Agenda, decisions and minutes

Cabinet
Tuesday, 23 September 2014 2.00 pm

Venue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN

Contact: Anne Gowing  020 8541 9938 Email: anne.gowing@surreycc.gov.uk

Webcast: View the webcast

Items
No. Item

172/14

APOLOGIES FOR ABSENCE

173/14

MINUTES OF PREVIOUS MEETING: 22 July 2014

174/14

DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    Additional documents:

    Minutes:

    There were none.

175/14

PROCEDURAL MATTERS

175/14a

Members' Questions pdf icon PDF 24 KB

    (i)    The deadline for Member’s questions is 12pm four working days before the meeting (17 September 2014).

     

    Additional documents:

    Decision:

    One question was received from Hazel Watson. The question and response is attached as Appendix 1.

    Minutes:

    One question was received. The question and response is attached as Appendix 1.

     

    Mrs Watson asked a supplementary question, requesting clarity on what was meant by ‘higher speeds’ and ‘vast majority’. The Deputy Leader said there were many factors that affected the Superfast Broadband speed, including the number of users and the time of day and therefore, it was not possible to provide precise data.

176/14

Public Questions pdf icon PDF 18 KB

    The deadline for public questions is seven days before the meeting

    (16 September 2014).

     

    Additional documents:

    Decision:

    One question was received from Chris Botten, a member of the public. The question and response is attached as Appendix 2.

    Minutes:

    One question was received from a member of the public – Chris Botten, Chairman of East Surrey MENCAP. The question and response is attached as Appendix 2.

177/14

Petitions

178/14

Representations received on reports to be considered in private

179/14

REPORTS FROM SELECT COMMITTEES, TASK GROUPS, LOCAL COMMITTEES AND OTHER COMMITTEES OF THE COUNCIL pdf icon PDF 18 KB

    Two reports from the Children and Education Select Committee:

     

    ·         Developing the first University Technical College in Surrey

     

    ·         Creating opportunities for young people: Re-commissioning for 2015 – 2020

     

    One report from the Adult Social Care Select Committee:

     

    ·         Recruitment, Retention and Introduction to Workforce Strategy

    Additional documents:

    Decision:

    (i) Children and Education Select Committee in relation to (a) Developing the first University Technical College, and (b) Creating opportunities for young people: re-commissioning for 2015 - 2020

     

    The responses from the Cabinet Member for Schools and Learning are attached as Appendix 3 and 4 respectively.

     

     

    (ii) Adult Social Care Select Committee in relation to Recruitment, Retention and Introduction to Workforce Strategy

     

    The response from the Cabinet Member for Adult Social Care is attached as Appendix 5.

    Minutes:

    (i)         Children and Education Select Committee in relation to:

     

    (a)  Developing the first University Technical College in Surrey

    (b)  Creating Opportunities for Young People – re-commissioning for 2015 - 2020

     

    The responses from the Cabinet Member for Schools and Learning are attached as Appendix 3 and 4 respectively.

     

     

    (ii)      Adult Social Care Select Committee in relation to Recruitment, Retention and Introduction to Workforce Strategy

     

    The response from the Cabinet Member for Adult Social Care is attached as Appendix 5.

     

    The Chairman of Adult Social Care Select Committee thanked the Cabinet Member for Adult Social Care for his response. He also made the following points:

     

    (i)            Referring to the centralised recruitment process, he asked if the option to recruit locally, if appropriate, could be considered, and:

    (ii)           Requested assurance that, in order to alleviate concerns of clients and members of the public, that any overseas workers recruited would have a high standard of spoken English.

     

    The Cabinet Member for Adult Social Care said that he was already aware of the concerns of this select committee, that his key concern was the safeguarding of vulnerable adults and all staff recruited would undergo standard recruitment tests.

180/14

Finance and Budget Monitoring Report for August 2014 pdf icon PDF 32 KB

    The council takes a multiyear approach to its budget planning and monitoring, recognising that the two are inextricably linked. This report presents the council’s financial position at the end of August 2014.

     

    Please note that Annex 1 to this report will be circulated separately prior to the Cabinet meeting.

     

    [The decisions on this item can be called in by the Council Overview and Scrutiny Committee]

     

    Additional documents:

    Decision:

    1.      That the council forecasts a £2.4m overspent revenue position for 2014/15, as set out in Annex 1, paragraph 2 of the submitted report.

     

    2.      That Services forecast achieving £68.7m efficiencies and service reductions by year end, as set out in Annex 1, paragraph 53 of the submitted report.

     

    3.      That the council forecasts investing £205m through its capital programme in 2014/15, as set out in Annex 1, paragraph 58 of the submitted report.

     

    4.      That Services’ management actions to mitigate overspends, as set out throughout the submitted report, be noted.

    5.    That the following virements of further Government grants totalling £2.6m made for the following purposes, as set out in Annex 1, paragraph 19 of the submitted report, be approved:

    ·           SEND (special educational needs and disabilities) Implementation Grant (£0.805m to Schools & Learning)

    ·           KS2 (key stage 2)| Moderation and Phonics Funding (£0.034m to Schools & Learning)

    ·           Adoption Reform grant (£0.493m to Children’s Services)

    ·           Staying Put grant (£0.138m to Children’s Services)

    ·           Troubled Families Payment by Results grant (£0.462m to Strategic Services)

    ·           Troubled Families Co-ordinator grant (£0.102m to Strategic Services)

    ·           Troubled Families Co-ordinator attachment fees (£0.549m to Strategic Services)

     

    Reasons for Decisions:

     

    This report is presented to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval and action as necessary.

     

    [The decisions on this item can be called in by the Council Overview and Scrutiny Committee]

    Minutes:

    The Leader of the Council presented the budget monitoring report for period five 2014/15. This was the council’s financial position at the end of August 2014.

    He highlighted three specific points from the report: (i) Efficiencies, stating that the Council’s forecast, at the end of August was to deliver efficiencies of £68.7m by year end, (ii) the re-profiled Capital Programme planned investment of £780m for 2014-19, and (iii) that the end of year revenue forecast was for services to overspend by £2.4m. However, he believed that the Cabinet’s strong commitment to tight financial management, backed up by management action would result in a balanced budget or a small underspend by year end.

     

    Finally, he said that the report included recommendations for transferring Government grants into the Children, Schools and Families service to cover additional or extended responsibilities.

     

    Other Members of the Cabinet Team were invited to highlight the key points and issues from their portfolios, as set out in the Annex to the report.

     

    RESOLVED:

     

    1.      That the council forecasts a £2.4m overspent revenue position for 2014/15, as set out in Annex 1, paragraph 2 of the submitted report.

     

    2.      That Services forecast achieving £68.7m efficiencies and service reductions by year end, as set out in Annex 1, paragraph 53 of the submitted report.

     

    3.      That the council forecasts investing £205m through its capital programme in 2014/15, as set out in Annex 1, paragraph 58 of the submitted report.

     

    4.      That Services’ management actions to mitigate overspends, as set out throughout the submitted report, be noted.

    5.    That the following virements of further Government grants totalling £2.6m made for the following purposes, as set out in Annex 1, paragraph 19 of the submitted report, be approved:

    ·           SEND (special educational needs and disabilities) Implementation Grant (£0.805m to Schools & Learning)

    ·           KS2 (key stage 2)| Moderation and Phonics Funding (£0.034m to Schools & Learning)

    ·           Adoption Reform grant (£0.493m to Children’s Services)

    ·           Staying Put grant (£0.138m to Children’s Services)

    ·           Troubled Families Payment by Results grant (£0.462m to Strategic Services)

    ·           Troubled Families Co-ordinator grant (£0.102m to Strategic Services)

    ·           Troubled Families Co-ordinator attachment fees (£0.549m to Strategic Services)

     

    Reasons for Decisions:

     

    This report is presented to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval and action as necessary.

181/14

Surrey County Council Local Transport Review pdf icon PDF 76 KB

    The Local Transport Review embraces several aspects of public transport in Surrey: provision of financial support to local buses, concessionary fares available to passengers, and provision of community transport for people who cannot use conventional local bus services.

     

    There is a continuing need to seek ways of supporting and providing effective public transport while controlling costs and making efficiencies. The County Council’s Medium Term Financial Plan shows a need to make revenue savings over the next four years.

     

    This report outlines a process by which this could be achieved, and seeks authority for officers to conduct wide-ranging consultation during the period October 2014 to January 2015.

     

    [The decisions on this item can be called in by the Environment and Transport Select Committee]

     

    Additional documents:

    Decision:

    1.       That officers be authorised to carry out wide-ranging consultation on proposed changes to Local Transport with partners, stakeholders, and the wider public during the period October 2014 to January 2015.

     

    2.       At a further meeting in spring 2015, Cabinet consider a report incorporating an equality impact assessment and costed proposals for change which take into account views expressed in the consultation.

     

    Reasons for Decisions:

     

    The recommendations will provide a clear mandate for officers to undertake a wide-ranging consultation on the proposed changes. This will not only explore the response of the public and stakeholders, but may also generate new ideas for improving existing provision or creating new forms of community-based transport.

     

    The report back on the consultation will enable the Cabinet to take a fully informed decision on changes to Local Transport in Spring 2015.

     

    [The decisions on this item can be called in by the Environment and Transport Select Committee]

     

    Minutes:

    The Cabinet Member for Environment and Planning acknowledged the excellent work that the transport team had undertaken so far on the Local Transport Review and he thanked officers in advance for their future work in the forthcoming consultation.

     

    He said that the Local Transport Review had embraced several aspects of public transport in Surrey: provision of financial support to local buses, concessionary fares available to passengers, and provision of community transport for people who cannot use conventional local bus services. He also referred Cabinet to Annexe G of the submitted report which set out the outline proposals for consultation and engagement – these included input from the Environment and Transport Select Committee, Local Committees and Member Reference Groups.

     

    He said that he was looking for savings of approximately £2m and that the Review was an opportunity to make changes, in particular, to the Community Transport Schemes. However, he confirmed that he was not pre-determining the outcome and recommendations following the consultation period for the Local Transport Review.

     

    The Leader of the Council commented on the previous bus review in 2010 and said that he considered that had been one of the best reviews undertaken by the County Council. He hoped that those standards would feed through to this review. He also said that Surrey County Council’s had a generous scheme, with Surrey taxpayers subsidising approximately 50% of the 29 million bus journey each year and he hoped that residents would continue to use Surrey buses.

     

    RESOLVED:

     

    1.       That officers be authorised to carry out wide-ranging consultation on proposed changes to Local Transport with partners, stakeholders, and the wider public during the period October 2014 to January 2015.

     

    2.       At a further meeting in spring 2015, Cabinet consider a report incorporating an equality impact assessment and costed proposals for change which take into account views expressed in the consultation.

     

    Reasons for Decisions:

     

    The recommendations will provide a clear mandate for officers to undertake a wide-ranging consultation on the proposed changes. This will not only explore the response of the public and stakeholders, but may also generate new ideas for improving existing provision or creating new forms of community-based transport.

     

    The report back on the consultation will enable the Cabinet to take a fully informed decision on changes to Local Transport in Spring 2015.

182/14

Policy for adopting roads and streets as Highways maintainable at public expense pdf icon PDF 40 KB

    This report proposes changing the policy introduced in December 2010 for the adoption of roads and streets as highways maintainable at public expense.  It recommends that a revised policy be introduced from 1 October 2014 that allows and encourages a greater number of roads and streets to be adopted under Section 38 of the Highways Act 1980. This will assist the County in fulfilling its future statutory function as Sustainable Drainage Approval Body under its role as the Lead Local Flood Authority.  It also recommends delegating decisions on Section 38 adoptions to officers. 

     

    [The decisions on this item can be called in by the Environment and Transport Select Committee]

    Additional documents:

    Decision:

    (1)     That the policy for the adoption of roads and streets as highways maintainable at public expense for all new requests for Section 38 Agreements from 1 October 2014, as set out in Annex 1 of the submitted report, be approved.

     

    (2)     That the decisions on Section 38 Adoption and Instructions to enter into Section 38 Agreements be delegated, to the Group Manager Planning and Development and Transport Development Planning East and West Managers as set out in paragraph 11 of the submitted report, and that officers establish an advising process on these decisions to local committees and ask the Lead Manager Democratic Services to amend the Scheme of Delegation accordingly.

     

    Reasons for Decisions:

     

    The recommendations are being made for the following reasons:

    . 

    ·                There is the need to adopt a greater range of developments to facilitate our role as Lead Local Flood Authority, which requires the County to maintain surface water drainages systems that have been built in accordance with SUDS specification.

    ·                So that the County can better influence the form of newly created environments that will increasingly become a greater proportion of urban and suburban Surrey.

    [The decisions on this item can be called in by the Environment and Transport Select Committee]

     

     

    Minutes:

    The Cabinet Member for Highways, Transport and Flooding Recovery provided Cabinet with the background and reasons for changing the policy introduced in December 2010 for the adoption of roads and streets as highways maintainable at public expense.  He said that a revised policy should be introduced from 1 October 2014 so that it allowed and encouraged a greater number of roads and streets to be adopted under Section 38 of the Highways Act 1980 because this would assist the County in fulfilling its future statutory function as Sustainable Drainage Approval Body under its role as the Lead Local Flood Authority. The report also recommended delegating decisions on Section 38 adoptions to officers and this would be self-financing.

     

    Cabinet had a short discussion about the Sustainable Drainage Approval Body and Surrey County Council’s relationship with its District and Borough Planning Authorities concerning building regulations. They were reassured that the necessary checks and balances were in place.

     

    RESOLVED:

     

    (1)     That the policy for the adoption of roads and streets as highways maintainable at public expense for all new requests for Section 38 Agreements from 1 October 2014, as set out in Annex 1 of the submitted report, be approved.

     

    (2)     That the decisions on Section 38 Adoption and Instructions to enter into Section 38 Agreements be delegated, to the Group Manager Planning and Development and Transport Development Planning East and West Managers as set out in paragraph 11 of the submitted report, and that officers establish an advising process on these decisions to local committees and ask the Lead Manager Democratic Services to amend the Scheme of Delegation accordingly.

     

    Reasons for Decisions:

     

    The recommendations are being made for the following reasons:

    . 

    ·                There is the need to adopt a greater range of developments to facilitate our role as Lead Local Flood Authority, which requires the County to maintain surface water drainages systems that have been built in accordance with SUDS specification.

    ·                So that the County can better influence the form of newly created environments that will increasingly become a greater proportion of urban and suburban Surrey.

     

     

183/14

Highways Cold Weather Plan 2014/15 pdf icon PDF 89 KB

    The delivery of Winter Service is delivered in two distinct operations:

     

    1.       Pre-treatment of Routes and Advance Planning – this ensures that pre-defined route networks including carriageways, cycleways and areas of footway, are pre-treated according to their importance and the weather conditions, to inhibit the formation of ice and facilitate the removal of snow.

     

    2.       Management of Severe Snow Event – this ensures the service is prepared to manage a severe snow event, to reduce disruption and improve safety.

     

    In 2010 a joint officer and member Winter Task Group was formed to review the overall delivery of the winter service. The successes of the Task Group and the principles that it has developed inform annual winter reviews to deliver continuous improvement to the service.

     

    This report provides an overview of the performance of winter service last year and recommendations to further improve service and ongoing scrutiny.

     

    [The decisions on this item can be called in by the Environment and Transport Select Committee]

     

    Additional documents:

    Decision:

    1.         That the Highways Cold Weather Plan 2014/15, attached as Annex 1 to the submitted report, be approved for the forthcoming winter season.

     

    2.         That Cabinet respond to the Environment and Transport Select Committee Winter Performance Task Group recommendations, as detailed in the submitted report.

     

    Reasons for Decisions:

     

    To agree the Highways Cold Weather Plan for the coming winter season.

     

    [The decisions on this item can be called in by the Environment and Transport Select Committee]

     

    Minutes:

    The Cabinet Member for Highways, Transport and Flooding Recovery introduced the Highways Cold Weather Plan for 2014/15 and said that this plan set out the delivery of the Highways Winter Service which would be delivered in two distinct operations:

     

    ·         Pre-treatment of routes and advance planning

    ·         Management of a severe snow event

     

    He referred to the priority salting network and confirmed that stocks of salt should continue to be maintained at the maximum capacity of 16,000 tonnes. He also advised Cabinet that there would be greater emphasis on partnership working with Boroughs and Districts and acknowledged the valuable contribution of the 51 farmers that the County Council could call on to provide additional assistance in times of severe weather.

     

    Finally, he thanked the Environment and Transport Select Committee’s winter performance task group for their excellent report and recommendations which he believed had been addressed in the report.

     

    The Leader of the Council requested that a copy of the Highways Cold Weather Plan 2014/2015 (Annex 1) be sent to all Members, Borough, District and Parish Councils, and at the request of the Cabinet Member for Adult Social Care, that a paper copy of the Plan is places in all Community Libraries.

     

    RESOLVED:

     

    1.         That the Highways Cold Weather Plan 2014/15, attached as Annex 1 to the submitted report, be approved for the forthcoming winter season.

     

    2.         That Cabinet respond to the Environment and Transport Select Committee Winter Performance Task Group recommendations, as detailed in the submitted report.

     

    Reasons for Decisions:

     

    To agree the Highways Cold Weather Plan for the coming winter season.

     

     

184/14

Supporting Economic Growth through Investment in Highways Infrastructure pdf icon PDF 101 KB

    In their Strategic Economic Plans (SEPs), the two Local Enterprise Partnerships (LEPs) covering Surrey, Enterprise M3 (EM3) and Coast to Capital (C2C), have set out their proposals for supporting economic development in their areas. The county council has worked with them to develop these plans, which include improvements to transport infrastructure to provide economic benefits. Funding for the schemes included in the SEP comes from the Local Growth Fund, and the arrangements require a local contribution to be made to the cost for the transport schemes.

     

    Initial allocations from the Government’s national Local Growth Fund to the LEPs were announced in July 2014, along with a prioritised list of transport schemes. This first Local Growth Deal targeting 2015/16 and releasing £2bn is the first part of £20bn over the period 2015-20. EM3 was awarded £118m and C2C £202m with £79m of this to be used in 2015/16.

     

    The County Council is now required to confirm the local contribution towards the cost of the 1st tranche of transport schemes, which are due to start in 2015/16.

     

    Business cases for the 1st tranche of schemes are required to be submitted by 30 September 2014 to EM3 and by 31 October to C2C. It is a requirement that the County Council confirms that the local contribution is available when it submits the business cases.

     

    [The decisions on this item can be called in by the Environment and Transport Select Committee]

     

    Additional documents:

    Decision:

    1.         That the county council’s share of the local contribution to the cost of the first tranche of the 2015/16 Local Growth Deal programme of schemes be met from the Economic Regeneration capital budget.

    2.         That authority be delegated, within the limits set out in the Constitution, to the Strategic Director for Environment and Infrastructure, in consultation with the Deputy Leader, Cabinet Member for Highways, Transport and Flooding Recovery and the Director of Finance, to agree the precise amount of the SCC contribution.

    3.         That the principles, set out in paragraph 7 of the submitted report, should form the basis for discussions with the Boroughs and Districts on how the local contribution to schemes might be shared in the future.

    Reasons for Decisions:

     

    The prioritised transport infrastructure schemes are a key element of the Strategic Economic Plan (SEPs), submitted by the Local Enterprise Partnerships (LEPs) to Government in March 2014, which set out how they will support the economic development and regeneration of their areas. The proposed schemes will deliver a range of benefits to Surrey’s residents, including reduced congestion, improved journey time reliability, enhanced safety, improved access for cyclists, pedestrians and buses, as well as enabling economic development and regeneration.

     

    Under the funding arrangements, local authorities are required to provide a local contribution to the schemes to reflect the local benefits that will be provided. Therefore if we wish these schemes to proceed to business case submission, we will need to confirm that this local contribution is available.

     

    This is the 1st tranche of schemes that has been funded from the Local Growth Deal. The precise amount of the contribution that the county council will need to make will be finalised once discussions with relevant Borough Leaders/Chief Executives have been completed in accordance with the approach set out in this report.

     

    [The decisions on this item can be called in by the Environment and Transport Select Committee]

     

     

     

     

     

    Minutes:

    Initial allocations from the Government’s national Local Growth Fund to the LEPs were announced in July 2014, along with a prioritised list of transport schemes. This first Local Growth Deal targeting 2015/16 and releasing £2bn is the first part of £20bn over the period 2015-20. EM3 was awarded £118m and C2C £202m with £79m of this to be used in 2015/16.

     

    The Deputy Leader said that the County Council was now required to confirm the local contribution towards the cost of the first tranche of transport schemes, which are due to start in 2015/16.

     

    Business cases for the first tranche of schemes were required to be submitted by 30 September 2014 to EM3 and by 31 October to C2C. These have been set out in paragraph 6 of the submitted report and are:

     

    ·         Runnymede Roundabout

    ·         Egham Sustainable Transport Package

    ·         Epsom TC Plan E

     

    He confirmed that the County Council contribution would come from the Economic Regeneration Capital Budget. Finally, he proposed an amendment to recommendation (2), to add: ‘within the limits set out in the Constitution’ and commended the recommendations, as amended to Cabinet.

    RESOLVED:

     

    1.         That the county council’s share of the local contribution to the cost of the first tranche of the 2015/16 Local Growth Deal programme of schemes be met from the Economic Regeneration capital budget.

    2.         That authority be delegated, within the limits set out in the Constitution, to the Strategic Director for Environment and Infrastructure, in consultation with the Deputy Leader, Cabinet Member for Highways, Transport and Flooding Recovery and the Director of Finance, to agree the precise amount of the SCC contribution.

    3.         That the principles, set out in paragraph 7 of the submitted report, should form the basis for discussions with the Boroughs and Districts on how the local contribution to schemes might be shared in the future.

    Reasons for Decisions:

     

    The prioritised transport infrastructure schemes are a key element of the Strategic Economic Plan (SEPs), submitted by the Local Enterprise Partnerships (LEPs) to Government in March 2014, which set out how they will support the economic development and regeneration of their areas. The proposed schemes will deliver a range of benefits to Surrey’s residents, including reduced congestion, improved journey time reliability, enhanced safety, improved access for cyclists, pedestrians and buses, as well as enabling economic development and regeneration.

     

    Under the funding arrangements, local authorities are required to provide a local contribution to the schemes to reflect the local benefits that will be provided. Therefore if we wish these schemes to proceed to business case submission, we will need to confirm that this local contribution is available.

     

    This is the first tranche of schemes that has been funded from the Local Growth Deal. The precise amount of the contribution that the county council will need to make will be finalised once discussions with relevant Borough Leaders/Chief Executives have been completed in accordance with the approach set out in this report.

     

     

     

     

     

185/14

Developing the first University Technical College in Surrey pdf icon PDF 71 KB

    Surrey County Council, with key partners, are forming a University Technical College (UTC) Academy Trust to submit a bid for a University Technical College (UTC) in Guildford. The key partners, who will be the Founding Members of the Academy Trust, are Royal Holloway - University of London, Guildford College, Guildford Education Partnership, CGI Group and Surrey County Council. The UTC will focus on key skill shortage areas of computing and engineering, which have been selected with employers and the Enterprise M3 Local Enterprise Partnership. The paper seeks agreement to the formation of the Academy Trust and submission of a bid to the Department for Education (DfE) in October 2014 to establish a UTC in Guildford. 

     

    [The decisions on this item can be called in by the Children and Education Select Committee]

     

    Additional documents:

    Decision:

    1.       That the forming of the Academy Trust Company be approved.

     

    2.       That the submission of a bid by the Academy Trust Company for a University Technical College (UTC) in Guildford by the founding members of the trust be approved.

     

    3.       That Surrey County Council be approved as one of the founding members of the UTC with Linda Kemeny, Cabinet Member for Schools and Learning, acting on the Council’s behalf.

     

    Reasons for decisions:

     

    The UTC will be designed to provide high quality education for 14-18 year olds in Surrey, developing the skills employers need. Through the support of Royal Holloway, Guildford College, Guildford Education Partnership, CGI Group and other leading employers, the UTC will provide real world learning experiences that blend academic and technical education. As well as helping to address need for an increase in secondary school places the curriculum design of the UTC has been informed by employers and evidence from the Enterprise M3 Local Enterprise Partnership to address local skills gaps and support future economic growth.

     

    [The decisions on this item can be called in by the Children and Education Select Committee]

     

    Minutes:

    The Cabinet Member for Schools and Learning said that the development of the first University Technical College in Surrey was an important new initiative for Surrey and a brand new learning opportunity for young people.

     

    She said that the County Council, with key partners, were forming a University Technical College (UTC) Academy Trust to submit a bid for a University Technical College (UTC) in Guildford. The key partners, who would be the Founding Members of the Academy Trust, were Royal Holloway - University of London, Guildford College, Guildford Education Partnership, CGI Group and Surrey County Council.

     

    She thanked officers within the Children, Schools and Families Directorate who had been working on developing this initiative for a year. She said that the UTC would focus on key skill shortage areas of computing and engineering, and these areas have been selected with employers and the Enterprise M3 Local Enterprise Partnership. She also informed Cabinet that the development of the UTC would be funded through a bid for capital funding, upto £10m, from Central Government and the bid was being prepared for submission to the Department for Education (DfE) in October 2014.

     

    She also raised the issue of the impact of the UTC on local schools, stating that some schools had seen the proposed UTC as a threat and may discourage young people from joining. However, Guildford had been chosen as the place for the first UTC because it had good transport links and could recruit students across Surrey and Hampshire. It would also help to meet the need for school places in this area and had support from George Abbot School.

     

    Other Cabinet Members stated their full support for the development of this UTC. They asked about the admission arrangements and the publicity for the UTC. They also considered that it would widen the opportunities for young people and liked the focus on computing and engineering.

     

    Finally, the Cabinet Member for Schools and Learning acknowledged and thanked the Children and Education Select Committee for their comment s and support for the UTC (set out in item 5), following their consideration of the UTC at their committee meeting in July. She said that she had tabled a written response to them.

     

    RESOLVED:

     

    1.       That the forming of the Academy Trust Company be approved.

     

    2.       That the submission of a bid by the Academy Trust Company for a University Technical College (UTC) in Guildford by the founding members of the trust be approved.

     

    3.       That Surrey County Council be approved as one of the founding members of the UTC with Linda Kemeny, Cabinet Member for Schools and Learning, acting on the Council’s behalf.

     

    Reasons for decisions:

     

    The UTC will be designed to provide high quality education for 14-18 year olds in Surrey, developing the skills employers need. Through the support of Royal Holloway, Guildford College, Guildford Education Partnership, CGI Group and other leading employers, the UTC will provide real world learning experiences that blend academic and technical education. As well as helping to address  ...  view the full minutes text for item 185/14

186/14

Creating Opportunities for Young People: Re-commissioning for 2015 - 2020 pdf icon PDF 858 KB

    Services for Young People has achieved significant improvement in outcomes for young people since its transformation in 2011-2012. Services were commissioned in 2012 for a three year period, ending in 2015. Cabinet agreed the strategic goal and a revised Surrey Young People’s Outcomes Framework on 22 April 2014. This paper proposes: a new model to deliver improved outcomes; adapted and new commissions to deliver the model including seeking Cabinet agreement to take commissions to the market; and seeks agreement to increased delegation to Local Committees. The model includes commissions which are delivered as services by Surrey County Council and commissions where providers will be sought through procurement. The paper seeks agreement to commence procurement for £8.115 million of externally delivered services for 2015-2020 as described in the report.

     

    [The decisions on this item can be called in by the Children and Education Select Committee]

     

    Additional documents:

    Decision:

    1.       That the new model for commissions, as described in paragraphs 12 to 15 of the submitted report, be approved to deliver the goal of employability and the Surrey Young People’s Outcomes Framework.

     

    2.       That procurement of £8.115 million of services for 2015-20 for commissioning Local Prevention and Year 11-12, as specified in paragraph 27 of the submitted report, be approved, subject to future medium term financial plan budget changes.

     

    3.       That changes to the delegation of decision making to Local Committees and Woking Joint Committee in relation specific youth services as shown in Annexe 1.a and 1.b. of the submitted report, be approved.

    Reasons for Decisions:

     

    This report sets out the commissioning model and procurement approach to deliver the Surrey Young People’s Outcomes Framework for 2015-2020 to meet statutory duties outlined in paragraph 8 of the submitted report and to build on the success of the achievements since the transformation in 2012.

     

    [The decisions on this item can be called in by the Children and Education Select Committee]

     

     

    Minutes:

    The Cabinet Member for Schools and Leaning asked the Cabinet Associate for Children, Schools and Families to present this report to Cabinet. She reminded Cabinet that they had agreed the strategic goal and a revised Surrey Young People’s Outcomes Framework on 22 April 2014. Since then, the service had been working to develop a new model to deliver improved outcomes; had adapted and developed new commissions to deliver the model including seeking Cabinet agreement to take commissions to the market; and sought agreement to increased delegation to Local Committees. The model included commissions which were delivered as services by Surrey County Council and commissions where providers would be sought through procurement.

     

    She drew attention to the Commissioning Model – ‘the Smartie Diagram’ set out in the report and expanded on the options considered for each commission, the rationale for its inclusion and the reason for the recommended procurement approach. She was also pleased to report that, as part of the engagement in July 2014, with partners, staff and the market on the proposals, over 100 responses were received from a wide range of staff and organisations. She highlighted the key changes proposed as set out in paragraph 19 – 30 of the submitted report.

     

    She also informed Cabinet that the Children and Education Select Committee had received a report on this topic at their July meeting and that their comments were set out in item 5. She said that she was grateful for the issues raised by them and considered that they have been addressed in this report to Cabinet.

     

    Finally, she drew attention to the EIA appended to the report and thanked members of the Project Board, including the young people, and the officers for their input in formulating the new model for commissioning.

     

    Other Members made the following points:

     

    ·         Services for Young People had been a success – in the last 4 years, costs had been reduced whilst services had been maintained and more decisions were taken locally

    ·         Outcomes were important

    ·         Timebanking was an excellent idea

    ·         Commissioning would be improved this time

    ·         Pleased with the reduction in NEETS and that there had been 90% reduction in first time offending

    ·         Liked the inclusion of Health Young Surrey and 16-25 yr olds SEND within the ‘Smartie Diagram’.

     

    RESOLVED:

     

    1.       That the new model for commissions, as described in paragraphs 12 to 15 of the submitted report, be approved to deliver the goal of employability and the Surrey Young People’s Outcomes Framework.

     

    2.       That procurement of £8.115 million of services for 2015-20 for commissioning Local Prevention and Year 11-12, as specified in paragraph 27 of the submitted report, be approved, subject to future medium term financial plan budget changes.

     

    3.       That changes to the delegation of decision making to Local Committees and Woking Joint Committee in relation specific youth services as shown in Annexe 1.a and 1.b. of the submitted report, be approved.

    Reasons for Decisions:

     

    This report sets out the commissioning model and procurement approach to deliver the Surrey Young  ...  view the full minutes text for item 186/14

187/14

Joint Strategic Review of Short breaks for Children with Disabilities pdf icon PDF 145 KB

    The Joint Strategic Review of Short Breaks was a joint project between Surrey County Council (SCC) and NHS Guildford and Waverley Clinical Commissioning Group (CCG) on behalf of the six Surrey CCGs. The scope of the review was to look at the provision of short breaks for children and young people with disabilities in Surrey.

    The key area of this review considered options for the future use and funding of short break services in east Surrey. The review focused on Applewood which is located in Tadworth and run by SCC; and Beeches which is located in Reigate, commissioned by the NHS Surrey CCGs and provided by Surrey and Borders Partnership NHS Foundation Trust (SABP).

    ·         Both facilities are in the east of the county.

    ·         Both facilities are underused.

    ·         Beeches is funded by Surrey CCGs, however statutory responsibility sits with Local Authorities under the Short Breaks Regulations 2011.

    ·         All 15 children and young people who access Beeches have assessed social care needs and disabilities.

     

    [The decisions on this item can be called in by the Children and Education Select Committee]

     

    Additional documents:

    Decision:

    1.       The responsibility for funding short break services for children and young people currently accessing Beeches be transferred from Surrey Clinical Commissioning Groups (NHS) to Surrey County Council.

    2.       Surrey County Council continues to run Applewood as a short break service.

    3.       Beeches remains as an option for families through their personal budgets by direct payments or arranged by Surrey County Council rather than the current block contract arrangements, subject to agreement with Surrey and Borders Partnership NHS Foundation Trust (who run Beeches).

    4.       Surrey County Council and NHS Guildford and Waverley CCG work with Surrey and Borders Partnership to transfer commissioning arrangements to individual spot purchases at a fair price.

    5.       Surrey County Council continues to develop options for the use of personal budgets with families either through direct payments or arranged by SCC.

     

    Reasons for Decisions:

     

    Overnight short breaks are a positive experience for children and young people with disabilities to spend time away from their parents, relax and have fun with their peers.  They are also a lifeline for many families giving parents a break from the day and night care for their child.  They give siblings an opportunity to spend some quality family time with their parents. SCC and NHS Guildford and Waverley CCG are committed to ensure that this type of support continues to be available.

     

    The recommendations acknowledge that:

    ·                Both Applewood and Beeches have capacity to deliver services to a wider group of children at this point in time; both are highly valued by the families and young people who use them.

    ·                Local Authorities are responsible for funding short breaks for children with social care needs and disabilities. The recommendations allow an opportunity to correct a historic financial legacy where the CCGs in Surrey inherited responsibility to fund Beeches although children were referred by SCC but required an assessed Health need.

    ·                All 15 children who access Beeches have assessed social care and disabilities needs.

     

    The recommendations take into account the views expressed by the parents, carers and professionals and the desire to find a solution that enables ongoing access to both Applewood and Beeches facilities.

    Given the current underuse of Beeches, it would not be good value for money for SCC to purchase the service through a block contract in addition to funding Applewood. The recommendation made is therefore to start negotiations with NHS Surrey and Borders Partnership Foundation Trust to establish whether they would continue to deliver Beeches once the NHS block contract ceases by agreeing to individual purchasing of placements at a market rate that acknowledges any complexity of need.

    The CCGs could consider redirection of funding currently used for block contract of Beeches to support a wider range of children and young people through investment in Community Nursing, Therapies or other healthcare services for children if this funding is released.

     

    SABP would continue to own and run Beeches.

    [The decisions on this item can be called in by the Children and Education Select Committee]

     

     

     

     

     

    Minutes:

    The Cabinet Member for Children and Families confirmed that Surrey County Council had a statutory duty to provide short breaks for children and young people with disabilities and that the Joint Strategic Review of Short Breaks was a joint project between Surrey County Council (SCC) and NHS Guildford and Waverley Clinical Commissioning Group (CCG) on behalf of the six Surrey CCGs.

    The key area of the review considered options for the future use and funding of short break services in East Surrey. The review focused on Applewood which is located in Tadworth and run by SCC; and Beeches which is located in Reigate, commissioned by the NHS Surrey CCGs and provided by Surrey and Borders Partnership NHS Foundation Trust (SABP). Both facilities were underused.

    Beeches is funded by Surrey CCGs from a block contract, which is high cost and if the recommendation were agreed, the County Council and NHS Guildford and Waverley CCG would work with Surrey and Borders Partnership to transfer commissioning arrangements to individual spot purchases.

    The Cabinet Member referred to the detailed consultation process undertaken, including issues raised and action taken. She also mentioned the EIA and considered that the proposals should not have a negative impact for the children and their families. She confirmed that the service would work closely with the individual families.

    Finally, she said that she hoped that she had addressed the points raised in Mr Botten’s question (submitted under item 4).

     

    RESOLVED:

     

    1.       The responsibility for funding short break services for children and young people currently accessing Beeches be transferred from Surrey Clinical Commissioning Groups (NHS) to Surrey County Council.

    2.       Surrey County Council continues to run Applewood as a short break service.

    3.       Beeches remains as an option for families through their personal budgets by direct payments or arranged by Surrey County Council rather than the current block contract arrangements, subject to agreement with Surrey and Borders Partnership NHS Foundation Trust (who run Beeches).

    4.       Surrey County Council and NHS Guildford and Waverley CCG work with Surrey and Borders Partnership to transfer commissioning arrangements to individual spot purchases at a fair price.

    5.       Surrey County Council continues to develop options for the use of personal budgets with families either through direct payments or arranged by SCC.

     

    Reasons for Decisions:

     

    Overnight short breaks are a positive experience for children and young people with disabilities to spend time away from their parents, relax and have fun with their peers.  They are also a lifeline for many families giving parents a break from the day and night care for their child.  They give siblings an opportunity to spend some quality family time with their parents. SCC and NHS Guildford and Waverley CCG are committed to ensure that this type of support continues to be available.

     

    The recommendations acknowledge that:

    ·                Both Applewood and Beeches have capacity to deliver services to a wider group of children at this point in time; both are highly valued by the families and young people who use them.

    ·                Local  ...  view the full minutes text for item 187/14

188/14

Badgers Wood Surrey County Council Residential home pdf icon PDF 41 KB

    Badgers Wood is a Surrey County Council in-house residential care home for people with learning disabilities (PLD).

     

    At its July 2014 meeting Cabinet agreed that a consultation on the future of the home be undertaken, with the preferred option that the home be closed and new services sourced for the individuals supported by the home.

     

    [The decisions on this item can be called in by the Adult Social Care Select Committee]

     

    Additional documents:

    Decision:

     

    That Badgers Wood residential care home closes and the residents are supported to move to appropriate alternatives.

     

    Reasons for decisions:

     

    As previously reported to Cabinet, Badgers Wood residential care home has a number of issues related to the physical structure of the property, a high and increasing vacancy rate, no new referrals to the home for at least 5 years combined with changes in service users’ expectations.

     

    During the consultation no objections to the preferred option of closing Badgers Wood residential home were raised.

     

    [The decisions on this item can be called in by the Adult Social Care Select Committee]

     

    Minutes:

     

    At its July 2014 meeting, Cabinet agreed that a consultation on the future of the Badgers Wood residential home be undertaken, with the preferred option that the home be closed and new services sourced for the individuals supported by the home.

     

    The Cabinet Member for Adult Social Care said that this report provided Cabinet with details of the consultation process, as set out in Annex A to the submitted report and that an EIA had been developed for the proposal to close the home. This was attached as Annex B. He confirmed that local Members and Philip Hammond, the local MP had been informed. He also thanked officers, and in particular Philippa Alisiroglu, for their work.

     

    In summary, he said that no one had raised an objection to the proposal that the home should close and he commended the recommendation to Cabinet.

     

    RESOLVED:

     

    That Badgers Wood residential care home closes and the residents are supported to move to appropriate alternatives.

     

    Reasons for decisions:

     

    As previously reported to Cabinet, Badgers Wood residential care home has a number of issues related to the physical structure of the property, a high and increasing vacancy rate, no new referrals to the home for at least 5 years combined with changes in service users’ expectations.

     

    During the consultation no objections to the preferred option of closing Badgers Wood residential home were raised.

189/14

Approval to award contracts for the provision of an integrated offender intervention service and a medical and psychological treatment service for drugs and alcohol pdf icon PDF 82 KB

    The Council’s Public Health Service delivers drug and alcohol recovery services to residents. This Cabinet report seeks approval to award two separate contracts;

    (a)  Integrated Offender Intervention Service

    (b)  Psychological Treatment Service for Drugs and Alcohol

     

    The current contracts expire on 31 March 2015.  It is therefore necessary to award new contracts to begin on 1 April 2015.

     

    The services will be provided in accordance with guidance from Public Health England in order to improve the delivery of Substance Misuse Treatment to develop and sustain recovery among services users across Surrey’s eleven Districts and Boroughs.

     

    N.B. Exempt information is contained in Part 2 of the agenda (item 21)

     

    [The decisions on this item can be called in by the Adult Social Care Select Committee]

     

    Additional documents:

    Decision:

    1.      That the contract for the provision of the Integrated Offender Intervention Service be awarded to Crime Reduction Initiatives as described in the Part 2 report for a period of three years commencing on 1 April 2015, with the option to extend for a maximum of a further two years.

     

    2.      That the contract for the provision of the Medical and Psychological Treatment Service for Drugs and Alcohol be awarded to Surrey and Borders NHS Foundation Trust as described in the Part 2 report for a period of three years commencing on 1 April 2015, with the option to extend for a maximum of a further two years.

     

    Reasons for Decisions:

     

    The recommended contract awards will deliver improved outcomes and will increase the numbers of service users accessing the services with a particular focus on severely dependant alcohol users.

     

    The services will be delivered in Surrey by providers with a local presence and will provide apprenticeship opportunities to Surrey Young People whilst delivering efficiencies for Public Health Services.

     

    [The decisions on this item can be called in by the Adult Social Care Select Committee]

     

     

     

     

    Minutes:

    The Council’s Public Health Service delivers drug and alcohol recovery services to Surrey residents and following a competitive tender process seeks to award two separate contracts:

     

    (1)  Integrated Offender Intervention Service

    (2)  Psychological Treatment Service for Drugs and Alcohol

     

    The current contracts are due to expire on 31 March 2015 and it is therefore necessary to award new contracts to begin on 1 April 2015.

     

    The Cabinet Member for Public Health and Health and Wellbeing Board drew attention to the EIAs attached to the submitted report – one for each service. He also said that due to the commercial sensitivity involved in the contract award process, the financial details were included as confidential information in Part 2 of the agenda.

     

    RESOLVED:

     

    1.      That the contract for the provision of the Integrated Offender Intervention Service be awarded to Crime Reduction Initiatives as described in the Part 2 report for a period of three years commencing on 1 April 2015, with the option to extend for a maximum of a further two years.

     

    2.      That the contract for the provision of the Medical and Psychological Treatment Service for Drugs and Alcohol be awarded to Surrey and Borders NHS Foundation Trust as described in the Part 2 report for a period of three years commencing on 1 April 2015, with the option to extend for a maximum of a further two years.

     

    Reasons for Decisions:

     

    The recommended contract awards will deliver improved outcomes and will increase the numbers of service users accessing the services with a particular focus on severely dependant alcohol users.

     

    The services will be delivered in Surrey by providers with a local presence and will provide apprenticeship opportunities to Surrey Young People whilst delivering efficiencies for Public Health Services.

     

     

     

190/14

Business Removal Services pdf icon PDF 41 KB

    The Council has a requirement for Business Removal Services.  This requirement is covered by the current contract that expires on 30 September 2014. It is therefore necessary to award a new contract, following a procurement activity Harrow Green have been selected to provide Business Removal Services, starting on 1 October 2014.

     

    N.B. Exempt information is contained in Part 2 of the agenda (item 22)

     

    [The decisions on this item can be called in by the Council Overview and Scrutiny Committee]

     

    Additional documents:

    Decision:

    That, following consideration of the results of the procurement process, the award of a contract to Harrow Green be agreed, on the basis set out in the Part 2 report.

     

    Reasons for Decisions:

     

    The existing contract will expire on 30 September 2014.  A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.

     

    [The decisions on this item can be called in by the Council Overview and Scrutiny  Committee]

     

    Minutes:

    The Council had a requirement for Business Removal Services and the Cabinet Member for Business Services said that this requirement was covered by the current contract which expired on 30 September 2014. It was therefore necessary to award a new contract. She also said that the framework agreement required the supplier to comply with all relevant equality and diversity legislation whilst performing their services.

     

    RESOLVED:

     

    That, following consideration of the results of the procurement process, the award of a contract to Harrow Green be agreed, on the basis set out in the Part 2 report.

     

    Reasons for Decisions:

     

    The existing contract will expire on 30 September 2014.  A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.

     

191/14

National Autistic Society / Cullum Autism Centres in Surrey Schools pdf icon PDF 55 KB

    The National Autistic Society (NAS) proposes to work in partnership with Surrey County Council and four nominated secondary schools to develop four Centres of Education Excellence for young people with autism. Funding up to £4m will be provided by the NAS specifically for the delivery of the facilities.

     

    The centres will be delivered in 2 phases: - phase 1, Salesian School, Chertsey and Rodborough School, Godalming have each agreed to host an autism-specific resourced provision for 20 students aged 11-16 with a proposed opening date of Easter 2015 for the Salesian Centre and September 2015 for the Rodborough Centre. Phase 2 centres are planned to be located at Howard of Effingham School and Hinchley Wood School the timescales for which are to be finalised with NAS.

     

    Approval is sought to provide a development contribution for each centre as requested by the NAS and to update existing SEN facilities at Salesian School.

     

     [The decisions on this item can be called in by the Children and Education Select Committee]

    Additional documents:

    Decision:

    1.       That entering into a development and commissioning agreement and a service level agreement with the National Autistic Society to set up four resource centres at secondary schools for young people with autism and to provide £50,000 funding for a development contribution for each centre be approved.

     

    2.         That the statutory notice be determined for the inclusion of an SEN unit at Salesian School, for which the representation period ended on 12 September 2014.

     

    3.         That the capacity of the centre at Salesian School be increased, providing funding of £321,902 to include updated and fit for purpose facilities for its existing SEN pupils.

     

    Reasons for Decisions:

     

    The Learning Difficulties Review (2012) identified an ongoing shortage of Surrey maintained provision for young people with high functioning autism (HFA) and related conditions. There is currently no autism-specific resource centre at secondary level.

     

    This proposal will increase the capacity of SEN provision for high-functioning autism in Surrey by 40 places in the first phase and by 80 places on completion of the second phase.  It will develop improved integration with mainstream schooling. The four schools where centres are proposed indicated their willingness to work with the project and on the basis of their geographical spread offer equality of provision across the county.

     

    Surrey currently places approximately 250 students with autism in non-maintained independent (NMI) schools. Additional high quality maintained provision within Surrey is expected to reduce these costs.

     

    The NAS is a nationally respected provider of autism education. A partnership offer will enhance the credibility and quality of Surrey autism provision. Parental confidence will be increased, reducing parental preference for NMI.

     

    [The decisions on this item can be called in by the Children and Education Select Committee]

     

    Minutes:

    The Cabinet Member for Schools and Learning was pleased to present this report which detailed the culmination of the work of the Assistant Director of Schools and Learning and his team working in partnership with the National Autistic Society (NAS) and four nominated secondary schools to develop four Centres of Education Excellence for young people with autism, with funding up to £4m being provided by the NAS specifically for the delivery of the facilities.

     

    She said that the centres would be delivered in 2 phases: - phase 1, Salesian School, Chertsey and Rodborough School, Godalming had each agreed to host an autism-specific resourced provision for 20 students aged 11-16 with a proposed opening date of Easter 2015 for the Salesian Centre and September 2015 for the Rodborough Centre. Phase 2 centres were planned to be located at Howard of Effingham School and Hinchley Wood School the timescales for which were to be finalised with NAS.

     

    She said that the Authority was extremely grateful to the Cullum Family Trust who were providing upto £1m for each centre and approval was being sought from the County Council to provide a development contribution of £50K for each centre as requested by the NAS and also to fund updating existing SEN facilities at Salesian School.

     

    Finally, she drew attention to a typo in paragraph 22 of the report – the average annual cost of a non-maintained or independent day place for a pupil with autism was £74K not £43K, as stated in the report. Also, referring to paragraph 29, she confirmed that no representations, relating to the new SEN centre at Salesian School, had been received by 12 September deadline.

     

    Other Cabinet Members strongly supported this initiative and expressed their sincere thanks to the Cullum Family Trust.

     

    RESOLVED:

     

    1.       That entering into a development and commissioning agreement and a service level agreement with the National Autistic Society to set up four resource centres at secondary schools for young people with autism and to provide £50,000 funding for a development contribution for each centre be approved.

     

    2.         That the statutory notice be determined for the inclusion of an SEN unit at Salesian School, for which the representation period ended on 12 September 2014.

     

    3.         That the capacity of the centre at Salesian School be increased, providing funding of £321,902 to include updated and fit for purpose facilities for its existing SEN pupils.

     

    Reasons for Decisions:

     

    The Learning Difficulties Review (2012) identified an ongoing shortage of Surrey maintained provision for young people with high functioning autism (HFA) and related conditions. There is currently no autism-specific resource centre at secondary level.

     

    This proposal will increase the capacity of SEN provision for high-functioning autism in Surrey by 40 places in the first phase and by 80 places on completion of the second phase.  It will develop improved integration with mainstream schooling. The four schools where centres are proposed indicated their willingness to work with the project and on the basis of their geographical spread offer equality of provision  ...  view the full minutes text for item 191/14

192/14

Models of Delivery - options appraisal pdf icon PDF 61 KB

    The Council has identified the potential to generate income and secure efficiencies by delivering fire training and other associated services to a range of organisations. The Cabinet is asked to support this opportunity and agree that the Council seeks a commercial partner who can provide the necessary additional capacity and capability to enter into new markets in order to maximise the benefits of the current and future opportunities.  

     

    Once a successful partner is identified, a collaborative agreement will be put in place to allow the organisations to work together to jointly bid for upcoming training contracts and other relevant activities.  If these bids result in a contract or contracts being awarded, a further report will come to Cabinet for decision on the most appropriate delivery model, e.g. a joint venture. 

     

    [The decisions on this item can be called in by either the Council Overview and Scrutiny Committee or Communities Select Committee]

     

    Additional documents:

    Decision:

    1.       That a commercial partner be sought for the delivery of training (including fire training) services to third parties and other relevant activities as stated in Option 3, paragraph 10 of the submitted report.

     

    2.       That authority be delegated to the Strategic Director for Business Services, following an appropriate procurement exercise and, in consultation with the Cabinet Members for Business Services and Cabinet Member for Community Services, to enter into a collaborative agreement with the successful commercial partner.

     

    Reasons for Decisions:   

     

    The Council has identified the potential to generate income by delivering training, including fire training, services and potentially other relevant activities to a range of organisations and wishes to pursue this opportunity.  The Cabinet is asked to support this approach and agree that, through a procurement process, the Council seeks a commercial partner for the delivery of these activities and enters into a collaborative agreement with the successful partner to jointly pursue work in this area.   

     

    [The decisions on this item can be called in by either the Council Overview and Scrutiny Committee or the Communities Select Committee]

     

    Minutes:

    In presenting this report to Cabinet, the Cabinet Member for Business Services said that the Council had identified the potential to generate income and secure efficiencies by delivering fire training and other associated services to a range of organisations.

     

    The Cabinet Member for Community Services said that option 3 was the preferred option, as set out in the report. She also said that currently, it was not necessary to provide an EIA because there were no proposals for Cabinet to consider, however, this decision would be kept under constant review.

     

    RESOLVED:

     

    1.       That a commercial partner be sought for the delivery of training (including fire training) services to third parties and other relevant activities as stated in Option 3, paragraph 10 of the submitted report.

     

    2.       That authority be delegated to the Strategic Director for Business Services, following an appropriate procurement exercise and, in consultation with the Cabinet Members for Business Services and Cabinet Member for Community Services, to enter into a collaborative agreement with the successful commercial partner.

     

    Reasons for Decisions:   

     

    The Council has identified the potential to generate income by delivering training, including fire training, services and potentially other relevant activities to a range of organisations and wishes to pursue this opportunity.  The Cabinet is asked to support this approach and agree that, through a procurement process, the Council seeks a commercial partner for the delivery of these activities and enters into a collaborative agreement with the successful partner to jointly pursue work in this area.   

     

193/14

LEADER / DEPUTY LEADER / CABINET MEMBER DECISIONS TAKEN SINCE THE LAST CABINET MEETING pdf icon PDF 26 KB

    To note any delegated decisions taken by the Leader, Deputy Leader and Cabinet Members since the last meeting of the Cabinet.

     

    [Please note that Annex 1 will be tabled at the meeting]

    Additional documents:

    Decision:

    That the decisions taken by Cabinet Members since the last meeting as set out in Annex 1 of the submitted report, be noted.

     

    Reasons for Decisions:  

     

    To inform the Cabinet of decisions taken by Cabinet Members under delegated authority.

    Minutes:

    RESOLVED:

     

    That the decisions taken by Cabinet Members since the last meeting as set out in Annex 1 of the submitted report, be noted.

     

    Reasons for Decisions:  

     

    To inform the Cabinet of decisions taken by Cabinet Members under delegated authority.

194/14

EXCLUSION OF THE PUBLIC

    That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

    Additional documents:

    Minutes:

    RESOLVED that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraph 3 of Part 1 of Schedule 12A of the Act.

     

    PART TWO – IN PRIVATE

     

    THE FOLLOWING ITEMS OF BUSINESS WERE CONSIDERED IN PRIVATE BY THE CABINET. SET OUT BELOW IS A PUBLIC SUMMARY OF THE DECISIONS TAKEN.

     

     

195/14

Approval to award contracts for the provision of an integrated offender intervention service and a medical and psychological treatment for drugs and alcohol

    This is a Part 2 report relating to item 15.

     

    Exempt:  Not for publication under Paragraph 3

     

    Information relating to the financial or business affairs of any particular person (including the authority holding that information)

     

     

    [The decisions on this item can be called in by the Adult Social Care Select Committee]

     

    Decision:

    1.       That the contract for the provision of the Integrated Offender Intervention Service be awarded to Crime Reduction Initiative at the value, set out in the submitted report.

     

    2.       That the contract for the provision of the Medical and Psychological Treatment Service for Drugs and Alcohol be awarded to Surrey and Borders NHS Foundation Trust at the value, set out in the submitted report.

     

    The prices for both contracts are fixed for the 3 year duration of the contracts.

     

    Reasons for Decisions:

     

    1.    A full tender process, in compliance with the requirement of EU Procurement Legislation (Part B) and Procurement Standing Orders has been completed. The recommendation demonstrates that best value for money for the Council will be delivered following a detailed evaluation process.

    2.    The new service will deliver enhanced benefits through a strengthened outcome focused service specification at a reduced cost. The savings have been achieved by undertaking a competitive tender exercise benefitting from  efficiencies.

    3.    The competitive procurement process demonstrates that this is the market rate to deliver the specified service as the three financial bids were close in value.

    4.    The financial model for the Medical and Psychological Treatment Service for Drugs and Alcohol incorporates an incentive payment mechanism to encourage a) quality and innovation and b) to achieve the desired recovery outcomes. The model will award an additional 5% of the fixed contract price split as follows: 3% against quality and innovation and 2% against improvement targeted Key Performance Indicator Measures.

    5.    The key performance indicators will be jointly agreed at the start of the contract based on existing numbers of individuals accessing the service and national indicators published by Public Health England.

    6     The tender process was undertaken using an open process. A pre-qualification process was included within the process to ensure suppliers were able to demonstrate sound business standing prior to proceeding to evaluation of the bids.

    7     There are currently two service providers providing the Integrated Offender Intervention Services in Surrey, one being the successful bidder. As a result, staff from Surrey and Sussex Probation Service will transfer by operation of TUPE to Crime Reduction Initiatives. Transition planning between new provider and the outgoing provider has been built into the tendering process to enable a smooth transfer.

    8     Staff from the existing Medical and Psychological Treatment Service for Drugs and Alcohol will continue to be delivered by Surrey and Borders NHS Foundation Trust.

    [The decisions on this item can be called in by the Adult Social Care Select Committee]

     

     

     

     

    Minutes:

    The Cabinet Member for Public Health and Health and Wellbeing Board confirmed that this report contained the commercial details relating to awarding the contracts for the provision of an integrated offender intervention service and a medical and psychological treatment centre for drugs and alcohol.

       

    RESOLVED:

     

    1.       That the contract for the provision of the Integrated Offender Intervention Service be awarded to Crime Reduction Initiative at the value, set out in the submitted report.

     

    2.       That the contract for the provision of the Medical and Psychological Treatment Service for Drugs and Alcohol be awarded to Surrey and Borders NHS Foundation Trust at the value, set out in the submitted report.

     

    The prices for both contracts are fixed for the 3 year duration of the contracts.

     

    Reasons for Decisions:

     

    1.    A full tender process, in compliance with the requirement of EU Procurement Legislation (Part B) and Procurement Standing Orders has been completed. The recommendation demonstrates that best value for money for the Council will be delivered following a detailed evaluation process.

    2.    The new service will deliver enhanced benefits through a strengthened outcome focused service specification at a reduced cost. The savings have been achieved by undertaking a competitive tender exercise benefitting from  efficiencies.

    3.    The competitive procurement process demonstrates that this is the market rate to deliver the specified service as the three financial bids were close in value.

    4.    The financial model for the Medical and Psychological Treatment Service for Drugs and Alcohol incorporates an incentive payment mechanism to encourage a) quality and innovation and b) to achieve the desired recovery outcomes. The model will award an additional 5% of the fixed contract price split as follows: 3% against quality and innovation and 2% against improvement targeted Key Performance Indicator Measures.

    5.    The key performance indicators will be jointly agreed at the start of the contract based on existing numbers of individuals accessing the service and national indicators published by Public Health England.

    6     The tender process was undertaken using an open process. A pre-qualification process was included within the process to ensure suppliers were able to demonstrate sound business standing prior to proceeding to evaluation of the bids.

    7     There are currently two service providers providing the Integrated Offender Intervention Services in Surrey, one being the successful bidder. As a result, staff from Surrey and Sussex Probation Service will transfer by operation of TUPE to Crime Reduction Initiatives. Transition planning between new provider and the outgoing provider has been built into the tendering process to enable a smooth transfer.

    8     Staff from the existing Medical and Psychological Treatment Service for Drugs and Alcohol will continue to be delivered by Surrey and Borders NHS Foundation Trust.

     

     

     

196/14

Business Removals Service

Decision:

That a framework contract be awarded to Harrow Green, at an estimated value, as set out in the submitted report, for the provision of Business Removals to commence on 1 October 2014.

 

Reasons for Decisions:

 

The existing contract will expire on 30 September 2014.  A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.

 

[The decisions on this item can be called in by the Council Overview and Scrutiny Committee]

 

 

Minutes:

The Cabinet Member for Business Services said that this report contained the commercial details for the contract award for the framework contract for Business Removal Services.

 

RESOLVED:

 

That a framework contract be awarded to Harrow Green, at an estimated value, as set out in the submitted report, for the provision of Business Removals to commence on 1 October 2014.

 

Reasons for Decisions:

 

The existing contract will expire on 30 September 2014.  A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.

 

197/14

Gatwick Diamond Site - Progression to Planning and Contract Tender

Decision:

1.         Property Services be instructed to progress and submit a detailed planning application, in line with the masterplan attached as Annex 1 to the submitted report, to Crawley Borough Council to enable the construction and development of part of the 10 acre site, which will include a SECAmb dispatch and control centre with Headquarter offices as phase 1 with an estimated cost for design fees and planning application fees, as set out in the submitted report.

2.         Property Services commence the contractor selection programme, with construction contracts to be awarded at SCC’s risk pending receipt of planning approval.

3.         Property Services progress the negotiation of commercial terms with SECAmb to agree tenancy arrangements, subject to planning approval.

4.         Approval be delegated (i) to proceed to the construction for Phase 1 of the project  and  (ii) to enter into an agreement for and a lease with SECAmb,  to the Strategic Director for Business Services, in consultation with the Cabinet Member for Business Services, subject to the following pre-conditions; receipt of full planning consent, confirmation that agreed contracts do not exceed a total project cost estimate as set out in the submitted report and confirmation from the Chief Property Officer that  terms  agreed with SECAmb comply with S123 of the Local Government Act 1972.

Reasons for Decisions:

 

To allow Surrey County Council to:

·                Secure the release of the accommodation currently occupied by SECAmb at The Horseshoe, Banstead to enable a fire station to be constructed to serve the Burgh Heath area with wider regeneration and reconfiguration opportunities.

·                Secure planning consent of a master planned site appropriate in scale for the long term needs of SECAmb and with potential for other public services to be accommodated in any future joint strategic partnership for a combined dispatch and control / call centre or shared office accommodation as part of the Public Service Transformation Network (PSTN).

[The decisions on this item can be called in by the Council Overview and Scrutiny Committee]

 

Minutes:

The Cabinet Member for Business Services informed Cabinet that by authorising the funding of this planning application and submission of tender documentation in respect of this site in Crawley would enable the development of a South East Coast Ambulance (SECAmb) Headquarters and associated infrastructure. She also drew attention to the financial appraisal and risks as set out in Annex 2 of the submitted report and confirmed that both the Cabinet Associates for Fire and Polices Services and Assets and Regeneration had been consulted on the report.

 

RESOLVED:

 

1.         Property Services be instructed to progress and submit a detailed planning application, in line with the masterplan attached as Annex 1 to the submitted report, to Crawley Borough Council to enable the construction and development of part of the 10 acre site, which will include a SECAmb dispatch and control centre with Headquarter offices as phase 1 with an estimated cost for design fees and planning application fees, as set out in the submitted report.

2.         Property Services commence the contractor selection programme, with construction contracts to be awarded at SCC’s risk pending receipt of planning approval.

3.         Property Services progress the negotiation of commercial terms with SECAmb to agree tenancy arrangements, subject to planning approval.

4.         Approval be delegated (i) to proceed to the construction for Phase 1 of the project  and  (ii) to enter into an agreement for and a lease with SECAmb,  to the Strategic Director for Business Services, in consultation with the Cabinet Member for Business Services, subject to the following pre-conditions; receipt of full planning consent, confirmation that agreed contracts do not exceed a total project cost estimate as set out in the submitted report and confirmation from the Chief Property Officer that  terms  agreed with SECAmb comply with S123 of the Local Government Act 1972.

Reasons for Decisions:

 

To allow Surrey County Council to:

·                Secure the release of the accommodation currently occupied by SECAmb at The Horseshoe, Banstead to enable a fire station to be constructed to serve the Burgh Heath area with wider regeneration and reconfiguration opportunities.

·                Secure planning consent of a master planned site appropriate in scale for the long term needs of SECAmb and with potential for other public services to be accommodated in any future joint strategic partnership for a combined dispatch and control / call centre or shared office accommodation as part of the Public Service Transformation Network (PSTN).

198/14

PUBLICITY FOR PART 2 ITEMS