Agenda, decisions and minutes

Cabinet
Tuesday, 16 July 2019 2.00 pm

Venue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN

Contact: Vicky Hibbert or Angela Guest  020 8541 9075 Email: angela.guest@surreycc.gov.uk

Webcast: View the webcast

Items
No. Item

111/19

Apologies for Absence

112/19

Minutes of Previous Meeting: (25 June 2019)

113/19

Declarations of Interest

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Additional documents:

    Decision:

    Mr Colin Kemp declared a personal interest in item 12 - Proposal to enter into a local education partnership with Schools Alliance for Excellence in that he was a director at Surrey Training School Networks until last year but he took no part in the negotiations.

     

    Minutes:

    Mr Colin Kemp declared a personal interest in item 12 - Proposal to enter into a local education partnership with Schools Alliance for Excellence in that he was a director at Surrey Training School Networks until last year but he took no part in the negotiations.

     

114/19

Members' Questions pdf icon PDF 72 KB

    The deadline for Member’s questions is 12pm four working days before the meeting (10 July 2019).

     

    Additional documents:

    Decision:

    There were two questions from Mr Jonathan Essex.  These and the responses are attached as annex 1.

     

    Minutes:

    There were two questions from Mr Jonathan Essex.  These and the responses are attached as Annex A.

     

115/19

Public Questions

116/19

Petitions pdf icon PDF 60 KB

    The deadline for petitions was 14 days before the meeting, and a petition of 1111 signatories has been received regarding “Cancel the proposed cuts to Surrey Fire and Rescue Service in Runnymede”.

    Additional documents:

    Decision:

    There was one petition relating to Surrey Fire & Rescue Service.  Details of the petition and Cabinet response is attached as annex 2.

     

    Minutes:

    There was one petition relating to Surrey Fire & Rescue Service.  Details of the petition and Cabinet response is attached as Annex B.

     

    Fiona Dent spoke to the petition and explained fire arrival times using various scenarios.  She also pointed out that if Egham was closed this would be disastrous as it was close to an airport and close to a couple of major motorways.  The Cabinet Member for Community Safety, Fire & Resilience reported that she was in contact with the Leader of Runnymede Council and would follow this up in due course.

117/19

Representations received on reports to be considered in private

118/19

Reports from Select Committees , Task Groups, Local Committees and other Committees of the Council

119/19

Leader / Deputy Leader / Cabinet Member Decisions/ Investment Board Taken Since the Last Cabinet Meeting pdf icon PDF 102 KB

    To note any delegated decisions taken by the Leader, Deputy Leader, Cabinet Members and Investment Board since the last meeting of the Cabinet.

    Additional documents:

    Decision:

    RESOLVED:

     

    That the decisions taken by Cabinet Members since the last meeting were noted.

     

    Reason for Decision:

     

    To inform the Cabinet of decisions taken by the Leader, Cabinet Members and Strategic Investment Board under delegated authority.

     

    Minutes:

    RESOLVED:

     

    That the decisions taken by Cabinet Members since the last meeting were noted.

     

    Reason for Decision:

     

    To inform the Cabinet of decisions taken by the Leader, Cabinet Members and Strategic Investment Board under delegated authority.

120/19

Special Educational Needs and Disability (SEND) Travel Assistance pdf icon PDF 107 KB

    All councils have statutory responsibilities related to home to school transport. Surrey County Council is proposing to review and ensure its SEND travel assistance policy enables the Council to continue to deliver its statutory responsibilities, improves outcomes for children and young people with SEND and controls costs. 

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That the design principles to support the delivery of the Council’s statutory responsibilities for home to school transport for children and young people with special educational needs and disabilities be approved.

     

    2.    That the Executive Director for Children, Families and Learning in consultation with the Cabinet Member for All-Age Learning finalises proposals for public consultation from September 2019 be agreed.

     

    3.    That responsibility be delegated to the Executive Director in consultation with the Cabinet Member for All-Age Learning to review the Council’s SEND travel assistance policy following public consultation in Autumn 2019, including children and young people with SEND and their families. 

     

    Reason for Decision:

     

    There were significant areas of underperformance in relation to Surrey County Council’s delivery of its arrangements for home to school transport for children and young people with special educational needs and disabilities.  Poor practice and culture were driving poor outcomes for children and young people and high costs. Delivery of the outcomes sought through the proposed design principles will benefit all Surrey residents by supporting the integration and independence of children and young people with SEND, promoting environmental sustainability and securing the efficient use of public resources.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Minutes:

    The Cabinet Member for All-Age Learning presented a report that detailed the Council’s proposals to review and ensure its Special Education Needs & Disabilities (SEND) travel assistance policy enabled the Council to continue to deliver its statutory responsibilities, improve outcomes for children and young people with SEND and control costs.  Members noted that much of the transport was provided through a procurement framework.  Also, that social life and independence were key issues for clients and therefore supported the recommendations.

     

    RESOLVED:

     

    1.    That the design principles to support the delivery of the Council’s statutory responsibilities for home to school transport for children and young people with special educational needs and disabilities be approved.

     

    2.    That the Executive Director for Children, Families and Learning in consultation with the Cabinet Member for All-Age Learning finalises proposals for public consultation from September 2019 be agreed.

     

    3.    That responsibility be delegated to the Executive Director in consultation with the Cabinet Member for All-Age Learning to review the Council’s SEND travel assistance policy following public consultation in Autumn 2019, including children and young people with SEND and their families. 

     

    Reason for Decision:

     

    There were significant areas of underperformance in relation to Surrey County Council’s delivery of its arrangements for home to school transport for children and young people with special educational needs and disabilities.  Poor practice and culture were driving poor outcomes for children and young people and high costs. Delivery of the outcomes sought through the proposed design principles will benefit all Surrey residents by supporting the integration and independence of children and young people with SEND, promoting environmental sustainability and securing the efficient use of public resources.

     

    The decision was unanimous.

121/19

Commissioning of Special Educational Need or Disability placements from Schools and Colleges in the Non Maintained Independent sector pdf icon PDF 119 KB

    This report sets out recommendations arising from work on options for the commissioning arrangements for placement of learners with special education needs in independent, Non Maintained Independent Sector (NMIs), schools and colleges. These placements are currently spot purchased. The proposals in this report do not apply to maintained schools in Surrey.  The report outlines the approach the Council is taking to work regionally with other local authorities to develop more cost effective ways of placing children in specialist placements.

     

    NB: Part 2 Annex at item 23.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That Surrey County Council join with West Sussex County Council to implement the Children’s Placements and Other Support Services Dynamic Purchasing System contract for the provision of the placement of day and residential learners in independent schools and colleges from July 2019 until 31st March 2026 was approved.

     

    2.    That providers as listed in the Part 2 annex to the submitted report be awarded a place on the new Dynamic Purchasing System as they have passed the Invitation to Tender (ITT) evaluation process, whilst recognising that further organisations will be able to join throughout the duration of the Dynamic Purchasing System if they pass the ITT.

     

    3.    That authority be delegated to the Director of Education, Lifelong Leaning & Culture to implement the Dynamic Purchasing System and award all contracts, where a mini-competition tender procedure has been followed under the new Dynamic Purchasing System.

     

    Reason for Decision:

     

    Working regionally with West Sussex County Council and using a Dynamic Purchasing System  will achieve the following benefits:

     

    ·         By increasing market share, it will enhance Surrey’s position to influence and negotiate; share information around specialist educational. placements; address gaps in support and improve value for money

    ·         Provide a framework where there is transparency around price and service offer which support value for money commissioning within Surrey’s new Gateway for Resources team. 

    ·         Support better quality of education and outcomes for children through collaborative contract management and monitoring.

    ·         Build up cost knowledge of the sector in a joined-up way with other local authorities so that Surrey achieves best value and is charged at a similar rate as neighbouring authorities.

    ·         Joint working with suppliers to ensure compliance with regulations and laws.

    ·         A better understanding of suppliers’ processes, which may foster collaboration and working together to reduce costs.

    ·         Standard templates for contracting thus reducing supplier time working out variances between forms and contracts when placing children.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Minutes:

    The Cabinet Member for All-Age Learning explained the current method of spot purchasing for placements and how this new Dynamic Purchasing System (DPS) would increase negotiation, transparency and tailor packages for individuals.  She highlighted the maximum fee for provision that would help control unit costs and work undertaken to ensure providers choose to be part of the framework.

     

    Members discussed lobbying of the new Secretary of State when the new Prime Minister was in place.

     

    RESOLVED:

     

    1.    That Surrey County Council join with West Sussex County Council to implement the Children’s Placements and Other Support Services Dynamic Purchasing System contract for the provision of the placement of day and residential learners in independent schools and colleges from July 2019 until 31st March 2026 was approved.

     

    2.    That providers as listed in the Part 2 annex to the submitted report be awarded a place on the new Dynamic Purchasing System as they have passed the Invitation to Tender (ITT) evaluation process, whilst recognising that further organisations will be able to join throughout the duration of the Dynamic Purchasing System if they pass the ITT.

     

    3.    That authority be delegated to the Director of Education, Lifelong Leaning & Culture to implement the Dynamic Purchasing System and award all contracts, where a mini-competition tender procedure has been followed under the new Dynamic Purchasing System.

     

    Reason for Decision:

     

    Working regionally with West Sussex County Council and using a Dynamic Purchasing System  will achieve the following benefits:

     

    ·         By increasing market share, it will enhance Surrey’s position to influence and negotiate; share information around specialist educational. placements; address gaps in support and improve value for money

    ·         Provide a framework where there is transparency around price and service offer which support value for money commissioning within Surrey’s new Gateway for Resources team. 

    ·         Support better quality of education and outcomes for children through collaborative contract management and monitoring.

    ·         Build up cost knowledge of the sector in a joined-up way with other local authorities so that Surrey achieves best value and is charged at a similar rate as neighbouring authorities.

    ·         Joint working with suppliers to ensure compliance with regulations and laws.

    ·         A better understanding of suppliers’ processes, which may foster collaboration and working together to reduce costs.

    ·         Standard templates for contracting thus reducing supplier time working out variances between forms and contracts when placing children.

     

    The decision was unanimous.

122/19

Proposal to charge maintained schools for the cost of conversion to become an academy school pdf icon PDF 100 KB

    There are costs for the Department for Education (DfE), maintained schools and their maintaining authorities when a school converts to become an academy.  Schools are given a grant to contribute to their costs but local authorities get no financial support.

    Local authorities must either bear the full cost of the work they undertake by law to facilitate transfers of status, or charge the converting school the costs, which they are entitled to do.  Cabinet is asked to consider these issues and the recommendation to charge.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

    Additional documents:

    Decision:

    RESOLVED:

     

    1. The charging of schools for the costs to the council on an ‘averaged’ basis was approved.

     

    2. That charges of £6,000 for a community or voluntary controlled school, £5,000 for a voluntary aided school (which does not require HR service input); £4,000 for foundation or trust schools (which do not require human resource or property service input); and charges to be negotiated on a case by case basis for private finance initiative (PFI) schools was approved.

     

    3. That annual consideration of charges, taking account of any inflation or deflation in the specific areas of work, be delegated to the Executive Director for Children, Families and Learning and that the Council’s constitution be amended to allow the scheme of delegation to reflect this.

     

    4. That charges be levied for any new school formally requesting to convert to academy status (upon receipt of approval from the Department for Education) from 1 September 2019 was agreed.

     

    Reason for Decision:

     

    The costs nationally of schools converting to become academy trusts (or becoming a part of an existing trust) are high.  The House of Commons committee of public accounts estimated in its report, published in July 2018 and entitled ‘Converting schools to academies’, that the cost to the government of conversions had been £745,000,000 since 2010.

     

    The committee noted that the full cost of conversion, including spending by schools and local authorities, is unclear.  Surrey County Council, unlike many other top-tier councils in England, has not adopted a policy of charging for the costs it bears relating to such transfers.  This currently means that the burden is shifted from general taxation to the council tax payer in Surrey.  It also has an effect on the resources available for other council priorities.

     

    For these reasons, it is proposed to charge schools, on the basis set out in recommendations above, for the costs to the council of conversions, on an averaged basis.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Minutes:

    The Cabinet Member for All-Age Learning introduced a report that recommended charging schools for conversion to academy status.  There were costs for the Department for Education (DfE), maintained schools and their maintaining authorities when a school converted to an  academy.  Schools were given a grant to contribute to their costs but local authorities get no financial support.  She explained that charges would take effect from 1 September 2019 and would not affect those schools already in the process of converting.

     

    Recommendation 3, as given in the report, was removed as it was repeated.

     

    RESOLVED:

     

    1.    The charging of schools for the costs to the council on an ‘averaged’ basis was approved.

     

    2.    That charges of £6,000 for a community or voluntary controlled school, £5,000 for a voluntary aided school (which does not require HR service input); £4,000 for foundation or trust schools (which do not require human resource or property service input); and charges to be negotiated on a case by case basis for private finance initiative (PFI) schools was approved.

     

    3.    That annual consideration of charges, taking account of any inflation or deflation in the specific areas of work, be delegated to the Executive Director for Children, Families and Learning and that the Council’s constitution be amended to allow the scheme of delegation to reflect this.

     

    4.    That charges be levied for any new school formally requesting to convert to academy status (upon receipt of approval from the Department for Education) from 1 September 2019 was agreed.

     

    Reason for Decision:

     

    The costs nationally of schools converting to become academy trusts (or becoming a part of an existing trust) are high.  The House of Commons committee of public accounts estimated in its report, published in July 2018 and entitled ‘Converting schools to academies’, that the cost to the government of conversions had been £745,000,000 since 2010.

     

    The committee noted that the full cost of conversion, including spending by schools and local authorities, is unclear.  Surrey County Council, unlike many other top-tier councils in England, has not adopted a policy of charging for the costs it bears relating to such transfers.  This currently means that the burden is shifted from general taxation to the council tax payer in Surrey.  It also has an effect on the resources available for other council priorities.

     

    For these reasons, it is proposed to charge schools, on the basis set out in recommendations above, for the costs to the council of conversions, on an averaged basis.

     

    The decision was unanimous.

123/19

Libraries and Cultural Services Transformation

    Additional documents:

    Decision:

    RESOLVED:

     

    To defer this item.

     

    Reason for decision:

     

    Following on from the widespread consultation at the end of 2018, the County Council had been discussing with districts and boroughs the precise way forward for a 21st century library service. These discussions had been fruitful but more time was required to formulate the final proposals. This item was therefore deferred to allow sufficient time for detailed discussions.

     

    Minutes:

    RESOLVED:

     

    That this item be DEFERRED.

     

    Reason for decision:

     

    Following on from the widespread consultation at the end of 2018, the County Council had been discussing with districts and boroughs the precise way forward for a 21st century library service. These discussions had been fruitful but more time was required to formulate the final proposals. This item was therefore deferred to allow sufficient time for detailed discussions.

     

    The decision was unanimous.

124/19

Creation of a New Specialist Centre at Worplesdon Primary School in Partnership with Freemantles School Providing 21 Places for Pupils with High Communication and Interaction Needs pdf icon PDF 70 KB

    To agree the proposal for a new specialist centre to be developed at Worplesdon Primary School. This would create places for primary pupils with an Education Health and Care Plan (EHCP) and who have Communication and Interaction Needs (COIN) in Surrey. The specialist centre will be based at Worplesdon Primary School and operated in partnership with Freemantles School.

     

    NB Part 2 Annex at Item 24.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That the proposal to build a specialist centre at Worplesdon Primary School in partnership with Freemantles School, be agreed in principle, and the project to proceed subject to a full public consultation and statutory notices was approved.

     

    2.    That the funding for this project be allocated from the Special Education Needs & Disabilities Capital Grant of £10.7m and the scheme be added to the Capital programme, as detailed in the Part 2 annex of the submitted report.

     

    Reason for Decision:

     

    A new specialist provision centre at Worplesdon Primary School would meet the demand for additional places for children and young people with communication and interaction needs (COIN). This is the first centre in Surrey that is being developed in partnership between a special school and a mainstream primary school. The two schools working in partnership ensure pupils benefit from the expertise of a special school as well as inclusion in a mainstream primary school.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Minutes:

    The Cabinet Member for All-Age Learning detailed the proposals for a new specialist centre to be developed at Worplesdon Primary School in partnership with Freemantles School. This would meet place requirements and the need for specialist placements. The specialist centre would be based at Worplesdon Primary School and operated in partnership with Freemantles School.  It would be the first centre in Surrey that was being developed in partnership between a special school and a mainstream primary school.

     

    Several Members expressed support for  this proposal and for bringing it into mainstream education.  They gave praise and thanks to council officers, the Cabinet Member and to Freemantles.

     

    RESOLVED:

     

    1.    That the proposal to build a specialist centre at Worplesdon Primary School in partnership with Freemantles School, be agreed in principle, and the project to proceed subject to a full public consultation and statutory notices was approved.

     

    2.    That the funding for this project be allocated from the Special Education Needs & Disabilities Capital Grant of £10.7m and the scheme be added to the Capital programme, as detailed in the Part 2 annex of the submitted report.

     

    Reason for Decision:

     

    A new specialist provision centre at Worplesdon Primary School would meet the demand for additional places for children and young people with communication and interaction needs (COIN). This is the first centre in Surrey that is being developed in partnership between a special school and a mainstream primary school. The two schools working in partnership ensure pupils benefit from the expertise of a special school as well as inclusion in a mainstream primary school.

     

    The decision was unanimous.

125/19

Proposal to enter into a local education partnership with Schools Alliance for Excellence pdf icon PDF 259 KB

    This report seeks Cabinet approval for the Council to be a partner in a new, not-for-profit company, which is to be called the Schools Alliance for Excellence (SAfE).  This is a partnership – between schools, both maintained schools and academies, the Surrey Teaching Schools Network (STSN), the Dioceses operating in Surrey and Surrey County Council to continue to improve the quality of education in Surrey.

     

    NB: Part 2 Annex at item 25.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    1. That the establishment of the new school-led partnership for improvement in Surrey known as the Schools Alliance for Excellence (SAfE) be approved.

     

    2. That the Council’s participation as a member of SAfE with two officers of the Council to be appointed to the board of directors of the company be endorsed.

     

    3. That the commission SAfE lead and manage Surrey’s school improvement strategy for an initial three years, from September 2019 to 2022 was agreed.

     

    4. That delegated authority be given to the Executive Director for Children, Families, Lifelong Learning and Culture, in consultation with the Cabinet Member for All-Age Learning, to agree, as appropriate, to SAfE being contracted for further council commissions over the next three years was agreed.

     

    5. That the Council act as the ‘supervising authority’ for SAfE was agreed.

     

    Reason for Decision:

     

    Surrey County Council outsourced its school improvement services over 15 years ago. Through the contract, Babcock 4S was engaged to undertake all 11 council duties relating to school standards and the quality assurance of all maintained schools, 14 compliance checking duties and five relating to the curriculum. This contract came to an end in March 2019, and these duties are currently being undertaken by council officers on a short-term basis.  However, this is not consistent with the developing schools-led system and partnership approach underpinning our work with children and families.

     

    Over recent years, Surrey schools have built a system of improvement using local practitioners and teaching schools.  The recommendations in this report would extend the breadth and depth of that schools-led system so it can accelerate improvement in the outcomes for children and young people, particularly the most vulnerable, in Surrey schools.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Minutes:

    Cabinet considered a report that sought approval for the Council to be a partner in a new, not-for-profit company, which was to be called the Schools Alliance for Excellence (SAfE).  This was a partnership – between schools, both maintained schools and academies, the Surrey Teaching Schools Network (STSN) and the Council – to continue to improve the quality of education in Surrey.  The Cabinet Member for All-Age Learning explained how this proposal was an innovative idea driven by schools for schools.

     

    RESOLVED:

     

    1.    That the establishment of the new school-led partnership for improvement in Surrey known as the Schools Alliance for Excellence (SAfE) be approved.

     

    2.    That the Council’s participation as a member of SAfE with two officers of the Council to be appointed to the board of directors of the company be endorsed.

     

    3.    That the commission SAfE lead and manage Surrey’s school improvement strategy for an initial three years, from September 2019 to 2022 was agreed.

     

    4.    That delegated authority be given to the Executive Director for Children, Families, Lifelong Learning and Culture, in consultation with the Cabinet Member for All-Age Learning, to agree, as appropriate, to SAfE being contracted for further council commissions over the next three years was agreed.

     

    5.    That the Council act as the ‘supervising authority’ for SAfE was agreed.

     

    Reason for Decision:

     

    Surrey County Council outsourced its school improvement services over 15 years ago. Through the contract, Babcock 4S was engaged to undertake all 11 council duties relating to school standards and the quality assurance of all maintained schools, 14 compliance checking duties and five relating to the curriculum. This contract came to an end in March 2019, and these duties are currently being undertaken by council officers on a short-term basis.  However, this is not consistent with the developing schools-led system and partnership approach underpinning our work with children and families.

     

    Over recent years, Surrey schools have built a system of improvement using local practitioners and teaching schools.  The recommendations in this report would extend the breadth and depth of that schools-led system so it can accelerate improvement in the outcomes for children and young people, particularly the most vulnerable, in Surrey schools.

     

    The decision was unanimous.

126/19

Children's Improvement Update pdf icon PDF 140 KB

    This report provides Cabinet with an update on the delivery of Surrey’s Children’s Improvement Plan, the findings from the Commissioner’s interim review and the recent Ofsted Monitoring Visit and Annual Conversation. A progress update is also provided here on the service restructure and transformation work to implement and embed the new model for Surrey’s Children’s Services.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

    Additional documents:

    Decision:

    RESOLVED:

     

    1. The progress made delivering the Children’s Improvement Plan and the findings from the recent Children’s Commissioner Re-Visit, Ofsted Monitoring Visit 03 and Ofsted Annual Conversation was noted.

     

    1. That Cabinet review progress in December 2019 on the delivery of the Children’sImprovement Plan and the findings from subsequent inspections was agreed.  (The Children’s Commissioner will be conducting a further review of our improvement work in October 2019 and Ofsted will next conduct a Monitoring Visit in October-November 2019.)

     

    Reason for Decision:

     

    The Department for Education appointed Children’s Commissioner will next be reviewing our progress improving practice across children’s services in Surrey in October 2019. The Commissioner will then report to the Department for Education and Secretary of State for Education in November 2019. 

     

    The next Ofsted Monitoring Visit, focussed on the Assessment service, will take place October-November 2019 with publication of the report in late-November 2019.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Minutes:

    The Cabinet Member for Children, Young People & Families introduced an update report on improvements to Children’s Services.  There were four key elements to the update:

    ·         Progress on specific recommendations of Ofsted

    ·         Findings of the Children’s Commissioner

    ·         Finding of the third Ofsted visit that looked at ‘front door services’, and

    ·         The annual Ofsted conversation.

     

    The Cabinet Member also reported that there had been an unexpected visit from the Probation Service to look at the Youth Offending Service and as they only looked at historical cases it was expected that their report may be a difficult read.  She went on to say that the Children’s Commissioner was due back in October/November and Ofsted were due back in October.  A further update report would come to Cabinet in December.

     

    In response to Member queries the Cabinet Member explained the process for monitoring areas of concern which included the Surrey Safeguarding Children’s Board, Cabinet, Scrutiny and the Corporate Parenting Board.

     

    Members paid tribute to the Executive Director and staff for the work undertaken and to the Cabinet Member.

     

    RESOLVED:

     

    1. The progress made delivering the Children’s Improvement Plan and the findings from the recent Children’s Commissioner Re-Visit, Ofsted Monitoring Visit 03 and Ofsted Annual Conversation was noted.

     

    1. That Cabinet review progress in December 2019 on the delivery of the Children’sImprovement Plan and the findings from subsequent inspections was agreed.  (The Children’s Commissioner will be conducting a further review of our improvement work in October 2019 and Ofsted will next conduct a Monitoring Visit in October-November 2019.)

     

    Reason for Decision:

     

    The Department for Education appointed Children’s Commissioner will next be reviewing our progress improving practice across children’s services in Surrey in October 2019. The Commissioner will then report to the Department for Education and Secretary of State for Education in November 2019. 

     

    The next Ofsted Monitoring Visit, focussed on the Assessment service, will take place October-November 2019 with publication of the report in late-November 2019.

     

    The decision was unanimous.

127/19

Approval for Surrey to join the Regional Adoption Agency pdf icon PDF 295 KB

    This report seeks approval for Surrey County Council to enter into an agreement to establish a Regional Adoption Agency (RAA) with three other local authorities, Brighton and Hove City Council, East and West Sussex County Councils.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That Surrey County Council’s participation in (the creation of) a Regional Adoption Agency (RAA) to be known as Adoption South East (ASE) in partnership with Brighton and Hove City Council, and East and West Sussex County Councils was agreed.

     

    2.    That authority be delegated to the Executive Director for Children, Families, Lifelong Learning and Culture in consultation with the Cabinet Member for Children, Young People & Families to take any action necessary or incidental to the above including entering into and signing off the Partnership Agreement and any other agreement between Surrey County Council and the participating Authorities in order for the Regional Adoption arrangement to be implemented by 2020 was agreed.

     

    3.    That authority be delegated to the Executive Director for Children, Families, Lifelong Learning and Culture in consultation with the Cabinet Member for Children, Young People & Families to agree transfer of the Council’s contribution to the pooled RAA budget, in accordance with the terms of the Partnership Agreement was agreed.

     

    Reason for Decision:

     

    In response to the Action Plan for Adoption and alongside many other Councils Surrey County Council, in conjunction with Brighton and Hove City Council, East and West Sussex County Councils has developed a proposal to deliver its adoption services via a RAA. The Government has a power through the Education and Adoption Act 2016 which allows it to direct a Local Authority to join a Regionalised Adoption Agency if it has not already done so by 2020.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Minutes:

    Cabinet considered a report that sought approval for Surrey County Council to enter into an agreement to establish a Regional Adoption Agency (RAA) with three other local authorities, Brighton and Hove City Council, East and West Sussex County Councils.  The Cabinet Member for Children, Young People & Families explained that a hub and spoke model would be used and that East Sussex CC would support the hub with the other council’s being spokes.  She also reported that East Sussex CC adoption service was rated as outstanding.

     

    RESOLVED:

     

    1.    That Surrey County Council’s participation in (the creation of) a Regional Adoption Agency (RAA) to be known as Adoption South East (ASE) in partnership with Brighton and Hove City Council, and East and West Sussex County Councils was agreed.

     

    2.    That authority be delegated to the Executive Director for Children, Families, Lifelong Learning and Culture in consultation with the Cabinet Member for Children, Young People & Families to take any action necessary or incidental to the above including entering into and signing off the Partnership Agreement and any other agreement between Surrey County Council and the participating Authorities in order for the Regional Adoption arrangement to be implemented by 2020 was agreed.

     

    3.    That authority be delegated to the Executive Director for Children, Families, Lifelong Learning and Culture in consultation with the Cabinet Member for Children, Young People & Families to agree transfer of the Council’s contribution to the pooled RAA budget, in accordance with the terms of the Partnership Agreement was agreed.

     

    Reason for Decision:

     

    In response to the Action Plan for Adoption and alongside many other Councils Surrey County Council, in conjunction with Brighton and Hove City Council, East and West Sussex County Councils has developed a proposal to deliver its adoption services via a RAA. The Government has a power through the Education and Adoption Act 2016 which allows it to direct a Local Authority to join a Regionalised Adoption Agency if it has not already done so by 2020.

     

    The decision was unanimous.

128/19

Providing Council Tax Relief for Surrey's Care Leavers pdf icon PDF 108 KB

    The Cabinet is being asked to agree in principal to support care leavers by paying the Surrey County Council proportion of Council Tax (around 75% of the total amount of Council Tax), for those care leavers living by themselves (independent living) or sharing with others with some support (semi-independent living).

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That Council Tax Relief be provided, for the Surrey County Council proportion of Council Tax, for Care Leavers (living in and out of the county) in independent and semi-independent living arrangements from 1 April 2020 from the ages of 18-25 years old (up to their 25th birthday) was agreed in principle.

     

    2.    That for Care Leavers from the ages of 18-25 years old (up to their 25th birthday), living in independent and semi-independent living arrangements outside of Surrey County Council local authority area; that 75% of their Council Tax is paid for Surrey County Council was agreed.

     

    3.    That Cabinet review this each political cycle (i.e. every 4 years), including understanding the impact this has made for Care Leavers, with the first review taking place in 2021 following the County Council elections was agreed.

     

    Reason for Decision:

     

    Through its Corporate Parenting responsibilities Surrey County Council (and its partners) has a duty to do the very best for Children in Care and Care Leavers, and provide the necessary care and support so they can achieve their potential. Supporting with the cost of living through Council Tax Relief will help Care Leavers to manage their transition to adulthood and help make their own home affordable, providing stability and a safe place.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Minutes:

    The Cabinet Member for Children, Young People & Families introduced a report that sought agreement to support care leavers by paying the Surrey County Council proportion of Council Tax (around 75% of the total amount of Council Tax), for those care leavers living by themselves (independent living) or sharing with others with some support (semi-independent living).  She went on to explain that currently in the local authority area of Surrey a small number of district and borough areas were providing council tax relief for care leavers, however this was an inconsistent offer resulting in unfairness.  Conversations with districts and boroughs would be ongoing and the with the Police & Crime Commissioner.

     

    Mr Will Forster addressed the Cabinet and stated he was pleased this was happening and requested that all care leavers be notified that they didn’t have to pay when the districts & boroughs send out the bills.  The Cabinet Member agreed to take this suggestion forward.

     

    RESOLVED:

     

    1.    That Council Tax Relief be provided, for the Surrey County Council proportion of Council Tax, for Care Leavers (living in and out of the county) in independent and semi-independent living arrangements from 1 April 2020 from the ages of 18-25 years old (up to their 25th birthday) was agreed in principle.

     

    2.    That for Care Leavers from the ages of 18-25 years old (up to their 25th birthday), living in independent and semi-independent living arrangements outside of Surrey County Council local authority area; that 75% of their Council Tax is paid for Surrey County Council was agreed.

     

    3.    That Cabinet review this each political cycle (i.e. every 4 years), including understanding the impact this has made for Care Leavers, with the first review taking place in 2021 following the County Council elections was agreed.

     

    Reason for Decision:

     

    Through its Corporate Parenting responsibilities Surrey County Council (and its partners) has a duty to do the very best for Children in Care and Care Leavers, and provide the necessary care and support so they can achieve their potential. Supporting with the cost of living through Council Tax Relief will help Care Leavers to manage their transition to adulthood and help make their own home affordable, providing stability and a safe place.

     

    The decision was unanimous.

129/19

Adult Social Care Accommodation with Care and Support Strategy for Extra Care Housing for Older People and Independent Living Schemes for adults with a learning disability and/or autism pdf icon PDF 174 KB

    This paper sets out SCC’s strategy to deliver accommodation with care and support by 2030 that will enable people to access the right health and social care at the right time in the right place, with appropriate housing for residents that helps them to remain independent, achieve their potential and ensures nobody is left behind.

     

    [The decisions on this item can be called in by the Adults & Health Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That commitment to the Adult Social Care Accommodation with Care and Support Strategy as approved by Cabinet on 30 October 2018 was reaffirmed.

     

    2.    Cabinet endorsed its ambition to deliver:

    a.    sufficient units of affordable extra care housing to reduce the council’s reliance on traditional residential and nursing care over the next ten years; and

    b.    sufficient additional units of independent living to support people with a learning disability and/or autism over the next five years.

     

    3.    That the existing pipeline schemes that have been identified as suitable for extra care housing:

    a.    are assessed against the criteria and the process set out in the Asset and Place Strategy; and

    b.    have full business cases developed and submitted to Cabinet for consideration and (if appropriate) approval at its meeting in October 2019, was agreed.

     

    4.    That the use of available delegated powers to acquire individual units in existing or new developments, and for larger acquisitions to be brought forward to Cabinet for approval was endorsed.

     

    5.    That the overall programme be included in the budget report and capital programme to be brought forward in January 2020 was agreed.

     

    6.    That all other existing vacant sites be reviewed in accordance with the Asset and Place Strategy for their potential development as extra care or independent living accommodation, and that suitable sites were brought forward to Cabinet for approval once the business case was developed be agreed.

     

    7.    That a dedicated team be resourced within Adult Social Care to deliver the project in line with the Accommodation with Care and Support Strategy was agreed.

     

    Reason for Decision:

     

    To ensure the Council delivers its Accommodation with Care and Support Strategy and Community Vision for Surrey 2030.

     

    [The decisions on this item can be called in by the Adults & Health Select Committee]

     

    Minutes:

    The Cabinet Member for Adults introduced a report that set out the challenges faced by the Care and Support system in Surrey.  It also set out the Council’s strategy to deliver accommodation with care and support by 2030 that would enable people to access the right health and social care at the right time in the right place, with appropriate housing for residents that helps them to remain independent, achieve their potential and ensure no one is left behind.

     

    RESOLVED:

     

    1.    That commitment to the Adult Social Care Accommodation with Care and Support Strategy as approved by Cabinet on 30 October 2018 was reaffirmed.

     

    2.    Cabinet endorsed its ambition to deliver:

    a.    sufficient units of affordable extra care housing to reduce the council’s reliance on traditional residential and nursing care over the next ten years; and

    b.    sufficient additional units of independent living to support people with a learning disability and/or autism over the next five years.

     

    3.    That the existing pipeline schemes that have been identified as suitable for extra care housing:

    a.    are assessed against the criteria and the process set out in the Asset and Place Strategy; and

    b.    have full business cases developed and submitted to Cabinet for consideration and (if appropriate) approval at its meeting in October 2019, was agreed.

     

    4.    That the use of available delegated powers to acquire individual units in existing or new developments, and for larger acquisitions to be brought forward to Cabinet for approval was endorsed.

     

    5.    That the overall programme be included in the budget report and capital programme to be brought forward in January 2020 was agreed.

     

    6.    That all other existing vacant sites be reviewed in accordance with the Asset and Place Strategy for their potential development as extra care or independent living accommodation, and that suitable sites were brought forward to Cabinet for approval once the business case was developed be agreed.

     

    7.    That a dedicated team be resourced within Adult Social Care to deliver the project in line with the Accommodation with Care and Support Strategy was agreed.

     

    Reason for Decision:

     

    To ensure the Council delivers its Accommodation with Care and Support Strategy and Community Vision for Surrey 2030.

     

    The decision was unanimous.

130/19

Housing Infrastructure Fund - Funding Allocation of £95 Million to Woking Town Centre pdf icon PDF 110 KB

    The Housing Infrastructure Fund is a £5.5 billion government capital grant programme launched in summer 2017 to help to deliver up to 300,000 new homes in England in response to the national shortage of good quality accessible housing.  The county council in conjunction with Woking Borough Council submitted a bid to the Housing Infrastructure Fund in the second round of bidding submissions on 3 December 2018. On behalf of Surrey County Council, Woking Borough Council led on all aspects and fully funded the bid. Following a comprehensive and detailed due diligence process by government this bid has now been approved.

     

    [The decisions on this item can be called in by the Communities, Environment & Highways Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That Surrey County Council accepts the funding award of £95million for the A320 Woking Town Centre project from the Housing Infrastructure Fund (HIF) allocated by the Ministry of Housing, Communities and Local Government, subject to Woking Borough Council entering into a legal agreement with Surrey County Council to deliver the project and accept all grant conditions as set by Homes England as well as indemnifying Surrey County Council against all financial and legal risks was agreed.

    2.    That Surrey County Council enter into appropriate legal agreements with Woking Borough Council to allow the Woking Borough Council to act as agent to deliver the project, accept all bid grant conditions as set by Homes England was agreed.

    3.    That authority be delegated to the Executive Director Community Protection, Transport & Environment and the Deputy Leader regarding any further decisions relating to this project was agreed.

     

    4.    That authority be delegated to the Executive Director Community Protection, Transport & Environment in consultation with the Deputy Leader for any future decisions on the three remaining HIF bids should they be successful and subject to meeting relevant and similar terms and conditions as set for the Woking Town Centre grant award was agreed.

     

    Reason for Decision:

     

    To accept the grant funding awarded by government to the A320 Woking Town Centre project and enter into appropriate legal agreements to pass on all financial and legal risks in delivering the project to Woking Borough Council.

     

    The grant funding will allow Woking to continue to prosper as a town and provide much needed housing for the local community.

     

    To fast track decisions on the remaining three HIF bids should they be successful.

     

    [The decisions on this item can be called in by the Communities, Environment & Highways Select Committee]

     

    Minutes:

    A report that set out how Surrey County Council, in conjunction with Woking Borough Council, submitted a bid to the Housing Infrastructure Fund in the second round of bidding submissions on 3 December 2018 was introduced by the Deputy Leader. He explained that subject to a legal agreement between Surrey County Council and Woking Borough Council this project will delivered by Woking Borough Council, working in close partnership with Surrey County Council and Network Rail. It was expected to reduce congestion in the area, as well as opening up land for housing.

     

    Mr Will Forster addressed the Cabinet and requested that divisional Members be consulted on individual projects as part of the process.  He also noted that the Equalities Impact Assessment had highlighted that some residents would do poorly in the use of shared spaces and therefore requested that segregated rather than shared paths be used.

     

    The Deputy Leader responded that consultation would be led by local council and he would ensure divisional Members were part of that process.  Likewise, the use of shared space was borough-led but he would look at what could be insisted on.

     

    RESOLVED:

     

    1.    That Surrey County Council accepts the funding award of £95million for the A320 Woking Town Centre project from the Housing Infrastructure Fund (HIF) allocated by the Ministry of Housing, Communities and Local Government, subject to Woking Borough Council entering into a legal agreement with Surrey County Council to deliver the project and accept all grant conditions as set by Homes England as well as indemnifying Surrey County Council against all financial and legal risks was agreed.

    2.    That Surrey County Council enter into appropriate legal agreements with Woking Borough Council to allow the Woking Borough Council to act as agent to deliver the project, accept all bid grant conditions as set by Homes England was agreed.

    3.    That authority be delegated to the Executive Director Community Protection, Transport & Environment and the Deputy Leader regarding any further decisions relating to this project was agreed.

     

    4.    That authority be delegated to the Executive Director Community Protection, Transport & Environment in consultation with the Deputy Leader for any future decisions on the three remaining HIF bids should they be successful and subject to meeting relevant and similar terms and conditions as set for the Woking Town Centre grant award was agreed.

     

    Reason for Decision:

     

    To accept the grant funding awarded by government to the A320 Woking Town Centre project and enter into appropriate legal agreements to pass on all financial and legal risks in delivering the project to Woking Borough Council.

     

    The grant funding will allow Woking to continue to prosper as a town and provide much needed housing for the local community.

     

    To fast track decisions on the remaining three HIF bids should they be successful.

     

    The decision was unanimous.

131/19

Consultation Response to the Transport for the South East Proposal to Government pdf icon PDF 98 KB

    This report sets out the County Councils position and basis for agreement to a draft proposal to Government agreed by the Transport for the South East (TfSE) Shadow Partnership Board in December 2018 setting out the powers that TfSE wishes to acquire should it be offered statutory status in the future.

     

    [The decisions on this item can be called in by the Communities, Environment & Highways Select Committee]

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That the consultation draft of the Proposal to Government (Annex 1 to the submitted report)  including the powers and responsibilities requested by Transport for the South East (TfSE) and the proposed governance arrangements with the following amendments to Annex 1 (Table 1) be agreed,

                a.        Rail - The powers being sought for rail should be for strategic schemes only and the County Council must still be consulted directly on the terms of the franchises and any matters that affect us locally (including infrastructure and service enhancements).

                b.        Bus Service Provision - The powers being sought for bus service franchising should be in partnership with and with the agreement of the County Council.

     

    2.    That authority be delegated to the Executive Director for Community Protection, Transport and Environment in consultation with the Deputy Leader to make any final changes to the TfSE proposal submitted to Government.

     

    Reason for Decision:

     

    The TfSE Proposal to Government is a constructive way for Authorities in the South East Area to exercise a common voice to government through the use of the powers sought in Annex 1.

     

    [The decisions on this item can be called in by the Communities, Environment & Highways Select Committee]

     

    Minutes:

    The Deputy Leader introduced a report that set out the Councils position and basis for agreement to a draft proposal to Government agreed by the Transport for the South East (TfSE) Shadow Partnership Board in December 2018 setting out the powers that TfSE wished to secure should it be offered statutory status in the future.

     

    There was concern expressed about the term ‘franchising’ to which the Deputy Leader explained that TfSE were not looking to take over the running of bus services but were looking at how they could support bus services currently in use and looking across boundaries to deliver better services.  TfSE were keen to work in partnership with local authorities.

     

    RESOLVED:

     

    1.    That the consultation draft of the Proposal to Government (Annex 1 to the submitted report)  including the powers and responsibilities requested by Transport for the South East (TfSE) and the proposed governance arrangements with the following amendments to Annex 1 (Table 1) be agreed,

                a.        Rail - The powers being sought for rail should be for strategic schemes only and the County Council must still be consulted directly on the terms of the franchises and any matters that affect us locally (including infrastructure and service enhancements).

                b.        Bus Service Provision - The powers being sought for bus service franchising should be in partnership with and with the agreement of the County Council.

     

    2.    That authority be delegated to the Executive Director for Community Protection, Transport and Environment in consultation with the Deputy Leader to make any final changes to the TfSE proposal submitted to Government.

     

    Reason for Decision:

     

    The TfSE Proposal to Government is a constructive way for Authorities in the South East Area to exercise a common voice to government through the use of the powers sought in Annex 1.

     

    The decision was unanimous.

132/19

Town Centre Highway Management Agreements pdf icon PDF 93 KB

    The County Council, as the Highway Authority has a statutory duty to maintain highway maintainable at the public expense in Surrey. The network is maintained to comply with its statutory obligation to ensure the safety of highway users. District and Borough Councils invest in their town centres and have local priorities, which may include bespoke or expensive materials.  If a District or Borough Council chooses to enter into a “Town Centre Highway Management Agreement” with the County Council, it will give them the ability to control an agreed defined area to higher locally determined standards.

     

    [The decisions on this item can be called in by the Communities, Environment & Highways Select Committee]

    Additional documents:

    Decision:

    RESOLVED:

     

    1.    That authority is delegated to the Head of Highways and Transport, in consultation with the Cabinet Member for Highways, to enter into “Town Centre Highway Management Agreements” with district/borough councils which request this arrangement was agreed.

    2.    That local / joint committees undertake operational oversight of any such agreements was agreed.

     

    Reason for Decision:

     

    The introduction of Town Centre Highway Management Agreements enable willing district/borough councils to manage and maintain their prestige locations according to local priorities and needs.  Standards of maintenance will need to be as high as, or greater than that provided by the county council for the rest of the highway network.  The agreements may help to attract additional investment in the highway network. Income from licensing will facilitate such investment.

    They will build on close cooperation between the county council and district/borough councils in delivering services for Surrey residents.

     

    [The decisions on this item can be called in by the Communities, Environment & Highways Select Committee]

     

    Minutes:

    The Cabinet Member for Highways presented a report that sought agreement for the council to enter into “Town Centre Highway Management Agreement” if sought by district/borough councils.

     

    A few Members expressed their gratitude that this report was before them and stated how it showed the Council’s commitment to partnership working.

     

    RESOLVED:

     

    1.    That authority is delegated to the Head of Highways and Transport, in consultation with the Cabinet Member for Highways, to enter into “Town Centre Highway Management Agreements” with district/borough councils which request this arrangement was agreed.

    2.    That local / joint committees undertake operational oversight of any such agreements was agreed.

     

    Reason for Decision:

     

    The introduction of Town Centre Highway Management Agreements enable willing district/borough councils to manage and maintain their prestige locations according to local priorities and needs.  Standards of maintenance will need to be as high as, or greater than that provided by the county council for the rest of the highway network.  The agreements may help to attract additional investment in the highway network. Income from licensing will facilitate such investment.

    They will build on close cooperation between the county council and district/borough councils in delivering services for Surrey residents.

     

    The decision was unanimous.

133/19

Monthly Budget Monitoring Report pdf icon PDF 128 KB

    This report summarises the most significant issues for the Council’s 2019/20 financial position as at 31 May 2019 for revenue and capital budgets. Annex1 provides further details on service budgets, expenditure to date and year-end forecast.

     

    [The decisions on this item can be called in by the Resources & Performance Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    Cabinet noted that;

     

    1.            The Council’s forecast revenue and capital budget positions for the year.

     

    Cabinet approved;

     

    2.            The re-profiled 2019/20 capital budget of £114m, and

     

    3.            The draw-down of revenue funding carried forward at outturn for;

                  i.        £0.28m for bus planning

                 ii.        £0.05m for completed local highways works

                iii.        £0.23m for Economic Development

     

    Reason for Decision:

     

    This report is presented to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval of any necessary actions.

     

    [The decisions on this item can be called in by the Resources & Performance Select Committee]

     

     

    Minutes:

    The Cabinet Member for Finance gave highlights from a report that summarised the most significant issues for the Council’s 2018/19 financial position as at 31 May 2019 for revenue and capital budgets. Annex 1 to the report provided further details on service budgets, expenditure to date and year-end forecast.

     

    The Leader of the Council informed Members that there would be a thorough look at the capital budget going forward.  He also reiterated the challenges faced by the Council.

     

    RESOLVED:

     

    Cabinet noted that;

     

    1.            The Council’s forecast revenue and capital budget positions for the year.

     

    Cabinet approved;

     

    2.            The re-profiled 2019/20 capital budget of £114m, and

     

    3.            The draw-down of revenue funding carried forward at outturn for;

                  i.        £0.28m for bus planning

                 ii.        £0.05m for completed local highways works

                iii.        £0.23m for Economic Development

     

    Reason for Decision:

     

    This report is presented to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval of any necessary actions.

     

    The decision was unanimous.

134/19

Contract for Reactive and Cyclical Maintenance of Surrey County Council Maintained Buildings in the Surrey West Area pdf icon PDF 470 KB

    On 26 March 2019, Cabinet approved the award of contracts for Building Maintenance and Statutory Building Maintenance & Responsive Building Repairs under the tender for Hard Facilities Management. Although included in the same tender exercise, the request for approval did not include the requirement for Building Fabric Maintenance in the West of Surrey area as the bids received did not provide value for money within the budget available. The decision was made to re-tender this service as a stand-alone requirement.

     

    [The decisions on this item can be called in by the Resources & Performance Select Committee]

    Additional documents:

    Decision:

    RESOLVED:

     

    That authority be delegated to the Executive Director for Resources, in consultation with the Cabinet Member for Corporate Support, to award a contract to the winning bidder to provide Building Maintenance and Statutory Building Maintenance & Responsive Building Repairs – Building Fabric Maintenance to Surrey County Council Maintained Buildings in the Surrey West Area for up to 7 years.

     

    Reason for Decision:

     

    To ensure that a decision can be made flexibly and quickly to make sure that we can provide continuity of service and to maximise the mobilisation period available to the new Contractor.

     

    [The decisions on this item can be called in by the Resources & Performance Select Committee]

     

    Minutes:

    The Cabinet Member for Corporate Support introduced a report that described how this was included in the tender exercise for Hard Facilities Management, for which a report came to Cabinet in March, but the bids received did not provide value for money within the budget available. The decision was made to re-tender this service as a stand-alone requirement.

     

    The existing contract for the provision of this service for Building Maintenance and Statutory Building Maintenance & Responsive Building Repairs Planned Maintenance Works was to expire on 30 September 2019.  In order to maintain a continuous service and provide the new contractor with a reasonable mobilisation period, any new contract would need to be issued as soon as possible after the completion of the evaluation. Flexibility was therefore required on the timing of decision making to award contracts.

    RESOLVED:

     

    That authority be delegated to the Executive Director for Resources, in consultation with the Cabinet Member for Corporate Support, to award a contract to the winning bidder to provide Building Maintenance and Statutory Building Maintenance & Responsive Building Repairs – Building Fabric Maintenance to Surrey County Council Maintained Buildings in the Surrey West Area for up to 7 years.

     

    Reason for Decision:

     

    To ensure that a decision can be made flexibly and quickly to make sure that we can provide continuity of service and to maximise the mobilisation period available to the new Contractor.

     

    The decision was unanimous.

135/19

EXCLUSION OF THE PUBLIC

    That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

    Additional documents:

    Decision:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

    Minutes:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

136/19

Commissioning of Special Educational Need or Disability placements from Schools and Colleges in the Non Maintained Independent sector

    This Part 2 annex contains information which is exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Decision:

    RESOLVED:

     

    See Minute 121/19.

     

    Reason for Decision:

     

    See Minute  121/19.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Minutes:

    The Cabinet Member for All-Age learning introduced this Part 2 annex to the main report that contained information which was exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).

     

    RESOLVED:

     

    See Minute 121/19.

     

    Reason for Decision:

     

    See Minute  121/19.

     

137/19

Creation of a New Specialist Centre at Worplesdon Primary School in Partnership with Freemantles School Providing 21 Places for Pupils with High Communication and Interaction Needs

Decision:

RESOLVED:

 

1.      That the business case for the project to provide a new specialist centre providing 21 places for pupils with high communication and interaction needs See Exempt Minute [E-7-19].

 

2.    Approved the arrangements by which a variation (See Exempt Minute [E-7-19]) may be agreed by the Lead Asset Strategy Manager and Executive Director for Children, Families and Lifelong Learning and Culture in consultation with the Cabinet Member for Education, the Cabinet Member for All Age Learning and Cabinet Member for Finance and the Leader of the Council.

 

3.      That authority be delegated to the Lead Asset Strategy Manager in consultation with the Leader of the Council, Cabinet Member for Education, Head of Procurement and Section 151 Officer to approve going to tender for works to when a competitive tender is procured.

 

Reason for Decision:

 

See Minute 124/19.

 

[The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

 

Minutes:

The Cabinet Member for All-Age learning introduced this Part 2 annex to the main report that contained information which was exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).

 

RESOLVED:

 

1.      That the business case for the project to provide a new specialist centre providing 21 places for pupils with high communication and interaction needs See Exempt Minute [E-7-19].

 

2.    Approved the arrangements by which a variation (See Exempt Minute [E-7-19]) may be agreed by the Lead Asset Strategy Manager and Executive Director for Children, Families and Lifelong Learning and Culture in consultation with the Cabinet Member for Education, the Cabinet Member for All Age Learning and Cabinet Member for Finance and the Leader of the Council.

 

3.      That authority be delegated to the Lead Asset Strategy Manager in consultation with the Leader of the Council, Cabinet Member for Education, Head of Procurement and Section 151 Officer to approve going to tender for works to when a competitive tender is procured.

 

Reason for Decision:

 

See Minute 124/19.

 

The decision was unanimous.

138/19

Proposal to enter into a local education partnership with Schools Alliance for Excellence

    This Part 2 annex contains information which is exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

    Decision:

    RESOLVED:

     

    See Minute 125/19.

     

    Reason for Decision:

     

    See Minute  125/19.

     

    [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

     

     

    Minutes:

    The Cabinet Member for All-Age learning introduced this Part 2 annex to the main report that contained information which was exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).

     

    RESOLVED:

     

    See Minute 125/19.

     

    Reason for Decision:

     

    See Minute  125/19.

     

139/19

Disposal of the Former Merstham Library, Weldon Way, Merstham

Decision:

The Leader of the Council introduced this Part 2 report that contained information which was exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).

 

RESOLVED:

 

1.    That the former Merstham library site be sold. See Exempt Minute [E-8-19].

 

  1. That authority be delegated to the Executive Director of Resources, in consultation with the Leader, for a variation in the agreed sale price to reflect possible changes and circumstances as a result of the due diligence process. See Exempt Minute [E-8-19].

 

Reason for Decision:

 

The property was no longer considered suited to ongoing service delivery, nor capable of generating significant income. See Exempt Minute [E-8-19].

 

[The decisions on this item can be called in by the Resources & Performance Select Committee]

 

Minutes:

The Leader of the Council introduced this Part 2 report that contained information which was exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).

 

RESOLVED:

 

1.    That the former Merstham library site be sold. See Exempt Minute [E-8-19].

 

  1. That authority be delegated to the Executive Director of Resources, in consultation with the Leader, for a variation in the agreed sale price to reflect possible changes and circumstances as a result of the due diligence process. See Exempt Minute [E-8-19].

 

Reason for Decision:

 

The property was no longer considered suited to ongoing service delivery, nor capable of generating significant income. See Exempt Minute [E-8-19].

 

The decision was unanimous.

140/19

PUBLICITY FOR PART 2 ITEMS

    To consider whether the item considered under Part 2 of the agenda should be made available to the Press and public.

    Additional documents:

    Decision:

    RESOLVED:

     

    It was agreed that non-exempt information may be made available to the press and public, where appropriate.

    Minutes:

    RESOLVED:

     

    It was agreed that non-exempt information may be made available to the press and public, where appropriate.