Agenda and decisions

Guildford Joint Committee
Wednesday, 12 December 2018 7.00 pm

Venue: Council Chamber, Guildford Borough Council, Millmead House, Millmead, Guildford GU2 4BB

Contact: Joanna Long  Partnership Committee Officer

Link: View the webcast

Items
No. Item

1.

APOLOGIES FOR ABSENCES

2.

MINUTES FROM PREVIOUS MEETING

3.

DECISION TRACKER [FOR INFORMATION] pdf icon PDF 93 KB

4.

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i) Any disclosable pecuniary interests and / or

    (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

5.

CHAIRMAN'S ANNOUNCEMENTS

6.

PETITION RESPONSE pdf icon PDF 88 KB

7.

PETITIONS pdf icon PDF 80 KB

    To receive any petitions in accordance with Standing Order 65. An officer response will be provided to each petition.

     

    Two petitions have been received:

     

    The first petition is from Mr Kibble requesting the installation of ‘Double Yellow Lines’, around the junction of Spoil Lane and Manor Road, into Spoil Lane and The Gardens, Tongham

     

    The second petition is from Mr Mark Payne ‘Deathly Junction’, requesting that the junction between the A3 and Beechcroft Drive be removed and a safe alternative access be provided

    Additional documents:

8.

PUBLIC QUESTIONS pdf icon PDF 83 KB

    To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66.

     

    Two public questions have been received.  The first public question is from Joanna McGowan:

     

    How are GBC and SCC planning to ensure that mobility and accessibility issues are first and foremost when planning new and redevelopments in Guildford town centre?

     

     

    The second public question is from Doug Scott:

     

    My question is with regard to the failure of Utility Companies to re-instate the Setts, following digging up the Guildford High Street.

     

    What is being done to ensure that the non-standard Setts outside Clarks Shoe shop, are replaced by Setts of the matching size, colour and texture, as specified?

     

    What is being done to ensure that the Tarmac is removed from outside NEOM Organics and the Setts replaced?

     

    The Setts are valuable and extremely difficult to replace. What is being done to ensure that, in future, Setts are reused and the High Street repaired to the Surrey Highways standard, as required by the New Roads and Street Works Act 1991?

     

    Additional documents:

9.

MEMBER QUESTIONS

10.

NATIONAL AIR QUALITY PLAN - APPROVAL OF OUTLINE BUSINESS CASE (A331) (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 144 KB

    The report seeks approval of the Outline Business Case to implement measures to improve air quality on the A331 (Blackwater Valley Relief Road) and comply with the accompanying Ministerial Direction and the preferred option of a 50mph speed limit from 70mph on a section of the A331 shown in Appendix 2 of the report.

     

    The Blackwater Valley partnership of Guildford Borough Council, Surrey Heath Borough Council, Rushmoor Borough Council, Surrey County Council and Hampshire County Council have jointly prepared the Outline Business Case as they all have an interest in the A331. 

     

    Annex 1 of the report will follow with the supplementary agenda.

    Additional documents:

    Decision:

    The Guildford Joint Committee agreed that:

     

    (i)    The Committee endorses the Outline Business Case to date as shown in Appendix 1 and the preferred option of a 50mph speed limit from 70mph on a section of the A331 shown in Appendix 2.

     

    (ii)  Delegate authority to The Director of Community Services, Guildford Borough Council in consultation with the Lead Councillor for Licensing, Environmental Health and Protection and Community Safety (Guildford Borough Council) and the Cabinet Member for Environment and Transport (Surrey County Council) to make any minor amendments and submit the Outline Business Case to the Joint Air Quality Unit by the 31 December 2018.

     

    (iii)Delegate authority to The Director of Community Services, Guildford Borough Council in consultation with the Lead Councillor for Licensing, Environmental Health and Protection and Community Safety (Guildford Borough Council) and the Cabinet Member for Environment and Transport (Surrey County Council) to make any minor amendments to and submit the Full Business Case to the Joint Air Quality Unit.

     

    Reasons:

     

    The UK National Plan for tackling roadside nitrogen dioxide concentrations (2017) named Guildford Borough Council along with Rushmoor Borough Council and Surrey Heath Borough Council as needing to undertake a Feasibility Study to explore measures to achieve compliance with the EU limit values for nitrogen dioxide along part of the A331 (Blackwater Valley Road) in the shortest possible time.  The requirement for the Feasibility Study was specified in a Ministerial Direction.

     

    The recommendations help ensure that Guildford Borough Council complies with the Ministerial Direction.  Firstly, by complying with guidance issued by the Joint Air Quality Unit that states the Feasibility Study should be approved by the Local Authority and secondly by delegations to ensure the Feasibility Study is submitted by the specified deadlines.

     

11.

ON-STREET PARKING BUSINESS PLAN 2019-2020 (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 133 KB

     

    This report presents the Parking Annual Report 2017-18 for Guildford and makes a number of recommendations to the Joint Committee in respect of on-street parking and the use of the surplus generated from this service.

    Additional documents:

    Decision:

    The Guildford Joint Committee agreed to:

     

    (i)    Note the contents of Annexe 1, the Parking Annual Report for 2017-18 and the current and planned work associated with on street parking in section 1.

     

    (ii)  Agree to increase the charge that applies to the 30-minute maximum stay Pay and Display only, and 30-minute maximum stay Pay and Display dual-use bays by 20 pence per half-hour, from 80 pence per half-hour to £1 per half-hour

     

    (iii) Agree that the staffing provision at three of the Park & Ride sites (Artington, Merrow and Onslow) be changed from a static operating model to a mobile provision focusing on locking, unlocking and cleaning

     

    Reasons:

     

    (i)            To maintain the differential between convenient on street parking and off street parking to support the “drive to not through” strategy and

     

    (ii)           To reduce the operating costs of the park and ride service.

     

12.

UPDATE & OVERVIEW OF LEP FUNDED TRANSPORT SCHEMES IN GUILDFORD (EXECUTIVE FUNCTION) pdf icon PDF 1 MB

    The purpose of this paper is to brief members and the public on the current schemes which Surrey’s Transport Policy Team are overseeing in Guildford Borough in their role as Project Managers for LEP funded schemes.

     

    In total there are currently eight schemes which have funding from the LEP and one which is awaiting confirmation of funding.  These total nearly £33m in value with approximately £19m coming from the LEP and match funding coming from Guildford BC, Surrey CC and various other sources.

13.

HIGHWAYS UPDATE (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 138 KB

    This report provides an update on the 2018/19 programme of highway improvement and maintenance works funded by this committee, an update on other centrally funded projects being promoted in the local area, as well as details of the budgets allocated to the committee in 2018/19.

    Additional documents:

    Decision:

    The Guildford Joint Committee resolved to:

     

    (i)    To formally approve the Committee revised running list of Local Transport Plan schemes attached at Annex 1.

     

    (ii)  To note the committee approved list of capital and revenue works, together with the progress being made during this fiscal year, as identified in Annex 2.

     

    (iii)To show initial support for the introduction of bus lane enforcement cameras in Guildford, which will be subject to further detailed studies and area specific agreements.

     

     

    Reasons:

     

    (i)            To enable progression of works orders and expenditure of the Committee budget.

     

    (ii)           In order to reduce bus delays and improve bus lane discipline. 

     

14.

FORWARD PLAN (FOR INFORMATION) pdf icon PDF 52 KB