Agenda, decisions and draft minutes

Runnymede Joint Committee - Monday, 29 March 2021 2.00 pm

Venue: Virtual meeting

Contact: Carys Walker  Partnership Committee Officer

Media

Items
No. Item

47/19

APOLOGIES FOR ABSENCE

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    To receive any apologies for absence.

     

    Additional documents:

    Minutes:

    Apologies were received from Cllr David Anderson Bassey.

48/19

MINUTES FROM PREVIOUS MEETING pdf icon PDF 200 KB

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    To approve the Minutes of the previous meeting on 9 March, 2020 as a correct record.

    Additional documents:

    Minutes:

    The minutes of the meeting of 9 March 2020 were approved as an accurate record.

49/19

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i) Any disclosable pecuniary interests and / or

    (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting.

    NOTES:

    · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).

    · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Additional documents:

    Minutes:

    No declarations of interest were received.

50/19

DECISION TRACKER pdf icon PDF 209 KB

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    To review any outstanding decisions and actions from the Joint Committee.

    Additional documents:

    Minutes:

    No questions were raised in relation to the decision tracker.

51/19

PETITIONS AND PETITION RESPONSES

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    To receive any petitions in accordance with Standing Order 14.1. Notice must be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s or Runnymede Borough Council’s e-petitions website as long as the minimum number of signatures has been reached 14 days before the meeting.

    Additional documents:

    Minutes:

    No petitions were heard at this meeting.

52/19

WRITTEN MEMBER QUESTIONS

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    To receive any written questions from members under Standing Order 13. The deadline for members’ questions is 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    No member questions were heard at this meeting.

53/19

WRITTEN PUBLIC QUESTIONS

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    To answer any questions from residents or businesses within Runnymede borough area in accordance with Standing Order 14.2. Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    No written questions were put in this meeting.

54/19

HIGHWAYS UPDATE (FOR DECISION) pdf icon PDF 262 KB

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    To receive an update from the Highways Area Team Manager.

    Additional documents:

    Decision:

    The Runnymede Joint Committee:

     

    (i)       Noted the progress with schemes and revenue funded works for the 2020/21 financial year.

    (ii)     Noted the budgetary position.

    (iii)    Noted that a further Highways Update will be brought to the next meeting of this Committee.

    (iv)    Agreed the proposed capital ITS works programme for 2021/22.

    (v)     Agreed that authority is delegated to the Area Highways Manager to allocate the £100,000 capital maintenance budget to support the implementation of the capital maintenance programme for 2021/22.

    (vi)    Authorised the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chairman, Vice Chairman, and Divisional Members where necessary.

     

     

    Reasons

     

    The Area Highways Manager needs the authorisation of the Joint Committee in order to implement work on the 2021/22 programme.

     

     

    Minutes:

    The Area Highways Manager (AHM) presented his report which was to make recommendations about the allocation of budget for 2021/22. He opened the item by stating that the report and recommendations had been discussed at length, at an informal meeting where members had been able to give their input into the proposals. He was happy therefore to move forward on the basis that everyone in attendance had read the report and was happy with the content.

    He invited questions from the Committee to offer clarification on any aspect of the report but no questions were put.

     

    The Chairman confirmed with the AHM that he now had everything he needed to progress the works as presented in the report.

     

    No further questions or comments were put by the Committee in this item.

     

    The Runnymede Joint Committee:

     

    (i)       Noted the progress with schemes and revenue funded works for the 2020/21 financial year.

    (ii)     Noted the budgetary position.

    (iii)    Noted that a further Highways Update will be brought to the next meeting of this Committee.

    (iv)    Agreed the proposed capital ITS works programme for 2021/22.

    (v)     Agreed that authority is delegated to the Area Highways Manager to allocate the £100,000 capital maintenance budget to support the implementation of the capital maintenance programme for 2021/22.

    (vi)    Authorised the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chairman, Vice Chairman, and Divisional Members where necessary.

     

     

    Reasons

     

    The Area Highways Manager needs the authorisation of the Joint Committee in order to implement work on the 2021/22 programme.

     

     

55/19

FORWARD PROGRAMME pdf icon PDF 18 KB

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    To review the forward programme, indicating any further preferences for inclusion.

    Additional documents:

    Minutes:

    The Forward Programme was perused by the Committee members and no further questions were put.

56/19

DATE OF NEXT MEETING

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    To be held on 7 July, 2021. Time and format of the meeting to be confirmed.

    Additional documents:

    Minutes:

    The date of the next meeting was confirmed at 7 July although the time and format of the meeting will be confirmed at a later date.