Agenda and decisions

Runnymede Joint Committee
Monday, 17 June 2019 7.00 pm

Venue: The Council Chamber, Civic Centre, Station Road, Addlestone KT15 2AH

Contact: Carys Walker  Partnership Committee Officer

Items
No. Item

1.

APOLOGIES FOR ABSENCE

2.

MINUTES FROM PREVIOUS MEETING pdf icon PDF 93 KB

3.

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i) Any disclosable pecuniary interests and / or

    (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting.

    NOTES:

    · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).

    · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

4.

DECISION TRACKER pdf icon PDF 86 KB

5.

PETITIONS AND PETITION RESPONSES

    To receive any petitions in accordance with Standing Order 14.1. Notice must be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s or Runnymede Borough Council’s e-petitions website as long as the minimum number of signatures has been reached 14 days before the meeting.

     

6.

WRITTEN MEMBER QUESTIONS

7.

WRITTEN PUBLIC QUESTIONS

    To answer any questions from residents or businesses within Runnymede borough area in accordance with Standing Order 14.2. Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.

     

    This item concludes the public participation part of the meeting.

8.

MEMBERSHIP OF TASK GROUPS AND EXTERNAL GROUPS [FOR DECISION] pdf icon PDF 107 KB

    The Committee is asked to decide on the membership of their task groups and to agree their representatives on external groups outside of the Committee.

    Additional documents:

    Decision:

    The Joint Committee (Runnymede) agreed:

     

    (i)            To defer this report until the September meeting following further feedback and development of what external groups and the Joint Committee might achieve.

     

    Reasons:  

     

    (i)    The Committee felt that the function of Task Groups need to be evaluated to ensure they were fully effective.

     

    (ii)   Both councils are currently focussing on improving their partnership working and it was felt that this might have an impact on whether Task Groups were needed.

     

     

     

     

     

9.

JOINT COMMITTEE COMMUNITY SAFETY FUNDING [FOR DECISION] pdf icon PDF 120 KB

    The Joint Committee is asked to agree the process for the allocation of £3,000 of Community Safety Funding this year and to note how residents benefitted from the projects funded last year

    Decision:

    The Joint Committee (Runnymede) agreed that

     

    (i)    The Committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Partnership Team, on behalf of the Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at section 3 of this report.

    (ii)  Authority be delegated to the Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the joint committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

    (iii)The committee will receive updates on the project(s) that are funded, the outcomes and the impact it has achieved.

    The Joint Committee (Runnymede) noted

     

    (iv)The update on the projects funding by the committee’s funding in 2018/19 set out in section 2.

     

    Reasons

     

    (i)    The report sets out a process for allocating the committee’s delegated community

    safety budget of £3,000 to local organisations.

     

    (ii)   As part of the process, updates are given to the Committee on projects that have been supported.

     

10.

HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 112 KB

11.

FORWARD PROGRAMME 2019/20 pdf icon PDF 68 KB

12.

DATE OF NEXT MEETING