Agenda and draft minutes

Resources and Performance Select Committee - Wednesday, 15 May 2024 10.00 am

Venue: Council Chamber, Woodhatch Place, Reigate

Contact: Julie Armstrong, Scrutiny Officer

Media

Items
No.	Item
10/24	APOLOGIES FOR ABSENCE AND SUBSTITUTIONS Share this item Purpose of the item: To receive any apologies for absence and substitutions. Additional documents: Webcast for 10/24 Minutes: None received.
11/24	MINUTES OF THE PREVIOUS MEETINGS: 12 MARCH 2024 PDF 210 KB Share this item Purpose of the item: To agree the minutes of the Resources and Performance Select Committee held on 12 March 2024 as a true and accurate record of proceedings. Additional documents: Webcast for 11/24 Minutes: The minutes of the Resources and Performance Select Committee held on 12 March 2024 were formally agreed as a true and accurate record of the meeting.
12/24	DECLARATIONS OF INTEREST Share this item Purpose of the item: All Members present are required to declare, at this point in the meeting or as soon as possible thereafter: I. Any disclosable pecuniary interests and/or II. Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting. NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner). · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: Webcast for 12/24 Minutes: None received.
13/24	QUESTIONS AND PETITIONS Share this item Purpose of the item: To receive any questions or petitions. NOTES: 1. The deadline for Members’ questions is 12:00pm four working days before the meeting (9 May 2024). 2. The deadline for public questions is seven days before the meeting (8 May 2024). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received. Additional documents: Webcast for 13/24 Minutes: No questions or petitions received.
14/24	CORPORATE HEALTH AND SAFETY PDF 561 KB Share this item Purpose of the item: To provide an update on the progress made implementing the actions from the Orbis internal audit report published in October 2023 on Health and Safety Governance Arrangements. To provide an update on the improvements made to comply with the Health and Safety Executive (HSE) Improvement Notice dated 11 April 2023. In addition, the report includes a review of health and safety performance across schools and care homes. Additional documents: Webcast for 14/24 Minutes: Witnesses: Kevin Deanus, Cabinet Member for Fire and Rescue, and Resillience Natalie Bramhall, Cabinet Member for Property, Waste and Infrastructure Shella Smith, Director for People & Change Glenn Woodhead, Assistant Director- Workplace & Facilities Lesley Graham, Head of Health and Safety Key points raised during the discussion: Audit Response The Chairman asked what involvement the Cabinet had in the Council’s Health and Safety Improvement Strategy. The Cabinet Member for Fire and Rescue, and Resilience explained that the leader of the Council had signed the Corporate Health and Safety And Wellbeing Policy, which was reviewed annually and there was good engagement with himself as the portfolio holder. There were quarterly reviews on health and safety performance and the Cabinet Member had a monthly review and portfolio reviews with the Leader of the Council, where performance and risks were discussed. An update on health and safety had gone to a meeting of the informal Cabinet in January 2024, which included progress on the actions from the internal audit. Once the Health and Safety and Wellbeing Strategy and Action Plan was developed, it would be shared with the formal Cabinet. Each portfolio lead within the Cabinet had a nominated individual as the health and safety lead. The Cabinet Member for Property, Waste and Infrastructure joined the meeting at 10.06am The Head of Health and Safety added that one of the actions from Internal Audit report was a member’s briefing, which resulted in the named health and safety leads being supplied to all the portfolio holders. A Member asked how effective the Corporate Health and Safety Key Performance Indicators (KPIs) and its reporting system was. The Head of Health and Safety explained that new KPIs expanded on previous KPIs and provided a more detailed level of reporting and trend data, which easily identified areas for improvement. The KPIs were first recorded in the organisational effective report in March 2024 which showed a decline in the completion rates of accident incident reviews and the mandatory health and safety training. There was therefore a bigger focus from the health and safety leads within their directorates to ensure that report and improvement rates improved. The quarterly KPIs were taken to the Central Joint Health, Safety and Wellbeing Committee (CJHSWC), chaired by a member of the Corporate Leadership Team (CLT). Actions were taken back from service and health and safety leads to ensure directorates helped to support improvements. These KPIs are therefore more reflective than before but would continue to be reviewed over the next 12 months. The Cabinet Member for Fire and Rescue, and Resilience explained that officers are measuring KPIs against the same quarters in previous years to gain an understanding of seasonal differences and trends. A Member asked for an explanation of the role and importance of the Chair of the CJHSWC and if the chair’s rotation among CLT members effected the continuity of expertise and clear accountability. The Head of Health and Safety explained that the chair was responsible for overseeing the committee meetings. The Chair ... view the full minutes text for item 14/24
15/24	PROGRESS UPDATE- DIGITAL BUSINESS AND INSIGHTS (DB&I) TASK GROUP PDF 118 KB Share this item Purpose of the item: To provide the committee with an update on the work of the Digital Business and Insights (DB&I) Task Group and to outline next steps. Additional documents: Webcast for 15/24 Minutes: Witnesses: Steven McCormick, Task Group Chairman Jake Chambers, Scrutiny Officer David Lewis, Cabinet Member of Finance and Resources Anna D’Alessandro, Director- Corporate, Finance & Commercial- S151 Officer Key points raised during the discussion: The Chairman noted the work of the Task Group Chairman and the work of the Scrutiny Officer on the DB&I Task Group. The Task Group Chairman stated that the draft report was nearly finished, and the updated timelines in the report would be delivered. The Committee Members noted the report.
16/24	PERFORMANCE MONITORING SESSION NOTES 18 MARCH 2024 PDF 167 KB Share this item Purpose of the item: To publish the notes of the Performance Monitoring Session conducted informally on 18 March 2024. Additional documents: Webcast for 16/24 Minutes: The Committee noted the Notes of the Performance Monitoring Session.
17/24	FORWARD WORK PROGRAMME AND RECOMMENDATION TRACKER PDF 154 KB Share this item Purpose of the item: For the Select Committee to review the attached Forward Work Programme and Recommendation Tracker, making suggestions for additions or amendments as appropriate. Additional documents: Recommendations and Action Tracker- May 2024 , item 17/24 PDF 275 KB Webcast for 17/24 Minutes: The Chairman asked for an update on when the EDI action plan would likely be delivered. The Committee noted the Actions and Recommendations Tracker and Forward Work Programme.
18/24	DATE OF THE NEXT MEETING Share this item The next meeting of the Resources and Performance Select Committee will be held on 18 July 2024 at 10:00am. Additional documents: Webcast for 18/24 Minutes: The next meeting will be held on Thursday, 18 July 2024