Agenda and minutes

Surrey Police and Crime Panel
Wednesday, 28 November 2018 10.30 am

Venue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN

Contact: Angela Guest 

Webcast: View the webcast

Items
No. Item

39/18

APOLOGIES FOR ABSENCE

40/18

ELECTION OF VICE CHAIRMAN

    Panel to elect a Vice Chairman for the remainder of 2018/19.

    Additional documents:

    Minutes:

    Three nominations were received for the Vice Chairman position for the remainder of 2018/19 Council year:

    ·         Councillor Josephine Hawkins had been proposed by Councillor Andrew Burley and seconded by Councillor Beryl Hunwicks.

    ·         Bryan Cross had been proposed by Councillor David Reeve and seconded by David Fitzpatrick-Grimes.

    ·         Councillor Graham Ellwood had been proposed by Councillor Victor Broad and seconded by Dr Andrew Povey.

     

    As per the Panel’s constitution more than three Members requested a secret ballot be undertaken.

     

    RESOLVED:

     

    Mr Bryan Cross was appointed as the newly elected Vice-Chairman for the remainder of 2018/19 Council year.

41/18

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 80 KB

42/18

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Additional documents:

    Minutes:

    There were none.

43/18

PUBLIC QUESTIONS

    To receive any public questions.

     

    Note:

    Written questions from the public can be submitted no later than seven days prior to the published date of the annual or any ordinary public meeting, for which the Commissioner will be invited to provide a written response by noon on the day before the meeting, which will be circulated to Panel Members and the questioner.

    Additional documents:

    Minutes:

    There were none.

     

    The Panel agreed to take Item 10 – Modern Slavery, at this point in the meeting in order to let DCS Mizzi leave in good time.

44/18

MODERN SLAVERY pdf icon PDF 99 KB

    The Police and Crime Panel are asked to note the work carried out by the Office of the Police & Crime Commissioner to assist in tackling Modern Slavery and Human Trafficking in Surrey. 

    Additional documents:

    Minutes:

    Key Points raised during discussion:

     

    1. Cllr Ellwood raised an issue and expressed disappointment about the lack of co-operation by the Serious Organised Crime partnership with Guildford Borough Council over their anti-slavery initiative.  Detective Superintendent Karen Mizzi explained that this was the first time she had heard this and that partners were encouraged to work together.  She went on to say that this was an intelligence led service, prioritisation need to happen and therefore car washes were only targeted when the intelligence showed a need.  Cllr Ellwood further reported that there was a local meeting next week and asked what he could do to make the partnership work better.  Detective Superintendent Karen Mizzi would look into the issues mentioned.  The Commissioner reported that he had asked the Government Minister if a register for nail bars and car washes could be set up.
    2. In response to a query about scrutinisation of the partnership, the Commissioner explained that a member of his office was also a member of the partnership.  The relationship had changed since the beginning and he encouraged his team to get involved and report back to him.  He also had performance meetings with the Chief Constable every six weeks.
    3. Detective Superintendent Mizzi explained that her reporting year was April to April and therefore it was now half way through the financial year.  She would share the latest six-month details with the Panel as soon as it was released.  She would also have to confirm the term ‘unknown exploitation’ as used in the report, following the meeting.
    4. There was some discussion about possible effects of Brexit on different organised groups coming into the country.  The Commissioner explained that there was much high level work being undertaken to minimise any issues following Brexit.

     

    RESOLVED:

     

    That Members note the report.

     

    Actions/Further Information to be Provided:

     

    1.    Detective Superintendent Mizzi to provide latest six month figures to Panel.

    2.    Detective Superintendent Mizzi to explain the term ‘unknown exploitation’ as used in the report.

     

    Mr David Fitzpatrick-Grimes left the room and returned after three minutes.

    Cllr Graham Ellwood left the room at the end of this item and returned 28 minutes later so missed the next four items on the agenda and re-joined the meeting during the Jet Update item.

45/18

SURREY POLICE GROUP FINANCIAL REPORT FOR MONTH SIX, FINANCIAL YEAR 2018/19 pdf icon PDF 72 KB

    The purpose of this report is to inform the Police and Crime Panel of the Surrey Police Group (i.e. Finances of both the PCC and Chief Constable) financial position as at the 30 September 2018.

    Additional documents:

    Minutes:

    Key Points raised during discussion:

     

    1. The Panel received the report of the Surrey Police Group that set out the finances of both the Police & Crime Commissioner (PCC) and Chief Constable (CC) financial position as at 30 September 2018, comparing the expenditure and income incurred by both Surrey Police and the Office of the Surrey Police & Crime Commissioner (OPCC), with the revenue and capital budgets approved by the Police & Crime Commissioner in January 2018 for the financial year 2018/19.
    2. The Panel asked about value for money on some services and suggested a joint enterprise for Insurance Services.  The finance officer reported that there was already a joint enterprise in place across the South East Forces.  However, due to rising costs of police insurance, most companies approached had declined to bid for provision of this service.  He also stated that the end of year overspend was due to insurance premiums and the over establishment of officers in post.  This will be partly offset by an expected rise in vacancies by the end of the year and reduced spend on IT. 
    3. It was confirmed that insurance claims were greater than the premium which was why companies were refusing insurance.  They were looking at whether they should self-insure.
    4. There had been a historic overspend on IT but the new Head of IT had gone through all of the current IT projects looking at value for money.  The overspend on agency staff was mainly for specialist staff such as IT specialists.
    5. The Commissioner reported that he had requested a formal workforce planning report and also mentioned that the large overtime bills had reduced lately.

     

    RESOLVED:

     

    That Members note the report.

     

    Actions/Further Information to be Provided:

     

    None.

     

46/18

OFFICE OF THE POLICE AND CRIME COMMISSIONER MONTH SIX, 2018/19 FINANCIAL REPORT pdf icon PDF 81 KB

    The purpose of this report is to inform the Police and Crime Panel of the Office of the Police and Crime Commissioner’s financial performance at Month six for the 2018/19 financial year.

    Additional documents:

    Minutes:

    Key Points raised during discussion:

     

    1.    The Panel received this report which detailed the Office of the Police & Crime Commissioner’s (OPCC) financial performance at Month 6 for the 2018/19 financial year. The report compared the expenditure and income, incurred and received by the Office of the Police & Crime Commissioner up to the 30 September, against the financial budget approved by the Police & Crime Commissioner (PCC) in January 2018.

     

    RESOLVED:

     

    That the Panel note the report.

     

    Actions/Further Information to be Provided:

     

    None.

     

47/18

UPDATE ON THE WORK OF THE ASSISTANT POLICE AND CRIME COMMISSIONER (VICTIMS) pdf icon PDF 74 KB

    Jane Anderson was appointed by the previous Police & Crime Commissioner to the role of Assistant Police & Crime Commissioner (Victims) in April 2013. The report sets out the objectives set for Mrs Anderson and the work she has undertaken to deliver them. 

    Additional documents:

    Minutes:

    Key Points raised during discussion:

     

    1.    The Panel asked questions around the reduced working days of the Assistant Police & Crime Commissioner (APCC), Jane Anderson.  She explained that she had reduced to working one day per week and that she had ensured that her role was embedded into the organisation so that when her contract was finished the work would continue.

    2.    The APCC spoke about a report she had written for the police on the impact of unauthorised traveller incursions on a small community. She explained that it had been an interesting exercise in looking into the coping strategies with businesses.  The Panel requested a copy of this report.

    3.    The Commissioner paid tribute to the APCC who he described as highly regarded.  He also explained that the APCC had always been on a one-year rolling contract.  It was her intention not to work beyond the end of the current contract which was due to expire in April 2019.

    4.    The Chairman thanked the APCC on behalf of the Panel for the work she had done and for reporting to the Panel meetings.

     

    RESOLVED:

     

    That the report was noted.

     

    Actions/Further Information to be Provided:

     

    To request a redacted copy of the report the APCC had written for the police on the impact of unauthorised traveller incursions on a small community.

     

48/18

GOVERNANCE OF FIRE AND RESCUE IN SURREY pdf icon PDF 54 KB

    This report provides an update on the Police & Crime Commissioner’s project to consider the future governance of the Fire and Rescue service in Surrey.

    Additional documents:

    Minutes:

    Key Points raised during discussion:

     

    The Panel received an update report on the PCC decision not to take on governance of the Surrey Fire and Rescue Service.  The PCC remained convinced that more could be done to align blue-light services in Surrey and that it was in Surrey’s best interests to continue to focus on collaborative work between police and fire and between the fire services in Surrey and Sussex.

     

    RESOLVED:

     

    That the report was noted.

     

    Actions/Further Information to be Provided:

     

    None.

     

     

49/18

JET UPDATE pdf icon PDF 198 KB

    This paper provides an update on the county’s Joint Enforcement Teams (JETs), providing some background, an overview of the powers available and progress reports on the county’s current JETs.

     

    Additional documents:

    Minutes:

    Key Points raised during discussion:

     

    1.    The Panel received an update report on the county’s Joint Enforcement Teams (JETs), providing some background, an overview of the powers available and progress reports on the county’s current JETs.

    2.    Members were very concerned about pavement/obstructive parking and asked about powers for JETs to ticket in these instances.  The PCC was sympathetic and understood the problem but that the issue was complicated and JETs could not be given police parking powers as that would be unlawful.  He had written to the Department for Transport who were running a consultation and had asked the Chief Constable if there was more that could be done who had subsequently tasked the ACC with this.

    3.    Some Members spoke of how JETs were working in their boroughs.  One Member spoke of a local initiative at schools in Woking, whereby they have a school enforcement rota and name and shame offenders.  It was also reported that Guildford JET were effective with parking control around schools.  It was stated that any scheme around schools would rely on the co-operation of the school Heads and that not one size fits all. The Panel were also reminded to consider data protection when considering schemes.

     

    RESOLVED:

     

    That the report was noted.

     

    Actions/Further Information to be Provided:

     

    None.

     

    Cllr Graham Ellwood returned to the meeting during discussion on this item.

     

50/18

FEEDBACK ON MANAGEMENT MEETINGS BETWEEN THE POLICE AND CRIME COMMISSIONER AND CHIEF CONSTABLE pdf icon PDF 95 KB

    The Panel are asked to note the report.

    Additional documents:

    Minutes:

    Key Points raised during discussion:

     

    Members asked several questions relating to crime figures to which the Commissioner responded:

     

    ·         Burglary rates have seen a spike around 18 months ago, but were largely comparable to the rates of 10 years ago.

    ·         The percentage of crimes solved was going down whilst volumes of crime were increasing.  There was also increased reporting.  This was a national problem and Surrey ranked better than most other forces.

    ·         The Commissioner also reported that Surrey Heath Neighbourhood Team had recently won an award.

     

    RESOLVED:

     

    That the report was noted.

     

    Actions/Further Information to be Provided:

     

    That the crime figure report that was due to go to the informal meeting be sent to the Panel once it had been amended.

     

50/18a

COMMISSIONER'S QUESTION TIME

    For the Panel to raise any issues or queries concerning crime and policing in Surrey with the Commissioner.

     

    Additional documents:

    Minutes:

    Key Points raised during discussion:

     

    1.    The Chairman raised an issue regarding the custody suite at Salfords that had come to his attention. The Commissioner stated that there were issues that could not be discussed in public but said that checks were made to ensure that detainees were able to get home when leaving the suite.  He asked that Members let him know of any specific incidents.

    2.    Mental health issues were raised regarding effects on police teams, what training was available and how mental health first aid was being rolled out.  The Commissioner stated that Surrey was a trailblazer for training in mental health.

    3.    A question was raised regarding the lack of CCTV cover in Guildford on Friday and Saturday evenings.  The Commissioner stated that police were overstretched and that a new CCTV strategy was being developed.  He also said that CCTV was very expensive and patchy and not a police priority. He highlighted Sussex as having a good joint partnership with CCTV.

     

    RESOLVED:

     

    To thank the Commissioner for his responses.

     

    Actions/Further Information to be Provided:

     

    None.

     

51/18

COMPLAINTS RECEIVED SINCE THE LAST MEETING pdf icon PDF 65 KB

    To note complaints against the Police and Crime Commissioner and the Deputy Police and Crime Commissioner received since the last meeting of the Police and Crime Panel.

    Additional documents:

    Minutes:

    Key Points raised during discussion:

     

    The Chairman explained that there was still an outstanding complaint from the last meeting due to an extended delay in forthcoming legal advice.  He would do all he could to get this resolved.

     

    RESOLVED:

     

    That the report be noted.

     

    Actions/Further Information to be Provided:

     

    That legal advice be requested as a matter of urgency.

     

52/18

RECOMMENDATIONS TRACKER AND FORWARD WORK PROGRAMME pdf icon PDF 59 KB

53/18

DATE OF NEXT MEETING