Agenda and decisions

Guildford Joint Committee
Wednesday, 3 July 2019 7.00 pm

Venue: Council Chamber, Guildford Borough Council, Millmead House, Millmead, Guildford GU2 4BB

Contact: Gregory Yeoman  Partnership Committee Officer

Link: Click here for webcast (available for six months from date of meeting)

Items
No. Item

1.

APOLOGIES FOR ABSENCE

2.

MINUTES FROM PREVIOUS MEETING pdf icon PDF 98 KB

3.

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i) Any disclosable pecuniary interests and / or

    (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

4.

CHAIRMAN'S ANNOUNCEMENTS

5.

PETITIONS AND PETITION RESPONSES pdf icon PDF 3 MB

    To receive any petitions in accordance with Standing Order 14.1. Notice should be given in writing or by email to the Partnership Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    The response to a petition presented at the March 2019 meeting is provided. Four new petitions have been received and officer responses are provided.

     

    Petition 1 – Safety outside St Lawrence primary School, Effingam. Lead petitioner Claire Jones. 216 signatures.

     

    Petition 2 – Request for installation of a controlled crossing outside Send primary school. Lead petitioner Richard Knotek. 368 signatures.

     

    Petition 3 – Installation of double yellow lines on Boxgrove Lane. Lead petitioner Derek Payne. 35 signatures.

     

    Petition 4 – Reinstatement of bus service no.3 in Tongham. Lead petitioner Mrs Kerbey. 149 signatures.

     

    Petition 5 – Declaration of a climate emergency and addressing related environmental concerns. Lead petitioner Petra Todd. 342 signatures.

    Additional documents:

6.

MEMBER WRITTEN QUESTIONS

7.

PUBLIC WRITTEN QUESTIONS pdf icon PDF 98 KB

    To receive any questions from residents or businesses within the Guildford Borough area in accordance with Standing Order 14.2. Notice should be given in writing or by email to the Community Partnership and Committee Officer by midday four working days before the meeting.

8.

DECISION TRACKER [FOR INFORMATION] pdf icon PDF 106 KB

9.

GUILDFORD TOWN CENTRE PUBLIC REALM (EXECUTIVE FUNCTION - FOR DECISION) pdf icon PDF 1 MB

    Delivery of the second phase of the public realm enhancements across Guildford Town Centre.

    Decision:

    The Guildford Joint Committee:

     

    i.                 Agreed the following principles for delivering the Guildford Public Realm Scheme:

    a)  Chapel Street: accessibility improved from the junction with the High Street; create a more pedestrian-dominant area; enhance access restriction for vehicles to promote greater use of the carriageway.

    b)   Swan Lane: to upgrade the pedestrianised carriageway with materials is in keeping with the town centre’s heritage.

    c)     Castle Street: to introduce better traffic measures to address traffic management issues and provide an improved pedestrian link to the castle grounds.

    d)     Town centre Pedestrian Safety: Ensure existing vehicular control barriers and applied ‘safety by design’ measures are appropriate for the High street and adjoining streets.

     

    ii.               Agreed that decisions regarding details of the scheme are delegated to Area Highways manager in consultation with the Chairman and Vice Chairman of the Committee and Local Councillors

     

    iii.              Delegated Authority to the Area Highways Manager to take necessary steps to implement the scheme and advertise any formal orders needed to create the changes agreed. Should any objections be received to proposed orders, delegate determination of those objections to the Area Highways Manager in consultation with the Chairman and Vice-Chairman of the Committee.

    iv.              Agreed that SCC work in partnership with GBC on this project in delivery of the scheme providing in-kind support as required.

    v.               Supported the County Council and Guildford Borough Council entering into a formal agreement for the future maintenance and operation of the roads referred to in recommendation (iand to include the High Street and Tunsgate.

     

    Reasons for recommendations

    To request authority to create a scheme to enhance Guildford streetscape and to delegate the details to ensure that the scheme can be delivered in the tight timescales set out.

10.

GUILDFORD MAJOR TRANSPORT SCHEMES UPDATE (EXECUTIVE FUNCTION - FOR DECISION) pdf icon PDF 125 KB

    An update on the programme and delivery of the schemes within the Guildford Town Centre Transport Package major project during the upcoming quarter of 2019/20.

    Additional documents:

    Decision:

    The Guildford Joint Committee:

     

    (i)     Noted the updates on ongoing capital works that are planned and in delivery as part of the Town Centre Transport Package.

    (ii)   Agreed the advertisement of the necessary Experimental Traffic Regulation Order to implement the trial one-way closure scheme along Walnut Tree Close and that any representations be reviewed by the Transport Strategy Project Manager and Area Highway Manager in consultation with the Divisional Member (paragraph 2.5 refers).

     

    Reasons for recommendations

    The committee is asked to agree the recommendations to enable the progression of the major transport scheme works as per the business case that was approved and funded by the EM3 Local Enterprise Partnership.

11.

COMPTON AIR QUALITY MANAGEMENT AREA - ACTION PLAN (EXECUTIVE FUNCTION - FOR DECISION) pdf icon PDF 133 KB

12.

SHALFORD AIR QUALITY MANAGEMENT AREA (EXECUTIVE FUNCTION - FOR DECISION) pdf icon PDF 992 KB

13.

HIGHWAYS UPDATE (EXECUTIVE FUNCTION - FOR DECISION) pdf icon PDF 1 MB

14.

REPRESENTATION ON TASK GROUPS AND EXTERNAL BODIES (EXECUTIVE FUNCTION - FOR DECISION) pdf icon PDF 112 KB

15.

JOINT COMMITTEE COMMUNITY SAFETY FUNDING (EXECUTIVE FUNCTION - FOR DECISION) pdf icon PDF 112 KB

    The joint committee has a delegated budget of £3,000 for community safety projects in 2019/20. This report sets out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents.

    Decision:

    The Joint Committee (Guildford) agreed that:

     

    (i)          The committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Partnership Team, on behalf of the joint committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 3.3 of this report.

    (ii)        Authority be delegated to the Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the joint committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

    (iii)       The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

    The Joint Committee (Guildford) noted:

     

    (i)               The update from the Eagle Radio Campaign Joint Project regarding the use of funds in 2018/19 – see para 2.4 to 2.9 of this report.

     

    Reasons for recommendations

    The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations to achieve the recommendations outlined above.

     

    There is also an update (para 2.4 to 2.9) on how last year’s funding was used in order to provide visibility and promote accountability within the Community Safety Partnership.

     

16.

FORWARD PLAN (FOR INFORMATION) pdf icon PDF 78 KB

17.

DATE OF NEXT MEETING