Agenda and minutes
PDF 178 KBVenue: County Hall, Kingston upon Thames, KT1 2DN
Contact: Andrew Baird or Rianna Hanford 020 8541 7609 or 020 8213 2662
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Apologies for Absence
To receive any apologies for absence. Minutes: Apologies were received from Marion Kelley. |
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Minutes of the Previous Meeting
To agree the minutes of the last meeting as a correct record of the meeting.
Minutes: The Chairman noted that the minutes included a paragraph which was repeated, apart from this amendment the minutes were agreed as an accurate record of the meeting. |
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Declarations of Interest
To receive any declarations of interest. Minutes: None were received. |
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Procedural Matters
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Members' Questions
The deadline for Members’ questions is 12pm four working days before the meeting (Monday 15 February 2016). Minutes: None were received. |
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Public Questions
The deadline for public questions is seven days before the meeting (Friday 12 February 2016). Minutes: None were received. |
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ORBIS PROGRESS UPDATE
To present an update to Joint Committee as the Partnership moves into the implementation phase.
Additional documents: Minutes: Key points raised during the discussion:
1. The Chief Property Officer introduced the report informing the Committee that there were four key areas to the programme highlighted in the report. Members were told that it was coming up to the first anniversary of Orbis and that levels of efficiencies were currently being reviewed through feedback from strategic customers. 2. A question was raised on what work would be implemented following the completion of the business plan; officers commented that after this was completed, the programme board would focus on how the Orbis arrangements affect business as usual (BAU). 3. The Committee was informed that the views of employees had been collated from the staff survey and each service would produce an action plan to reflect these results. It was added that staff felt there was a slight gap when moving from phase one to two in the Orbis programme. Most of the feedback received from staff had, however been positive, including feedback relating to efforts made to mitigate the impact of moving staff to different locations as part of the Orbis programme. The Committee was further informed that plans were being progressed to hold a staff event which would provide more feedback on how Orbis employees felt about the first year of the programme. 4. It was noted that the next area of focus would be management development, capacity among senior officers had been reduced by 50% and maintaining service delivery was essential. 5. Officers updated the Committee on the launch of the EPIC people programme, a highly successful self nominating event had been hosted as part of the programme and was designed to encourage innovation, positivity and forward thinking among Orbis staff. A total of 20 staff members took part in the event which required participants to develop and communicate new ideas in a pressurised environment. The winner of the event was given the opportunity to present their idea to the Orbis Senior Leadership Team and also received coaching to develop their skills further.
Actions/further information to be provided:
· Provide confirmation on the number of staff who had their terms and conditions transferred (TUPE’d) to Surrey County Council between January and April 2014.
RESOLVED: That the Joint Committee noted the detail and content within the sections outlined in the report.
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FORMALISING AND EXPANDING THE ORBIS PARTNERSHIP
To provide an update to the Joint Committee on the development of the Inter Authority Agreement (IAA) between East Sussex County Council (ESCC) and Surrey County Council (SCC) and the due diligence process for Brighton and Hove City Council to join the Orbis Partnership.
Minutes: Key points raised during the discussion:
1. The Chief Operating Officer for East Sussex County Council (ESCC) introduced the report and informed the Committee that the agreement would be formally signed following the conclusion of the Orbis Joint Committee meeting.
Resolved:
It was agreed that;
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Date of the Next Meeting
The next meeting of the Joint Committee will be held on 22 April 2016 at 14.00 in meeting room CC1, County Hall, Lewes.
Minutes: The next Orbis Joint Committee will be held on 22 April 2016 at 2.00pm at County Hall, Lewes. |
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EXCLUSION OF THE PUBLIC
That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
Minutes: Resolved:
That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Schedule 12A of the Act. |
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ORBIS INTER AUTHORITY AGREEMENT
To provide a copy of the Inter Authority Agreement (IAA) for the Joint Committee.
Minutes: Key point raised during the discussion:
1. The Chief Operating Officer introduced the report. The Committee asked a number of questions which were responded to by the officers present before moving to the recommendations.
Resolved:
The recommendations agreed from this report are detailed in the Part 2 minutes.
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PUBLICITY OF PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the Press and public.
Minutes: The Committee agreed that information relating to the Part 2 items were to remain confidential.
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