Agenda, decisions and minutes

Runnymede Joint Committee
Monday, 19 November 2018 7.00 pm

Venue: Chertsey Halls, Heriot Road, Chertsey, Surrey, KT16 9DR

Contact: Gregory Yeoman  Partnership Committee Officer

Items
No. Item

Open Forum Questions pdf icon PDF 69 KB

Questions and responses from the informal open forum session are attached as an Annex to the minutes.

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APOLOGIES FOR ABSENCE

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MINUTES FROM PREVIOUS MEETING pdf icon PDF 88 KB

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DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i) Any disclosable pecuniary interests and / or

    (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting.

    NOTES:

    · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).

    · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    There were no declarations of interest.

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PETITIONS AND PETITION RESPONSES

    To receive any petitions in accordance with Standing Order 14.1. Notice must be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s or Runnymede Borough Council’s e-petitions website as long as the minimum number of signatures has been reached 14 days before the meeting.

    Minutes:

    No petitions were received.

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WRITTEN MEMBER QUESTIONS

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WRITTEN PUBLIC QUESTIONS

    To answer any questions from residents or businesses within Runnymede borough area in accordance with Standing Order 14.2. Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.

    Minutes:

    No questions were received.

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DECISION TRACKER (FOR INFORMATION) pdf icon PDF 75 KB

    To review any outstanding decisions from the Joint Committee.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Gregory Yeoman, Partnership Committee Officer

     

    Petitions, Public Questions, Statements: None.

     

    Member Discussion – key points:

    The decision tracker was reviewed by the committee and the updates were noted.

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PRESENTATION FROM SCC LEAD CABINET MEMBERS FOR PEOPLE AND PLACE (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN - AGENDA ITEM) pdf icon PDF 2 MB

    Presentation from SCC Lead Cabinet Members for People and Place on working together with district and borough councils, with a key focus on health and wellbeing.

    Minutes:

    Declarations of Interest: None

     

    Officers/members attending: Tim Oliver, SCC Lead Cabinet Member for People; Colin Kemp, SCC Lead Cabinet Member for Place; Claire Fuller, Senior Responsible Officer, NW Surrey CCG

     

    Petitions, Public Questions/Statements: None

     

    Member discussion – key points

    Tim Oliver, Colin Kemp and Claire Fuller gave a presentation on changes to support the health and wellbeing of residents. As is well known, the County Council has significant budget pressures, arising from increased costs in adult social care and special educational needs, which account for a significant portion of the budget. In order to manage cost a process of transformation is underway to focus on early help and prevention, whilst maintaining front line services. Members have already seen the vision, and the County Council will be looking to have a greater understanding of residents’ priorities and be more transparent as it works towards implementing this.

     

    Surrey Heartlands is looking at changing systems so they are not centred on hospitals and integrating with other health and social care agencies by joining up computer systems and co-locating staff. The emphasis will be on partnership and working together rather than on competition between providers. With refreshed priorities, the ‘first one thousand days’ was a key focus – particularly relevant when he committee heard that the best indicator of a child’s readiness for school was their mother’s mental health at age 14. Resident involvement is a key aspect as well, and 3000 residents have signed up as members of the Citizen Panel to provide information and feedback through surveys, workshops and working groups. Contributions to the conversation on the development of health provision are being invited right across the sector, including from paramedics, physios, pharmacists and occupational therapists.

     

    Rationalising the County estate will be an important element with services being provided through hubs rather than separate buildings. The aim will be to maintain levels of service and use savings made from divesting buildings to support this.

     

    Cllr Oliver stated that the Health and Wellbeing Board composition was under review to ensure that it included the best selection of partners and encouraged conversation among a wide range of groups to encourage cooperation. Only 20% of health needs are influenced by health care, the remaining 80% are influenced by other factors such as lifestyle and environment, and local authorities can provide the means to impact this 80%, and ideally this would increase prevention.

     

    Comments from members included:

    ·         the importance of sporting and recreational facilities in developments, which would address a number of elements in the ‘80%’ such as obesity and weight problems, physical inactivity, and mental health

    ·         the importance of supporting the mental health of children in the care system and the continuation of CAMHS

    ·         health practices whose catchments cross over into more than one local authority may be affected by unintended consequences of service reviews

    ·         shared responsibility for the provision of services was a welcome idea

    ·         a CCG-style arrangement on the shared services side, to both understand the need and commission the services, would be  ...  view the full minutes text for item 38/18

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HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 428 KB

    To receive an update from the Highways Area Team Manager (North East).

    Additional documents:

    Decision:

    The Joint Committee (Runnymede) noted:

     

    (i)    the progress with schemes and revenue funded works for the 2018/19 financial year.

    (ii)  the budgetary position.

    (iii)that a further Highways Update will be brought to the next meeting of this Committee.

     

    Reasons for recommendations:

    The above recommendations are made to enable progression of all highway related schemes and works.

     

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Andrew Milne, Area Highway Manager

     

    Petitions, Public Questions, Statements: None.

     

    Member Discussion – key points:

    The Area Highway Manager (AHM) stated that the final elements of corrective work at Runnymede roundabout were being completed imminently.

    He introduced recently-released additional information concerning the proposed 2019/20 Joint Committee highway budgets. An increase in capital funding to approximately £180,000 was expected for infrastructure, and divisional members would retain their £7,500 allocation. However, the revenue budget (currently c.£168,000) would be reduced to zero. The AHM recommended that members kept their allocation aside for essential maintenance work.

     

    The Cabinet Member for Place recognised the challenges that the revised budget would cause; it was a time to think creatively about how work could be funded and to prioritise carefully. He stated that the final amounts had not yet been set and that he hoped to lift some of the current restrictions on what the members’ allocations could be used for. The formula used to divide the total capital budget across the 11 boroughs and districts could be reviewed as well, so it is not based on mileage of highway. Surrey will receive a £7.4m share of the £440m announced to support infrastructure in the Chancellor’s recent budget; again this was based on the length of the road  network in Surrey rather than traffic volumes and the Cabinet Member stated that work was continuing to try and get this approach changed.

     

    It was pointed out that only three divisional members had used their £7,500 allocation for 2018/19 and therefore the opportunity to instigate works had been lost.

     

    Resolved

    The Joint Committee (Runnymede) noted:

     

    (i)    the progress with schemes and revenue funded works for the 2018/19 financial year.

    (ii)  the budgetary position.

    (iii)that a further Highways Update will be brought to the next meeting of this Committee.

     

    Reasons for recommendations:

    The above recommendations are made to enable progression of all highway related schemes and works.

     

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ON-STREET PARKING ENFORCEMENT UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 182 KB

    Joint Committees have a scrutiny role for the on-street parking enforcement service in their area and a share of any surplus income that is raised. This report sets out the background for these arrangements and provides an overview of the enforcement operation in Runnymede.

    Decision:

    The Runnymede Joint Committee noted the content of the report.

     

    Reasons for recommendations:

    Waiting and parking restrictions that are suitably/adequately enforced will help to:

          Improve road safety

          Increase access for emergency vehicles

          improve access to shops, facilities and businesses

          Increase access for refuse vehicles and service vehicles

          Ease traffic congestion

          Better regulate parking

     

    The Joint Committee can contribute towards these objectives in partnership with the enforcement team.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Dave Curl, Parking Strategy & Implementation Team Manager, Surrey County Council; Mervyn Robins, Parking Services Manager, Runnymede Borough Council

     

    Petitions, Public Questions, Statements: None

     

    Member Discussion – key points:

    Dave Curl introduced the report, outlining the split in responsibilities between the county and the borough with regard to parking.

     

    Following a question from a member of the public about the timing of visits by Civil  Enforcement Officers (CEOs) and the roads they were patrolling, Mr Robins stated that there were three CEOs covering the borough from 7am to 6pm during the week and 8am to 4pm at weekends. If the public notified the borough of areas experiencing particular parking problems then the CEOs could be directed accordingly. Cllr Nuti (Chertsey) said that he would look at how the CEOs are used to make sure that all areas of the borough are covered appropriately.

     

    The report included figures showing the 2017/18 revenue and costs associated with parking enforcement. These were presented using the standard templates adopted by all eleven boroughs and districts. The costs shown were shared equally between the county and borough.

     

    Finally, of the apparently high number of penalty charge notices that were cancelled, the majority were cancelled because of mitigating circumstances rather than errors on the part of the CEOs.

     

    The Runnymede Joint Committee noted the content of the report.

     

    Reasons for recommendations:

    Waiting and parking restrictions that are suitably/adequately enforced will help to:

          Improve road safety

          Increase access for emergency vehicles

          improve access to shops, facilities and businesses

          Increase access for refuse vehicles and service vehicles

          Ease traffic congestion

          Better regulate parking

     

    The Joint Committee can contribute towards these objectives in partnership with the enforcement team.

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FLOODING: LESSONS LEARNT AND PREPAREDNESS (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 2 MB

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FORWARD PROGRAMME 2018/19 (FOR INFORMATION) pdf icon PDF 106 KB

    To review the forward programme 2018/19, indicating any further preferences for inclusion.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Gregory Yeoman, Partnership Committee Officer

     

    Petitions, Public Questions, Statements: None

     

    Member Discussion – key points:

     

    The Chairman and Borough leader agreed to talk after the meeting about the priority topics that the Borough would like to see on future agendas.

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DATE OF NEXT MEETING