Agenda, decisions and minutes
PDF 961 KBVenue: Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames, TW18 1XB
Contact: Gregory Yeoman Partnership Committee Officer
Link: Click here for the webcast
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Minutes: Apologies were received from Cllr Saliagopoulos, Cllr Attewell, Cllr Islam, Cllr Turner-Stewart and Cllr Boughtflower.
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MINUTES FROM PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record.
Minutes: The minutes of the meeting held on 18 July 2022 were agreed. |
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting. NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner). · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.
Minutes: In relation to Item 8 Cllr Harvey declared that Sunbury Health Centre is his local health centre. |
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DECISION TRACKER (FOR INFORMATION)
To review any outstanding decisions and actions from previous Joint Committee meetings.
Minutes: Declarations of Interest: None
Officers attending: Gregory Yeoman, Partnership Committee Officer, Surrey County Council and Joanna Ghazaleh, Infrastructure Delivery Coordinator, Spelthorne Borough Council
Petitions, Public Questions/Statements: None
Member discussion – key points: Item 10 – the Committee Officer was asked to contact the relevant officer again regarding the question of a potential overspend.
At the request of members, officers agreed to include on the Tracker those CIL projects that had previously been awarded funding. Members were reminded that progress on CIL projects is reported annually in the Infrastructure Funding Statement according to the regulatory requirement, with updates published online, and that all projects are tracked closely by SBC officers to ensure compliance with the funding agreements.
With regard to the project to reinstall the rising bollards on Staines High Street, the Infrastructure Delivery Coordinator at SBC stated that she would follow up with the County Council Highways team to ascertain the latest position. |
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PETITIONS
To receive any petitions in accordance with Standing Order 14.1. Petitions must be submitted the Partnership Committee Officer at least 14 days before the meeting. Minutes: No petitions were received. |
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WRITTEN MEMBER QUESTIONS
To receive any written questions from members under Standing Order 13. The deadline for members’ questions is 12 noon four working days before the meeting. Minutes: No Member questions were received. |
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WRITTEN PUBLIC QUESTIONS
To answer any questions from residents or businesses within Spelthorne borough area in accordance with Standing Order 14.2. Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting. Minutes: No Public questions were received. |
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APPROVAL OF CIL FUNDING FOR VARIOUS PROJECTS (EXECUTIVE FUNCTION FOR DECISION)
The CIL Task Group meets regularly to consider bids received, and recommends successful bids to the Joint Committee for approval. Additional documents: Decision: RECOMMENDATIONS:
The Joint Committee (Spelthorne) agreed that
(i) Strategic CIL funding of £59,963.88 is agreed to Surrey Police towards an Electric Public Engagement Vehicle. (ii) Strategic CIL funding of £811,525.24 is agreed to the NHS towards Sunbury Health Centre subject to receiving reassurances in writing on additional clinical staffing and an outline for anticipated improvements for Health Centre users. REASONS FOR RECOMMENDATIONS: The Community Infrastructure Levy (CIL) Regulations require the Council to use CIL towards funding the provision, improvement, replacement, operation or maintenance of infrastructure required to support the development of its area. The above applications have been considered in the context of existing and upcoming development within Spelthorne. The above schemes meet the general criteria to be considered for CIL funding, and it is recommended funding is granted. Minutes: Declarations of Interest: Cllr Harvey declared a personal interest as Sunbury Health Centre is his local centre.
Officers attending: Joanna Ghazaleh, Infrastructure Delivery Coordinator, Spelthorne Borough Council
Petitions, Public Questions/Statements: None
Member discussion – key points: The officer outlined the two schemes under consideration.
If both bids were to be agreed, the remaining strategic CIL balance would be approximately £160k. It is important to remember that although funding commitments have been made, there are a number of large projects underway in the borough that will generate significant CIL receipts reckoned at £1m per year. Some bids will not be paid until the 2024/25 financial year so balance will be maintained.
Surrey Police – Public Engagement Van Reassurance was given that the van would be exclusively for use in Spelthorne, and also that the sum requested would not change because of inflation. It was explained that if the applicant felt that prices had increased to a level that meant the requested amount would be insufficient, it would be necessary for them to submit a new and separate application.
The officer agreed to check on the following: · The expected date when the van would become operational (it was felt that the date shown in the report was a typing error). · Possible involvement by Borough Members in decisions on locations for the van’s deployment. · Outputs that were expected, such as prosecutions, following the introduction of the van. · KPIs used by other boroughs where similar vans have been introduced.
Sunbury NHS Centre Ricky Ching and Mark Adams from NHS Property Services joined the meeting remotely.
This bid had been deferred from the Joint Committee’s meeting in July this year pending a review of the sustainable transport elements; these had now been removed, the reduced bid had been considered by the CIL Task Group and was now presented to the committee.
In response to questions raised by Members, Mr Ching and Mr Adams reiterated that the reason behind the planned expansion of the health centre was a projected increase in the local population, for which it was important to prepare proactively. The CIL bid would provide capital funding for new clinical rooms and further improvements to the existing building, and would be match-funded by the NHS. Local NHS Commissioners had agreed to fund costs of staff needed in the new rooms. The NHS constituted a known infrastructure requirement in the borough, with an acknowledged funding gap that would increase if new infrastructure was not provided.
Members expressed concerns about the funding of additional staff projected to fulfil the expected 480 new appointments each week that the extended health centre would offer. Stronger assurances were sought from the NHS that new staff would be adequately funded and would be available for face to face consultations with patients.
A revised recommendation was proposed by Cllr Evans and seconded by Cllr Mooney. Members voted to accept the revised wording, and agreed the new recommendation.
Resolved: The Joint Committee (Spelthorne) agreed that
(i) Strategic CIL funding of £59,963.88 is ... view the full minutes text for item 59/22 |
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Committee members are asked to note the contents of the forward plan. Minutes: Declarations of Interest: None
Officers attending: Gregory Yeoman, Partnership Committee Officer, Surrey County Council
Petitions, Public Questions/Statements: None
Member discussion – key points: Members noted the forward plan. |