Agenda and minutes

Orbis Joint Committee
Friday, 19 February 2016 1.00 pm

Venue: County Hall, Kingston upon Thames, KT1 2DN

Contact: Andrew Baird or Rianna Hanford  020 8541 7609 or 020 8213 2662

Items
No. Item

15/16

Apologies for Absence

16/16

Minutes of the Previous Meeting pdf icon PDF 108 KB

17/16

Declarations of Interest

18/16

Procedural Matters

18/16a

Members' Questions

18/16b

Public Questions

19/16

ORBIS PROGRESS UPDATE pdf icon PDF 142 KB

    To present an update to Joint Committee as the Partnership moves into the implementation phase.

     

    Additional documents:

    Minutes:

     Key points raised during the discussion:

     

    1.    The Chief Property Officer introduced the report informing  the Committee that there were four key areas to the programme highlighted in the report. Members were told that it was coming up to the first anniversary of Orbis and that levels of efficiencies were currently being reviewed through feedback from strategic customers.

    2.    A question was raised on what work would be implemented following the completion of the business plan; officers commented that after this was completed, the programme board would focus on how the Orbis arrangements affect business as usual (BAU).

    3.    The Committee was informed that the views of employees had been collated from the staff survey and each service would produce an action plan to reflect these results. It was added that staff felt there was a slight gap when moving from phase one to two in the Orbis programme. Most of the feedback received from staff had, however been positive, including feedback relating to efforts made to mitigate the impact of moving staff to different locations as part of the Orbis programme. The Committee was further informed that plans were being progressed to hold a staff event which would provide more feedback on how Orbis employees felt about the first year of the programme.

    4.    It was noted that the next area of focus would be management development, capacity among senior officers had been reduced by 50% and maintaining service delivery was essential.  

    5.    Officers updated the Committee on the launch of the EPIC people programme, a highly successful self nominating event had been hosted as part of the programme and was designed to encourage innovation, positivity and forward thinking among Orbis staff. A total of 20 staff members took part in the event which required participants to develop and communicate new ideas in a pressurised environment. The winner of the event was given the opportunity to present their idea to the Orbis Senior Leadership Team and also received coaching to develop their skills further.

     

    Actions/further information to be provided:

     

    ·         Provide confirmation on the number of staff who had their terms and conditions transferred (TUPE’d) to Surrey County Council between January and April 2014.

     

     

    RESOLVED:

    That the Joint Committee noted the detail and content within the sections outlined in the report.

     

20/16

FORMALISING AND EXPANDING THE ORBIS PARTNERSHIP pdf icon PDF 182 KB

    To provide an update to the Joint Committee on the development of the Inter Authority Agreement (IAA) between East Sussex County Council (ESCC) and Surrey County Council (SCC) and the due diligence process for Brighton and Hove City Council to join the Orbis Partnership.

     

    Minutes:

    Key points raised during the discussion:

     

    1.    The Chief Operating Officer for East Sussex County Council (ESCC) introduced the report and informed the Committee that the agreement would be formally signed following the conclusion of the Orbis Joint Committee meeting. 

     

    Resolved:

     

    It was agreed that;

     

    1. the Joint Committee noted and considered the content of the IAA between ESCC and SCC before the document is sealed by the Councils.

     

    1. the Committee recognised that a process of due diligence is currently being undertaken for BHCC to join the partnership.

     

21/16

Date of the Next Meeting

22/16

EXCLUSION OF THE PUBLIC

    That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

    Minutes:

    Resolved:

     

    That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Schedule 12A of the Act.

23/16

ORBIS INTER AUTHORITY AGREEMENT

Minutes:

Key point raised during the discussion:

 

1.    The Chief Operating Officer introduced the report. The Committee asked a number of questions which were responded to by the officers present before moving to the recommendations.

 

Resolved:

 

The recommendations agreed from this report are detailed in the Part 2 minutes.

 

24/16

PUBLICITY OF PART 2 ITEMS