Agenda, decisions and minutes

Woking Joint Committee
Wednesday, 6 December 2017 6.00 pm

Venue: Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL

Contact: Jess Edmundson, Partnership Committee Officer 

Webcast: View the webcast

Items
No. Item

OPEN FORUM pdf icon PDF 5 KB

Question and responses from the informal open forum session are attached as annex A.

Additional documents:

44/17

APOLOGIES FOR ABSENCE

45/17

MINUTES OF PREVIOUS MEETING pdf icon PDF 126 KB

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DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

          i.        Any disclosable pecuniary interests and / or

         ii.        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

    ·         Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee.

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    ·         SCC Members must notify SCC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests. WBC Members must notify WBC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests.

    Additional documents:

    Minutes:

    Cllr Deborah Hughes declared an interest in (item 7) the Surrey Heartlands Sustainability and Transformation Partnership (STP) presentation as she is employed by the STP.

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PETITIONS

    To receive any petitions in accordance with Standing Order 14.1.  Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

     

    Additional documents:

    Minutes:

    One petition was received and officer response provided at the meeting.

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PETITION: SAFER CYCLING ROUTE BETWEEN CHOBHAM AND WOKNG pdf icon PDF 539 KB

    An officer comment to the following petition will be presented: Create a safe route for pedestrians and cyclists between Chobham and Woking

     

     

     

    Additional documents:

    Decision:

    The Woking Joint Committee agreed:

     

    i)             That a Woking, Horsell and Chobham cycle route be considered in the forthcoming cycle strategy for Woking.

     

    ii)            That a request be considered to include a Woking, Horsell and Chobham cycle route in the revised Section 123 List of future infrastructure needs.

     

    iii)            That part of the existing footway will have maintenance work carried out to restore the original width.

     

    Reason for decisions

    The above decisions were made because although the provision of a continuous route for pedestrians and cyclists between Chobham and Woking would be ideal, the financial and physical constraints do not currently make this route possible.

     

     

     

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Andrew Milne, Area Highways Manager

     

    Petitions, Public Questions, Statements: The lead petitioner, Mr Norman

    Johns addressed the committee detailing his concerns over the lack of a safe cycling and pedestrian route. He noted that there are pupils who attend Woking High School that travel from Chobham each day, and the lack of bus service makes it difficult for these pupils to do so safely. This cycle route is wanted and needed by the residents and it appears that the Borough Council could use funding from local sources if required as the County Council have no money to spare. Mr Johns noted this petition had also been received by the Surrey Heath Local Committee.

     

    Member Discussions – Key Points

     

    1.   The part of the route that falls within Woking is on a list to be included in the Sustainable Transport Package, funded through the Local Enterprise Partnership (LEP); conversations are ongoing with the LEP regarding this. Surrey does have a cycling strategy in place already.

     

    2.   The committee recognised there was a need to improve aspects of the route and supported the principles of the petition.

     

    3.   Will Forster therefore proposed, and Liz Bowes seconded the following recommendations:

     

    i)              That a Woking, Horsell and Chobham cycle route be considered in the forthcoming cycle strategy for Woking.

     

    ii)             That a request be considered to include a Woking, Horsell and Chobham cycle route in the revised Section 123 List of future infrastructure needs.

     

    Members considered the recommendations, noting that previous petition requests had been thrown out due to lack of funding, and a similar stance should be taken on this. It was noted that adding this to a list kept it as a consideration for the committee when funds were available and did not put a time scale on when this would be done.

     

    The committee voted unanimously for the amended recommendations.

     

    Resolution:

     

    The Woking Joint Committee agreed the following:

     

    i)              That a Woking, Horsell and Chobham cycle route be considered in the forthcoming cycle strategy for Woking.

     

    ii)             That a request be considered to include a Woking, Horsell and Chobham cycle route in the revised Section 123 List of future infrastructure needs.

     

    iii)            That part of the existing footway will have maintenance work carried out to restore the original width as funding allows.

     

    The above decisions were made because although the provision of a continuous route for pedestrians and cyclists between Chobham and Woking would be ideal, the financial and physical constraints do not currently make this route possible at this time.

     

     

     

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WRITTEN PUBLIC QUESTIONS pdf icon PDF 27 KB

    To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 14.2. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Andrew Milne, Area Highways Manager

     

    Petitions, Public Questions, Statements: Two written public questions were received, the responses are included within the supplementary agenda. Each questioner is invited to ask one supplementary question on the topic of their original question.

     

    1.   Supplementary from Godfrey Chapples:

     

    £300,000 has been spent on maintaining empty or part-empty buildings across Surrey. There is such a need for these buildings to either be used or sold. When will these buildings be used?

     

    Response:

     

    The Leader of Surrey County Council addressed this matter at full council earlier this week and it is something that is being looked in to particularly by the new Cabinet Member for Property and Business Services, Tim Oliver.

     

    All the boroughs and districts are being urged to look at their priorities and usage requirements within their areas. 

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WRITTEN MEMBER QUESTIONS

51/17

UPDATE ON SURREY HEARTLANDS SUSTAINABILITY AND TRANSFORMATION PLAN [AGENDA ITEM]

    To receive a presentation on health and social care integration including an update on the progress of Surrey Heartlands Health and Care Partnership (STP), the key unique features (Heartlands Academy, Citizen engagement and Devolution) and the inequalities and the wider determinants of health.

     

     

    Additional documents:

    Minutes:

    Declarations of Interest: Cllr Deborah Hughes declared she was employed by the Surrey Heartlands Health and Care Partnership (STP).

     

    Officers attending: Dr Claire Fuller,Senior Responsible Officer, Surrey Heartlands Health & Care Partnership (STP)

     

    Petitions, Public Questions, Statements: None

     

    [Ben Carasco arrived at 6.55pm]

     

    The Woking Joint Committee received a presentation from the Senior Responsible Officer of the STP updating them on the STP’s progress.

     

    Member Discussion – Key Points

     

    1.   The Senior Responsible Officer asked for help from the members with the advertising of citizen-led engagement roles that the STP are currently recruiting for.

     

    2.   The partnership is currently working to keep the care and services local to people, although in some cases this is not always possible due to very specialist care required. In order to keep services local the STP are looking for three empty sites within Woking, Cobham and Haslemere to house 3 midwifery hubs. Members expressed interest in assisting with this and noted, as brought to the committee’s attention in item 5, that there may be some suitable buildings in Woking.

     

    3.   Members were encouraged to sign up to the monthly newsletter if they hadn’t already, noting that the STP were taking steps to move in to the digital world and now had their own social media accounts to allow people to follow any updates from the STP.

     

    4.   It was noted that the opening hours for health care services would be increasing from the standard 9am-5pm to 8am-8pm; 50% of the country should be operating under these new hours from April 2018 with the target of 100% of them operating under the new hours by the following year.

     

    5.   As the partnership continues to develop, one of their main focuses is to become more efficient to allow for targets to be met and to focus on training and development of existing staff in order to retain them and attract new employees.

     

    Resolution

     

    The Woking Joint Committee thanked the Senior Responsible Officer for her informative presentation and invited her to return in the near future to present further to the committee about how best they could assist in Woking.

52/17

PARKING ENFORCEMENT REPORT pdf icon PDF 140 KB

    This report provides an update regarding on street parking management and enforcement within the borough of Woking.

     

    Additional documents:

    Decision:

    The Woking Joint Committee agreed that the parking surplus of £87,553 is distributed as follows:

    a)    £20,000 to continue to fund an apprentice to assist with ongoing Parking Reviews across the Woking Borough;

    b)    £67,553 to supplement the Highways budget for 2018 / 2019.

    Reason for the decisions

    The above decisions were made in order to assist with enforcement of waiting and parking restrictions resulting in improved road safety, assisting in access of emergency services, improving traffic flow and maintaining access to shops.

     

     

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Ian Reynolds, Parking Services Manager, Woking Borough Council & Geoff McManus, Assistant Director, Woking Borough Council

     

    Petitions, Public Questions, Statements: None

     

    The Parking Services Manager introduced the report, noting that there was a parking surplus in Woking and the Joint Committee were being asked to agree the distribution of said surplus.

     

    Member Discussion – Key Points

     

    1.   Members raised concerns that there were particular controlled parking zones (CPZ) that did not appear to be monitored for enforcement and therefore allowed drivers to park illegally without being prosecuted. The Parking Services Manager confirmed that all areas are monitored on a regular basis. However, as new restrictions have recently been implemented these are not fully enforceable until the correct signage has been installed.

    Resolution

     

    The Woking Joint Committee agreed that the parking surplus of £87,553 is distributed as follows:

    a)    £20,000 to continue to fund an apprentice to assist with ongoing Parking Reviews across the Woking Borough;

    b)    £67,553 to supplement the Highways budget for 2018 / 2019.

    The above decisions were made in order to assist with enforcement of waiting and parking restrictions resulting in improved road safety, assisting in access of emergency services, improving traffic flow and maintaining access to shops.

     

     

53/17

HIGHWAYS UPDATE REPORT pdf icon PDF 154 KB

    To report progress made with the delivery of proposed highways schemes, developer funded schemes, and revenue funded works for the 2017/18 financial year.

    To provide an update on the latest budgetary position for highway schemes and revenue maintenance.

    To report on relevant topical highways matters.

    Additional documents:

    Decision:

    The Woking Joint Committee agreed:

     

    i)              That any parking surplus funding is set aside to support the capital works programme in the 2018/19 financial year and all subsequent financial years until such time that the Woking Joint Committee wish to review this position.

     

    ii)             That a further Highways Update will be brought to the next meeting of this committee.

     

    iii)            That the 2018/19 capital programme as proposed in paragraph 2.3.2 of the report and that any remaining funding is put towards schemes from the agreed 2017/18 programme in priority order as described in paragraph 2.3.5.

     

    Reasons for decisions

     

    The above decisions were made to enable progression of all highway related schemes and works.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Andrew Milne, Area Highways Manager

     

    Petitions, Public Questions, Statements: None

     

    The Area Highways Manager introduced the report, noting there was an additional recommendation the Woking Joint committee would be asked to agree with regards to the 2018/19 capital programme and the expenditure of remaining funds.

     

    He asked the committee to note the proposed schemes for 2018/19 were detailed in paragraph 2.3.2 and that the removal of the bus gate from The Vyne / Redding Way, Knaphill had been in collaboration with Woking Borough Council and their plans to make amendments to the adjacent car park.

     

    Resolution

     

    The Woking Joint Committee agreed:

     

    i)              That any parking surplus funding is set aside to support the capital works programme in the 2018/19 financial year and all subsequent financial years until such time that the Woking Joint Committee wish to review this position.

     

    ii)             That a further Highways Update will be brought to the next meeting of this committee.

     

    iii)            That the 2018/19 capital programme as proposed in paragraph 2.3.2 of the report and that any remaining funding is put towards schemes from the agreed 2017/18 programme in priority order as described in paragraph 2.3.5.

     

    The above decisions were made to enable progression of all highway related schemes and works.

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MEMBERS ALLOCATION REPORT pdf icon PDF 163 KB

    Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.

    For the financial year 2017/18 the County Council has allocated £6000 revenue funding to each County Councillor. This report provides an update on the projects that have been funded since April 2017 to date.

     

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Jess Edmundson, Partnership Committee Officer

     

    Petitions, Public Questions, Statements: None

     

    Surrey County Council Councillors receive funding to spend on local projects

    that help to promote social, economic or environmental well-being in the

    neighbourhoods and communities of Surrey. This funding is known as

    Members’ Allocation.

     

    For the financial year 2017/18 the County Council has allocated £6,000

    revenue funding to each County Councillor. This report provides an update on

    the projects that have been funded since June 2017 to date.

     

    Resolution

     

    The Joint Committee (Woking) noted the amounts that have been spent

    from the Members’ Allocation budget, as set out in Annex 1 of this report. The

    committee also noted the deadline for committed spend is 31 December

    2017.

55/17

DECISION TRACKER pdf icon PDF 208 KB

    To review the decision tracker

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Jess Edmundson, Partnership Committee Officer

     

    Petitions, Public Questions, Statements: None

     

    Resolution

     

    The committee noted the decision tracker, requesting for the Warren Lane footpath to be picked up again as it is of real concern for the residents.

     

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FORWARD PLAN pdf icon PDF 41 KB

    The report has been produced so that members can review the forward programme. The reports that are currently anticipated to be received at future meetings are outlined.

     

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Jess Edmundson, Partnership Committee Officer

     

    Petitions, Public Questions, Statements: None

     

    The Committee received a report on the forward plan and was asked to

    comment on the items that are currently anticipated would be received.

     

    Member Discussion – Key Points

     

    1.   Members queried why, prior to determining the capital works programme for 2018/19, there hadn’t been an informal meeting to look at the options and member priorities. It was confirmed that this was due to the reduced budget, giving limited options on what work could be undertaken.

     

    2.   The STP should be invited back to discuss the impacts in Woking and how the borough can be more involved; taking a proactive approach.

     

    3.   It was noted that the Community Safety Annual Report was missing from the forward plan.

     

    Resolution

     

    The Woking Joint Committee noted the forward plan and requested for the Community Safety Annual Report to be included for June 2018.

57/17

SURREY WASTE PARTNERSHIP UPDATE [AGENDA ITEM]

    To receive a presentation on the Surrey Waste Partnerships to include how waste collection and management works in Surrey; the main barriers to reducing waste, increasing recycling, and making savings; and how Surrey’s authorities are working together to overcome these barriers.

     

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Tom Beagan, Partnership Manager, Surrey Waste Partnership

     

    Petitions, Public Questions, Statements: None

     

    The Woking Joint Committee received a presentation from the Partnership Manager at Surrey Waste Partnership detailing how the waste collection and management works within Surrey and ways the various authorities can better work together to improve the service.

     

    Member Discussion – Key Points

     

    1.   Members noted the partnership was making great savings across Surrey and queried why the remaining 5 districts and boroughs were not part of this yet. Cllr Hunwicks as the Chairman of the Surrey Waste Partnership urged the other members to speak to colleagues across Surrey to persuade them to join to make further savings.

     

    2.   Members had observed that there had been an apparent increase in fly-tipping since charges had been introduced at Community Recycling Centres (CRC). It was confirmed that the overall tonnage had decreased but there had been an increase in items, although the items being fly-tipped were not items that the CRC’s were charging for.

     

    Resolution

     

    The Woking Joint Committee thanked The Partnership Manager for his presentation; noting that Woking were part of the partnership and praised the work that it was doing.