Venue: Members' Conference Room, County Hall, Kingston upon Thames, KT1 2DN
Contact: Andrew Baird
No. | Item |
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Apologies for absence
To receive any apologies for absence. Minutes: None received. |
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Declarations of interest
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.
Minutes: There were none. |
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Procedural Matters
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Members' Questions
The deadline for Members’ questions is 12pm four working days before the meeting (16 January 2017). Minutes: There were none. |
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Public Questions
The deadline for public questions is seven days before the meeting (13 January 2017). Minutes: There were none. |
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Minutes of the Previous Meeting
To agree the minutes of the previous meeting as a correct record of the meeting. Minutes: The minutes were agreed as a true record of the meeting. |
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ORBIS JOINT COMMITTEE FORWARD PLAN
To review and agree the Committee’s Forward Work Programme. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
None
Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED:
The Orbis Joint Committee agreed to note the Forward Plan.
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November Budget Monitoring
To provide an update to the Orbis Joint Committee on the financial position of Orbis at the end of November 2016.
Minutes: Declarations of interest:
None
Witnesses:
Kevin Foster, Chief Operating Officer, East Sussex County Council
Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED: That; the Orbis Joint Committee notes the: i. Services forecast -£1.8m budget variance at year end on the joint operating budget and £1.7m variance on the investment fund. ii. Services forecast to achieve £3m efficiencies by year end.
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Orbis Operating Budget 2017/18
To provide an update to the Orbis Joint Committee on the 2017/18 Orbis Operating budget, in order for the Joint Committee to recommend the 2017/18 contribution to be made by East Sussex County Council and Surrey County Council.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Kevin Foster, Chief Operating Officer, East Sussex County Council Sergio Sgambellone, Director of HR, Orbis Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED: That;
the Orbis Joint Committee agreed to recommend the level of 2017/18 contributions to the Orbis Joint Operating Budget to both ESCC and SCC Cabinets for inclusion in the 2017/18 budget proposals for approval by the respective County Councils.
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Orbis and EY Consultancy Partnership
To provide an update to the Orbis Joint Committee on the development of the partnership between Orbis and EY.
Minutes: Declarations of interest:
None
Witnesses:
Kevin Foster, Chief Operating Officer, East Sussex County Council Neil Sartorio, EY Adele Jenkins, EY
Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED: That;
the Orbis Joint Committee notes the progress being made by EY and Orbis on key elements of the work plan of this Public and Private Sector Partnership.
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Brighton & Hove City Council Update
To provide an update to the Orbis Joint Committee on the development and integration of Brighton and Hove City Council (BHCC) into the Orbis Partnership.
Minutes: Declarations of interest:
None
Witnesses:
David Kuenssberg, Director of Finance & Resources, Brighton & Hove City Council
Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED: That;
the Orbis Joint Committee notes the progress being made towards BHCC joining the Orbis Partnership
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With Brighton and Hove City Council (BHCC) joining Orbis as the third founding partner a need to review the Orbis Pay strategy has emerged in order to support all Orbis services in their journey towards greater integration and efficiency. This report sets out the proposed approach to developing a pay and reward strategy for staff within Orbis in light of the addition of BHCC to the partnership.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Sergio Sgambellone, Director of Human Resources, Orbis
Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED: That;
the Orbis Joint Committee notes the approach being taken to develop the pay strategy and how this will inform blended pay for ‘true partnership’ roles
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EPIC + Staff Development Programme
As part of the Orbis vision, it is recognised that the development of the brand and its employees is pivotal in achieving the objective of making Orbis the compelling alternative.
Orbis is undertaking several wider programmes to develop and provide opportunities for staff through initiatives such as Ingenium, creativity and innovation training and the launch of the EPIC+ talent development programme.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Kevin Foster, Chief Operating Officer, ESC David Kuenssberg, Director of Finance & Resources, BHCC Adele Jenkins, EY
Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED: That;
the Orbis Joint Committee notes the business challenges identified for the EPIC + development programme.
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Frequency of Orbis Joint Committee Meeting
For Board member’s to discuss the number and frequency of Orbis Joint Committee meetings which take place each year.
Minutes: Declarations of interest:
None
Witnesses:
Adrian Stockbridge, Orbis Programme Manager
Key points raised during the discussion:
Actions/ further information to be provided:
That the number of formal public meetings conducted by the Orbis Joint Committee should be reduced to two a year and that there should be an additional two informal private meetings a year.
RESOLVED: That;
the Orbis Joint Committee agree the number of meetings that the Joint Committee will have each year.
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DATE OF THE NEXT MEETING
The next meeting of the Orbis Joint Committee will be held on 3 April 2017 Minutes: The Committee noted that its next meeting would be held on 3 April 2017. |