Agenda, decisions and draft minutes

Woking Joint Committee
Wednesday, 28 November 2018 6.00 pm

Venue: Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL

Contact: Nikkie Thornton-Bryar, Partnership Committee Officer 

Webcast: View the webcast

Items
No. Item

42/18

APOLOGIES FOR ABSENCE

43/18

MINUTES OF PREVIOUS MEETING pdf icon PDF 89 KB

44/18

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

          i.        Any disclosable pecuniary interests and / or

         ii.        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

    ·         Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee.

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    ·         SCC Members must notify SCC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests. WBC Members must notify WBC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests.

    Additional documents:

    Minutes:

    There were no declarations of interest.

45/18

PETITIONS

    To receive any petitions in accordance with Standing Order 14.1.  Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Petitions received:

     

    a)     

    Additional documents:

    Minutes:

    There were no petitions received.

46/18

WRITTEN PUBLIC QUESTIONS pdf icon PDF 130 KB

    To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 14.2. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    Two written questions were received.  The written questions and answers given are attached as Annex 1.

     

    One supplementary question was also asked and the response is recorded in the annex.

47/18

WRITTEN MEMBER QUESTIONS

48/18

PRESENTATION BY THE GREEN TEAM (AGENDA ITEM)

    To receive a presentation from the Woking Borough Council Green Team on encouraging and supporting wildlife in the Councils’ green spaces.

    Additional documents:

    Minutes:

    The Committee received a presentation from Tracey Haskins from the Woking Borough Councils’ green team.  The presentation highlighted the work of the team in maintaining and improving the wonderful green spaces in and around Woking.  Access to green space has huge benefits to both health and wellbeing of residents and the talk highlighted the work being undertaken to encourage and protect species of great crested newts, bats, watervoles, swifts and peregrins. 

     

    This is National Tree week and saplings were given away in the Town Centre,  Work is also being done on Refill Woking which enables people to refill water bottles in the Town and therefore avoid single use plastic.  Rainwater gardens are also being encouraged and rolled out to reduce the risk of flooding.

49/18

HIGHWAYS UPDATE REPORT (EXECUTIVE FUNCTION - FOR DECISION) pdf icon PDF 122 KB

    To report progress made with the delivery of proposed highways schemes, developer funded schemes, and revenue funded works for the 2018/19 financial year.

    To provide an update on the latest budgetary position for highway schemes and revenue maintenance.

    To report on relevant topical highways matters.

    Additional documents:

    Decision:

    The Joint Committee agreed to:

          i.        Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2018/19 financial year.           

         ii.        Note the budgetary position.

        iii.        Note that a further Highways Update will be brought to the next meeting of this Committee.

     

    Reason for decision

     

    The above decision was made to enable progression of all highway related schemes and works.

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Andrew Milne, Area Highways Manager, SCC

    Petitions, Public Questions, Statements:  None

    The Area Highways Manger presented the report.  The AHM also gave a verbal update on the proposed budget for 2019/20.  The proposal is that the Capital Budget will increase from approx £39,000 to approx £180,000.  However, the current revenue budget of £168,000 will be cut.  This will have implications for Committee Members and Highways in managing and maintaining roads and infrastructure.

    The Joint Committee agreed to:

          i.        Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2018/19 financial year.           

         ii.        Note the budgetary position.

        iii.        Note that a further Highways Update will be brought to the next meeting of this Committee.

     

    Reason for decision

     

    The above decision was made to enable progression of all highway related schemes and works.

50/18

SURREY HALF MARATHON 2020 (EXECUTIVE FUNCTION - FOR DECISION) pdf icon PDF 146 KB

    The Surrey Half Marathon has successfully taken place in the Woking/Guildford area since 2014. The event organisers, aat events, are seeking approval for the next three years (2020, 2021, and 2022) to hold the Surrey Half Marathon event, 5km race and kid’s race annually in March each year in Woking.

     

    Additional documents:

    Decision:

    Woking Joint Committee agreed that:

     

          i.        The Surrey Half Marathon, 5km race and kids race can start and finish at Woking Leisure Centre on Sunday 8 March 2020, Sunday 14 March 2021 and Sunday 5March 2022, (Dates to be changed if they fall on Mothering Sunday) and          

         ii.        That unless there are any major operational issues of concern or significant requests by the Event Organisers to modify the event following the 2020 event, that subject to a full event debrief, the Woking Safety Advisory Group give approval for future events to take place in 2021 and 2022.

    Reason for decision

     

    There are significant benefits to the event organiser if approval can be provided for events in 2020, 2021 and 2022, increasing entry numbers and allowing forward planning.

     

    Minutes:

    Declarations of Interest:      None

     

    Officers attending:  Emma Louise Webb, WBC and Toby Jenkins, aat

     

    Petitions, Public Questions, Statements:  None

     

    The Committee received a report which highlighted the health benefits of holding the Marathon and encouraging local participation.  Members were very supportive of the event, but asked that the dates be checked to ensure that a clash with Mothering Sunday was avoided.

     

    Woking Joint Committee agreed that:

     

          i.        The Surrey Half Marathon, 5km race and kids race can start and finish at Woking Leisure Centre on Sunday 8 March 2020, Sunday 14 March 2021 and Sunday 5March 2022, and   

         ii.        That unless there are any major operational issues of concern or significant requests by the Event Organisers to modify the event following the 2020 event, that subject to a full event debrief, the Woking Safety Advisory Group give approval for future events to take place in 2021 and 2022.

    Reason for decision

     

    There are significant benefits to the event organiser if approval can be provided for events in 2020, 2021 and 2022, increasing entry numbers and allowing forward planning.

     

51/18

DECISION TRACKER (FOR INFORMATION) pdf icon PDF 274 KB

52/18

FORWARD PLAN (FOR INFORMATION) pdf icon PDF 48 KB

    To review the forward plan and to comment on items anticipated to be received at the Woking Joint Committee in 2018/19.

    Additional documents:

    Minutes:

    Declarations of Interest:      None

     

    Officers attending:   Nicola Thornton-Bryar, Partnership Committee Officer, SCC

     

    Petitions, Public Questions, Statements:  None

     

    The Woking Joint Committee noted the forward plan of items expected to be received on 2018/19.