Agenda and decisions

Guildford Joint Committee
Wednesday, 18 March 2020 7.00 pm

Venue: Remote meeting - Decisions where required were taken in accordance with the Remote Meetings Protocol which was approved by the Council on 17 March 2020 (minute 18/20a).

Contact: Gregory Yeoman  Partnership Committee Officer

Items
No. Item

1.

APOLOGIES FOR ABSENCE

2.

MINUTES FROM PREVIOUS MEETING pdf icon PDF 103 KB

3.

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i) Any disclosable pecuniary interests and / or

    (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

4.

CHAIRMAN'S ANNOUNCEMENTS

5.

PETITIONS AND PETITION RESPONSES pdf icon PDF 94 KB

6.

WRITTEN PUBLIC QUESTIONS

7.

WRITTEN MEMBER QUESTIONS

8.

GUILDFORD ON-STREET PARKING REVIEW (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 137 KB

9.

SCC-LED LEP-FUNDED PROJECTS (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 182 KB

    An update on the programme and delivery of the Surrey County Council-led Highway and Transport EM3 Local Enterprise Partnership (LEP) funded major projects.

    Additional documents:

    Decision:

    Decision taken under delegation by virtue of:

    Scheme of Delegation Part 3 – Specific Delegation to Officers EAI16

     

    Summary

    The purpose of this paper is to provide an update on the programme and delivery of the Surrey-led Highway and Transport EM3 Local Enterprise Partnership (LEP) funded Guildford Quality Bus Corridor (QBC) major project and the Town Centre Transport Package (TCTP). Online report: Item 9 https://mycouncil.surreycc.gov.uk/ieListDocuments.aspx?CId=751&MId=7103&Ver=4

    Decision made:

     

    It was AGREED that the:

    1.    Area Highway Manager and Transport Strategy Project Manager be authorised, in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures including the relevant advertisement of notices and traffic regulation orders (for the specific sites that require it), to deliver the Bus Stop Civil works to provide accessibility improvements around Guildford.

    2.    Updates provided for the Surrey County Council (SCC)-led Local Enterprise Partnership (LEP) funded Quality Bus Corridor (QBC), the Town Centre Transport Package (TCTP) and the Guildford Local Transport Strategy (LTS) be noted.

     

    Reasons for Decision:

    The purpose of this report is to provide sufficient information to enable the Joint Committee to agree the advertisement of the necessary statutory traffic regulation orders, notices and notifications which are required to deliver the Quality Bus Corridor pinch-point and bus stop improvement accessibility schemes. This will enable the progression of the major transport scheme works as per the business case that was approved and funded by the EM3 Local Enterprise Partnership. The Local Growth Funding (LGF) is time-limited until 31st March 2021. Any delays to approvals, processes and scheme deliverables may mean the agreed outputs cannot be funded or delivered as part of the QBC project. Updates are provided on the Town Centre Transport Package (TCTP) and Guildford Local Transport Strategy, and members were briefed at the recent Infrastructure Delivery Transport Working Group.

     

    Decision taken by:                  Richard Bolton / Stacey Capewell

    Decision taken on:                  2 April 2020

    To be implemented on:           7 April 2020

     

    Alternative options considered

    Delegated authority was requested for the associated statutory advertisement of the traffic regulation orders and notices for the pinch-point schemes along Epsom Road and the Bus Stop Improvements as noted in the report. This was to progress the QBC Project within the time funding limit.

     

    Officers will revert to the Chairman, Vice Chairman and Divisional Member, or indeed the Committee as appropriate, whenever preferred options need to be identified if further authorisation is required. The Chairman, Vice Chairman and Divisional Member will be kept updated on the relevant consultations if and when delegated decisions are required.

     

    The Unlocking Guildford package has been agreed with the EM3 LEP and by Joint Committee; the funding has been set aside for the schemes and project elements as explained above and funding is available until March 2021.

     

    Summary of any financial implications

    The schemes within the Guildford QBC Project are fully funded as per the business case submitted to the EM3 LEP and form part of an agreed capital programme. Non-delivery of any scheme within the agreed Projects/work streams  ...  view the full decision text for item 9.

10.

GBC-LED LEP-FUNDED PROJECTS UPDATE (FOR INFORMATION) pdf icon PDF 104 KB

11.

SUSTAINABLE MOVEMENT CORRIDOR WORKS, GILL AVENUE TO GUILDFORD PARK ROAD, GUILDFORD (EXECUTIVE FUNCTION) pdf icon PDF 116 KB

    An update on works to create a Sustainable Movement Corridor in Guildford between Gill Avenue and Guildford Park Road.

    Additional documents:

    Decision:

    Decision taken under delegation by virtue of:

    Scheme of Delegation Part 3 – Specific Delegation to Officers EAI16

     

    Summary

    Guildford Borough Council has secured Enterprise M3 Local Economic Partnership funding towards the creation of a Sustainable Movement Corridor in Guildford between Gill Avenue and Guildford Park Road. As part of the improvements, Traffic Regulation Orders for Phase 2b on Guildford Park Road are required. Online report: Item 11 https://mycouncil.surreycc.gov.uk/ieListDocuments.aspx?CId=751&MId=7103&Ver=4

     

    Decision made:

     

    It was AGREED that in respect to the Phase 2b works (Waiting Restrictions):

    1.       Authority is delegated to the Transport Development Planning Team to finalise and confirm a Traffic Regulation Order (TRO) the effects of which will be to allow the alteration and creation of waiting restrictions along Guildford Park Road to support the proposed scheme based on the outcomes of the detailed design work which is currently being undertaken, in consultation with the Chairman, Vice Chairman and the Local Division Members.

    2.       Authority is delegated to the Transport Development Planning Team to advertise in accordance with the Road Traffic Regulation Act 1984, the effects of which will be to allow the alteration and creation of waiting restrictions along Guildford Park Road to support the proposed scheme

    3.       Any objections to the TRO should be considered and resolved by the Chairman, Vice-Chairman and the Local Divisional Member in consultation with the Transport Development Planning Team Leader (West), and that this issue only be returned to Committee if any objections prove insurmountable.

    4.       The Order be made once any objections have been considered and resolved.

     

    It was AGREED that in respect of the Phase 2b Works (Taxi rank Removal)

    5.       A local authority can adopt areas on streets or private land as taxi ranks for either continual or part-time use under section 63 of the Local Government (Miscellaneous Provisions) Act 1976.  The statutory process provides that the local authority must obtain the permission of the Highways Authority, give notice to the Police, publish a public advertisement in a local paper and consider any objections or representations received within 28 days of publication before a rank is appointed.  The Council’s Executive has the authority to appoint a rank after the necessary approvals and consultation. Section 63(5) of the Act states that the power to appoint ranks includes the power to revoke such appointment and requires the same statutory process to be followed.

    6.       Highways Authority approval is provided for the removal of the of the current taxi rank on Guildford Park Road, outside Guildford Station.

    7.       Any objections and consultations be dealt with through the local authority process outlined in (1) above.

     

    Reasons for Decision:

    Recommendations (1) to (4) are made to revise the parking restrictions for the proposals. These will include changing the parking restrictions on the corner by the shops, which will mean the loss of some residents parking bays. The bus stop locations are also being more conveniently located for passengers. Recommendations (v) to (vii) are made to remove the current taxi ranks for the proposals.  ...  view the full decision text for item 11.

12.

BUS-LANE ENFORCEMENT UPDATE (FOR INFORMATION)

13.

HIGHWAYS UPDATE (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 150 KB

    Updates on the 2019/20 programme of highway works funded by this committee, and other centrally funded projects being promoted in the local area, with details of expenditure on the budgets allocated to the committee in 2019/20.

    Additional documents:

    Decision:

    Decision taken under delegation by virtue of:

    Scheme of Delegation Part 3 – Specific Delegation to Officers EAI16

     

    Summary

    This report provides an update on the 2019/20 programme of highway works funded by this committee, an update on other centrally funded projects being promoted in the local area, as well as details of expenditure on the budgets allocated to the committee in 2019/20. In addition it details the committee devolved allocation for 2020/21 and how it is proposed to be allocated. Online report: Item 13 https://mycouncil.surreycc.gov.uk/ieListDocuments.aspx?CId=751&MId=7103&Ver=4

     

    Decision made:

     

    It was AGREED that:

    1.       The committee approved allocations and works progressed during 2019/20 be noted.

    2.       The recommendations in paragraphs 2.1.7 – 2.1.14 for utilising available highways funding for 2020/21 be approved

    3.       The current national speed limit in The Avenue, Compton be reduced to a 30mph speed limit.

    4.       The Area Highways Manager be delegated the authority to resolve any problems encountered to facilitate scheme delivery throughout the year, in consultation with the Chairman, Vice Chairman and Divisional Member.

     

    Reasons for Decision:

    The Committee was asked to agree the recommendations so that the schemes could be delivered in the 2020/21 financial year.

     

    Decision taken by:                  Frank Apicella, Area Highways Manager

    Decision taken on:                  2 April 2020

    To be implemented on:           7 April 2020

     

    Alternative options considered

    The Committee’s Infrastructure Task Group considered a range of schemes that could have been funded through the committee’s funding. These were assessed against a scoring criteria. The Task Group proposed the schemes to the committee through the officer report.

     

    Summary of any financial implications

    The schemes proposed are within the financial budget for this committee.

     

    Declarations of conflicts of interest

    None

     

    Consultation/Process Followed

            The Infrastructure Task Group (of members of the Joint Committee) considered all the schemes to be proposed through the officer report (link above).

            The Joint Committee considered the recommendations at its informal meeting in January 2020

            The Joint Committee members were further consulted through a virtual meeting (email circulation) in the preparation for the decision, following the cancellation of the scheduled meeting.

     

    Background Documents

     

    Highways Update Report

    https://mycouncil.surreycc.gov.uk/documents/s66686/Item%2013%20Highways%20update.pdf

     

    Highways Update Report – Annex 1

    https://mycouncil.surreycc.gov.uk/documents/s66687/Item%2013%20Highways%20update%20Annex%201.pdf

     

    Highways Update Report – Annex 2

    https://mycouncil.surreycc.gov.uk/documents/s66688/Item%2013%20Highways%20update%20Annex%202.pdf  

14.

CABINET MEMBER FOR HIGHWAYS STATEMENT TO CABINET (FOR INFORMATION) pdf icon PDF 113 KB

15.

DECISION TRACKER [FOR INFORMATION] pdf icon PDF 105 KB

16.

FORWARD PLAN pdf icon PDF 74 KB

17.

DATE OF NEXT MEETING