Agenda and draft minutes

Surrey Local Firefighters' Pension Board - Thursday, 5 August 2021 10.00 am

Venue: Woodhatch Place, 11 Cockshot Hill, Reigate RH2 8EF

Contact: Joss Butler 

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Items
No. Item

54/21

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    Additional documents:

    Minutes:

    None received.

55/21

MINUTES FROM THE PREVIOUS MEETING: 22 April 2021 pdf icon PDF 221 KB

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    To agree the minutes as a true record of the meeting.

    Additional documents:

    Minutes:

    The minutes were agreed as an accurate record of the meeting.

56/21

DECLARATIONS OF INTEREST

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    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·         In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

    ·         Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

    ·         Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

     

    Additional documents:

    Minutes:

    None received.

57/21

QUESTIONS AND PETITIONS

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    To receive any questions or petitions.

     

    Notes:

     

    1. The deadline for Member’s questions is 12.00pm four working days before the meeting – 30 July 2021.

    2. The deadline for public questions is seven days before the meeting – 29 July 2021

    3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.

    Additional documents:

    Minutes:

    There were none.

58/21

ACTIONS TRACKER pdf icon PDF 330 KB

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    The Board is asked to review and note its actions tracker.

    Additional documents:

    Minutes:

    Witnesses:

    Sally Wilson, Head of Data, Digital & Special Projects

     

    Key points raised during the discussion:

     

    1.    In regards to Action A20/20, officers confirmed that a meeting on Guaranteed Minimum Pension (GMP) reconciliation was held with XPS to agree a timeline and arrange processes following the transfer over to XPS. 

    2.    The Board agreed to close Action A24/20.

    3.    The Board agreed to close Action A2/21

    4.    The Board agreed to close Action A3/21

     

    Actions/ further information to be provided:

     

    None.

     

    Recommendations:

     

    The Committee noted the actions tracker.

59/21

Scheme Management Update Report pdf icon PDF 384 KB

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    The Board has requested an update on Scheme management activities. 

     

    NB. Part 2 Annex as Item 10

    Additional documents:

    Minutes:

    Witnesses:

    Sally Wilson, Head of Data, Digital & Special Projects

     

    Key points raised during the discussion:

     

    1.    Officers introduced the report and provided a brief summary. Members noted:

    a.    The Home Office had issued an update to the existing informal and non-statutory guidance on immediate detriment cases.

    b.    In regard to the Scheme Sanction Charge (SSC), Members noted that letters had been issued and refunds paid within the June 2021 payroll.

    c.     In regard to resources, recruitment was underway for a Senior Pension Advisor and a Pensions Project Support Officer. Interviews were due to take place at the end of July 2021.

    2.    The Chairman sought clarification on whether the posts were full time and permanent. Officers confirmed that both posts were full time and permanent.

     

    Actions/ further information to be provided:

     

    None.

     

    Recommendations:

     

    The Board noted the update report.

60/21

Administration Update 1 March to 30 June 2021 pdf icon PDF 304 KB

61/21

Risk Register pdf icon PDF 95 KB

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    The Board is asked to note the content of this report and to make recommendations of any amendments to the Surrey FFPS Risk Register.

     

    Additional documents:

    Minutes:

    Witnesses:

    Sally Wilson, Head of Data, Digital & Special Projects

     

    Key points raised during the discussion:

     

    1.    Officers introduced the Risk Register and provided an overview of updates. Updates included:

    a.    Risk 22 was closed

    b.    There were no changes to ‘high’ risks     

    c.     Officers proposed to close Risk 21

    2.    The Chairman noted that Risk 21 related to moving out of County Hall. Following a short discussion, the Board agreed to remove Risk 21 from the Risk Register.

     

    Actions/ further information to be provided:

     

    None.

     

     

     

62/21

EXCLUSION OF THE PUBLIC

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    Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

     

    PART TWO – IN PRIVATE

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    Minutes:

    Resolved: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

63/21

Scheme Management Update Report

    The Part 2 Annex to Item 6 is attached.

    Additional documents:

    Minutes:

    Witnesses:

    Sally Wilson, Head of Data, Digital & Special Projects

     

    Key points raised during the discussion:

     

    1. The Part 2 Annex to item 6 was introduced by officers. The Board asked a number of questions which were responded to by the officers present.

     

    Actions/ further information to be provided:

     

    None.

     

     

64/21

DATE OF THE NEXT MEETING

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    To note the date of the next meeting as 25 November 2021.

    Additional documents:

    Minutes:

    To Board noted the date of the next meeting as 25 November 2021.