Agenda, decisions and draft minutes

Woking Joint Committee
Wednesday, 26 June 2019 6.00 pm

Venue: Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL

Contact: Nikkie Thornton-Bryar, Partnership Committee Officer 

Webcast: View the webcast

Items
No. Item

1/18

OPEN FORUM pdf icon PDF 67 KB

    Additional documents:

    Minutes:

    PUBLIC QUESTIONS

     

    The Chair invited members of the public present to ask questions of the Joint Committee.

     

    3 questions were asked as follows:-

     

    1.    What can be done to reduce speeds on the Pyrford Road, outside Round and Round the Gardens Nursery?

    2.    Could the disabled bays in Broadway Woking be relocated as they are unsafe for  disabled drivers and are being abused to the detriment of taxi drivers?

    3.    Could the bus lane through the High Street also be used by Taxi drivers to allow shorter and cheaper fares for users?

     

    The full questions asked and answers given are recorded in Annex A.

     

     

    £95 MILLION - HIGHWAYS IMPROVEMENT FUND BID

     

    Central Government awarded £95 million to Woking Borough Council / Surrey County Council to deliver significant highway and rail infrastructure improvements that will unlock 13 future housing development sites.

     

    Cllr Bittleston, as the previous chair, gave a verbal update on the award and what it could potentially mean for the town.  A briefing sheet and map of the 13 sites was handed out (Attached as Annex B).

     

    Councillors were pleased to note the awarded bid, which would enable development of sites in the Local Development Framework Core Strategy.  The sites formed part of a long term plan and were all subject to planning process.  Councillors were particularly pleased that the long term plan was to deliver 42% affordable housing and were keen to ensure that the local housing need was met.  It was noted that as central government were paying for the infrastructure, the reduction in delivery costs could mean the Council could insist on affordable homes.  Although some concerns were raised about the number of housing sites, it was recognised that the bid would give potential to deliver housing in the town and would, in effect, protect the green belt.

     

    Concerns were raised about the effects on small businesses to the south of the railway line and it was confirmed that they would be involved in conversations.  Woking Borough Council have a proven track record of looking after small businesses.

     

    The process now is that Surrey County Council would need to accept the offer of funding.  Woking Borough Council would then need to decide how best to move this forward.  The Joint Committee suggested that a task group might be a good idea and this would be put forward.

     

     

2/18

ELECTION OF CHAIRMAN

3/18

APPOINTMENT OF VICE CHAIRMAN

4/18

APOLOGIES FOR ABSENCE

5/18

MINUTES OF PREVIOUS MEETING pdf icon PDF 79 KB

6/18

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

          i.        Any disclosable pecuniary interests and / or

         ii.        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

    ·         Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee.

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    ·         SCC Members must notify SCC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests. WBC Members must notify WBC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests.

    Additional documents:

    Minutes:

    There were no declarations of interest made.

7/18

PETITIONS

    To receive any petitions in accordance with Standing Order 14.1.  Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    NONE NOTIFIED TO DATE

     

    Additional documents:

    Minutes:

    There were no petitions received.

8/18

WRITTEN PUBLIC QUESTIONS

    To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 14.2. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    There were no written public questions received.

9/18

WRITTEN MEMBER QUESTIONS pdf icon PDF 109 KB

    To receive any written questions from members under Standing Order 13.  The deadline for member questions is 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    Three written member questions were received. 

     

    Question 1: Cllr Will Forster

     

    Please can the Joint Committee confirm what action has taken in the last year to improve the skate park?

     

    Question 2: Cllr Ann-Marie Barker

     

    What youth provision, by borough ward, is currently being offered in Woking for young people aged 11 years and over, in terms of

    i) number of hours per week

    ii) typical number of young people participating

     

    How does this compare to

    i) A year ago

    ii) 3 years ago

    iii) 5 years ago

     

    Question 3: Cllr Ann-Marie Barker

     

    How is the effectiveness of the school parking patrol evaluated?

     

    The full questions asked and answers given are attached to these minutes.

10/18

ARMED FORCES COVENANT - ANNUAL REPORT pdf icon PDF 106 KB

    Cannon Peter Bruinvels to give a presentation on the work of the Armed Forces Covenant.

     

    A report and full Annual Report summary are included for information.

    Additional documents:

    Minutes:

    Cannon Peter Bruinvels, Surrey County Council and Zafar Iqbal, Woking Borough Council gave a joint presentation on the work of the Military Covenant both Surrey wide and locally in Woking.  The presentation included video clips of military children giving their views on life as a military child.

     

    Zafar outlined the key achievements in Woking Borough over the year, which included:-

    ·         Remember 100 (WW1 100 years)

    ·         Woking Peace Garden

    ·         Freedom March April 2019

    ·         Armed Forces Muslim Association

    ·         Veteran Hub

    ·         Sandhurst Leadership Challenge

    ·         Brookwood Last Post Association

     

    Members were very interested to see the work being undertaken to ensure equal treatment for serving personnel and their families.

     

11/18

HIGHWAYS UPDATE pdf icon PDF 157 KB

    The Committee to receive a report on progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2019/20 financial year, together with an update on the latest budgetary position for highway schemes and revenue maintenance.

     

    The Committee are also asked to consider:

    ·         the introduction of a bus stop clearway in the bus layby on A318 Oyster Lane, just north of the junction with Chertsey Road.

    ·         extending the 30mph speed limit over a short distance of the A245 Parvis Road, West Byfleet.

    ·         reducing the speed limit on Brookwood Lye Road from the national speed limit of 60mph to 40mph.

    Additional documents:

    Decision:

    The Committee received a report on progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.  The report also provided an update on the latest budgetary position for highway schemes and revenue maintenance and relevant topical highways matters.

    The Local Committee:

    i)              Noted the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.      

    ii)             Noted the budgetary position.

    iii)            Noted that a further Highways Update will be brought to the next meeting of this Committee.

    iv)           Agreed that a bus stop clearway is introduced on A318 Oyster Lane in the bus layby that is approximately 25m north of the junction with Chertsey Road.

    v)            Noted that the intention to construct a toucan crossing on Parvis Road, approximately 42m east of Highfield Road will be advertised in accordance with planning permission previously granted to the development at the “Broadoaks” site adjacent to the A245 Parvis Road.

    vi)           Agreed that a notice is advertised in accordance with the Traffic Regulation Act 1984, the effects of which would be to revoke any existing traffic orders necessary, and extend the 30mph speed limit by approximately 50m on the length of the A245 Parvis Road that is currently subject to a 40mph speed limit (as shown in Annex A); and

    vii)          Agreed that a notice is advertised in accordance with the Traffic Regulation Act 1984, the effects of which would be to revoke any existing traffic orders necessary, and introduce a 40mph speed limit to the length of the A324 Brookwood Lye Road that is currently subject to the national speed limit of 60mph (as shown in Annex B); and

    viii)         Agreed that any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways in consultation with the Chairman and Vice-Chairman of the Joint Committee and the local Divisional Member, and that this issue only be returned to Committee if any objections prove insurmountable; and

    ix)           Agreed that the Order be made once any objections have been considered and resolved.

    Reasons for decisions:

    Recommendations (i), (ii) and (iii) are made to enable progression of all highway related schemes and works.

    Recommendation (iv) is allow improvement to the bus services that run along Oyster Lane and which use this bus stop.

    Recommendation (v) is to allow a toucan crossing to be constructed on Parvis Road, West Byfleet in accordance with previously given planning permission.

    Recommendations (vi), (viii) and (ix) are to allow the speed limit change point on Parvis Road to be amended so that the necessary signs do not conflict with the toucan crossing referred to in (iv).

    Recommendations (vii), (viii) and (ix) are to allow the speed limit on A324 Brookwood Lye Road to be reduced from 60mph to 40mph.

    Minutes:

    The Committee received a report on progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.  The report also provided an update on the latest budgetary position for highway schemes and revenue maintenance and relevant topical highways matters.

    The Local Committee:

    i)              Noted the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.      

    ii)             Noted the budgetary position.

    iii)            Noted that a further Highways Update will be brought to the next meeting of this Committee.

    iv)           Agreed that a bus stop clearway is introduced on A318 Oyster Lane in the bus layby that is approximately 25m north of the junction with Chertsey Road.

    v)            Noted that the intention to construct a toucan crossing on Parvis Road, approximately 42m east of Highfield Road will be advertised in accordance with planning permission previously granted to the development at the “Broadoaks” site adjacent to the A245 Parvis Road.

    vi)           Agreed that a notice is advertised in accordance with the Traffic Regulation Act 1984, the effects of which would be to revoke any existing traffic orders necessary, and extend the 30mph speed limit by approximately 50m on the length of the A245 Parvis Road that is currently subject to a 40mph speed limit (as shown in Annex A); and

    vii)          Agreed that a notice is advertised in accordance with the Traffic Regulation Act 1984, the effects of which would be to revoke any existing traffic orders necessary, and introduce a 40mph speed limit to the length of the A324 Brookwood Lye Road that is currently subject to the national speed limit of 60mph (as shown in Annex B); and

    viii)         Agreed that any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways in consultation with the Chairman and Vice-Chairman of the Joint Committee and the local Divisional Member, and that this issue only be returned to Committee if any objections prove insurmountable; and

    ix)           Agreed that the Order be made once any objections have been considered and resolved.

    Reasons for decisions:

    Recommendations (i), (ii) and (iii) are made to enable progression of all highway related schemes and works.

    Recommendation (iv) is allow improvement to the bus services that run along Oyster Lane and which use this bus stop.

    Recommendation (v) is to allow a toucan crossing to be constructed on Parvis Road, West Byfleet in accordance with previously given planning permission.

    Recommendations (vi), (viii) and (ix) are to allow the speed limit change point on Parvis Road to be amended so that the necessary signs do not conflict with the toucan crossing referred to in (iv).

    Recommendations (vii), (viii) and (ix) are to allow the speed limit on A324 Brookwood Lye Road to be reduced from 60mph to 40mph.

12/18

COMMUNITY SAFETY FUNDING REPORT pdf icon PDF 104 KB

    The local committee has a delegated budget of £3,000 for community safety projects in 2019/20. The report sets out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also provides a progress update regarding last year’s funding.

     

    Additional documents:

    Decision:

    The local committee had a delegated budget of £3,000 for community safety projects in 2019/20. The committee received a report which set out a process to allocate funding to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also provided a progress update on last year’s funding.

     

    Woking Joint Committee agreed that:

     

    (i)    The committee’s delegated community safety budget of £3000 for 2019/20 be retained by the Surrey County Council Community Partnership Team, on behalf of the Joint Committee, and that the Safer Woking Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out in the report.

    (ii)   Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the joint committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of the report.

    (iii)  The committee receives updates on the project(s) that was funded, the outcomes and the impact achieved.

    Reason for decision

     

    To set a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations to achieve results.

     

     

    Minutes:

    The local committee had a delegated budget of £3,000 for community safety projects in 2019/20. The committee received a report which set out a process to allocate funding to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also provided a progress update on last year’s funding.

     

    Woking Joint Committee agreed that:

     

    (i)    The committee’s delegated community safety budget of £3000 for 2019/20 be retained by the Surrey County Council Community Partnership Team, on behalf of the Joint Committee, and that the Safer Woking Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out in the report.

    (ii)   Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the joint committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of the report.

    (iii)  The committee receives updates on the project(s) that was funded, the outcomes and the impact achieved.

    Reason for decision

     

    To set a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations to achieve results.

     

     

13/18

TASK GROUPS AND MEMBERSHIP pdf icon PDF 104 KB

    The Joint Committee is asked to agree establishment, terms of reference and membership of its Task Groups.

     

    Additional documents:

    Decision:

    The Joint Committee received a report that outlined the current task groups and membership and was asked to agree the ongoing terms of reference and membership of these Task Groups.

     

    Woking Joint Committee agreed:

     

    (i)         The terms of reference for the following (as set out in Annex 1):

    a.   Health and Wellbeing Task Group

    b.   Community Safety Task Group

    c.   Parking Task Group

    d.   Infrastructure Working Group

     

    (ii)        The County Councillor and Borough Councillor appointments to the following (NEW COUNCILLORS IN CAPITALS):

    1. Health and Wellbeing Task Group (up to 2 County and 2 Borough)

    Cllr Melanie Whitehand

    Cllr SIMON ASHALL

    Cllr Deborah Hughes

    Cllr Ayesha Azad

     

    1. Community Safety Task Group (up to 2 County and 2 Borough))

    Cllr Deborah Hughes

    Cllr SIMON ASHALL

    Cllr Saj Hussain

    Cllr Graham Chrystie

     

    1. Parking Task Group (up to 2 County and 2 Borough plus Chairman and Vice Chairman)

    Cllr WILL FORSTER

    Cllr TAHIR AZIZ

    Cllr Colin Kemp

    Cllr LIAM LYONS

     

    1. Infrastructure Working Group (One County, One Borough)

    Cllr AYESHA AZAD

    Cllr David Bittleston

     

    Reason for decision

     

    The Task Groups enable the Joint Committee to carry out its functions in an efficient and expedient manner.

    Minutes:

    The Joint Committee received a report that outlined the current task groups and membership and was asked to agree the ongoing terms of reference and membership of these Task Groups.

     

    Woking Joint Committee agreed:

     

    (i)         The terms of reference for the following (as set out in Annex 1):

    a.   Health and Wellbeing Task Group

    b.   Community Safety Task Group

    c.   Parking Task Group

    d.   Infrastructure Working Group

     

    (ii)        The County Councillor and Borough Councillor appointments to the following (new appointments in capitals):

    1. Health and Wellbeing Task Group (up to 2 County and 2 Borough)

    Cllr Melanie Whitehand

    Cllr SIMON ASHALL

    Cllr Deborah Hughes

    Ms Ayesha Azad

     

    1. Community Safety Task Group (up to 2 County and 2 Borough))

    Cllr Deborah Hughes

    Cllr SIMON ASHALL

    Mr Saj Hussain

    Cllr Graham Chrystie

     

    1. Parking Task Group (up to 2 County and 2 Borough plus Chairman and Vice Chairman)

    Cllr WILL FORSTER (SCC)

    Cllr TAHIR AZIZ

    Mr Colin Kemp (SCC)

    Cllr LIAM LYONS

     

    1. Infrastructure Working Group (One County, One Borough)

    Cllr AYESHA AZAD

    Cllr David Bittleston

     

    Reason for decision

     

    The Task Groups enable the Joint Committee to carry out its functions in an efficient and expedient manner.

14/18

DECISION TRACKER pdf icon PDF 259 KB

15/18

FORWARD PROGRAMME pdf icon PDF 49 KB