Actions and the Asset Management Programme. 2. A Member asked for clarification on whether there was a 300% increase of cyclists during the lockdown within the Woking area of the Basingstoke Canal. Officers confirmed that this was correct however there had been some complaints from walkers due to cyclists riding at speed on the shared path. 3. A representative from the Basingstoke Canal Society expressed that a 300% increase was good news and stated that they wished to reach out to new users and local councils to raise the profile of the Basingstoke Canal and discuss future fund raising. Other Members of the committee agreed that it was important to discuss fund raising opportunities.
Actions/ further information to be provided:
None.
Resolved:
The JMC noted the report.
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Basingstoke Canal Authority Risk Register
To inform the Joint Management Committee (JMC) of the key risks associated to the Basingstoke Canal Authority (BCA) Canal Partnership after annual review and to ensure risks are mitigated as far as possible. Additional documents: Minutes: Declarations of interest:
None
Officers: James Taylor, Strategic Manager
Key points raised during the discussion:
1. The Strategic Manager introduced the report and provided Members with a summary. Members noted that there were two risks specifically related to the pandemic which were BCA 52, a red high risk related to finance, and BCA 53, related to filling sufficient staff. Officers further informed the Committee of changes to the risk register which could be found from page 75 of the agenda.
Actions/ further information to be provided:
None.
Resolved:
The JMC noted the annual revision of the Risk Register.
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Business Development Plan 2021 - 2025
To present the Basingstoke Canal Business Development Plan for the next 5 years. This has been compiled in response to the recommendations made in the Investment Strategy Phase 1 report produced by TriloByte Land Management in June 2020. Additional documents: Minutes: Declarations of interest:
None
Officers: Jo Heath, Head of Countryside, Hampshire County Council
Key points raised during the discussion:
1. The Head of Countryside introduced the report and provided the Committee with a brief summary. Members noted that the report had been compiled in response to the recommendations made in the Investment Strategy Phase 1 report produced by TriloByte Land Management in June 2020. Members were asked to support the draft development plan approach and agree the projects and initiatives not captures by the consultants, to support the priority list to date while recognising that it was a live document, and to recommend other sources of funding or resources that would assist with the delivery of the Business Development Plan. 2. A Member asked whether it was the intention to work with the M3 Local Enterprise Partnership (LEP). Officers stated that they were aware of the LEP and that they had previously submitted a bid for campsite funding to the M3 LEP however it was not approved because it did not meet certain criteria.
Actions/ further information to be provided:
None.
Resolved:
a) Agreed the list of projects and the priority allocation. b) Authorised officers to identify any other projects and initiatives, especially those that other organisations will be leading on, that aim to generate an income and add them to the Plan.
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Report of the Basingstoke Canal Society
To provide the Committee with an update of the work of the Basingstoke Canal Society since the last meeting of the Committee. Additional documents: Minutes: Declarations of interest:
None
Officers: James Taylor, Strategic Manager Jo Heath, Head of Countryside, Hampshire County Council
Key points raised during the discussion:
1. The representative from the BCS thanked Cllr Glen, Vice-Chairman, for his support to the BCS over previous years. It was noted that the BCS had a constructive meeting with Cllr Glenn, Jo Heath and James Taylor at which it was agreed that they will work more closely together going forward. Contact would also be made with all borough councils to increase cooperation going forward. The representative also raised concerns related to the impact of swan cutting on the John Pinkerton and asked for clarification on future plans. Officers stated that they were currently not in a position to share information on the swan cutting matter however details would be available when appropriate. 2. The representatives from the BCS were thanked for their input to the JMC.
Actions/ further information to be provided:
None.
Resolved:
The report was noted.
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DATE OF THE NEXT MEETING
The next meeting of the Basingstoke Joint Management Committee will be held on 23 June 2020. Additional documents: Minutes: The Committee noted that its next meeting would be on 23 June 2021. |