Agenda and minutes
Venue: County Hall, Penrhyn Road, Kingston upon Thames, KT1 2DW
Contact: Sharmina Ullah
No. | Item |
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes: Apologies were received from Claire William-Morris and Trevor Willington. |
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MINUTES FROM THE PREVIOUS MEETING: 23 APRIL 2018 PDF 96 KB
To agree the minutes as a true record of the meeting. Minutes: The minutes were agreed as an accurate record of the meeting. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes:
1. The deadline for Member’s questions is 12.00pm four working days before the meeting (19 July 2018). 2. The deadline for public questions is seven days before the meeting (18 July 2018) 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received. Minutes: The Board recieved no questions and petitions. |
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LOCAL PENSION BOARD ACTION TRACKER PDF 85 KB
The Purpose of the report:
The Board is asked to note its action tracker and the information presented in Annex 1, Freedom of Information requests. Additional documents: Minutes: Key points raised during the discussion:
Actions/further information to be provided:
The Pensions Service Delivery Manager to provide the link to the fundamentals programme to allow members to book training.
Recommendations:
The Board noted the content of this report.
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LOCAL PENSION BOARD FORWARD PLAN PDF 51 KB
The purpose of the report:
The Board is asked to note its Forward Plan. Minutes: Key points raised during the discussion:
1. Members noted that one further Board meeting was scheduled for the remainder of the calendar year and suggested that the Board’s forward plan be created on a rolling basis to allow flexibility.
Actions/ further information to be provided:
None.
Recommendations:
The Board noted the content of this report. |
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PENSION FUND COMMITTEE UPDATE PDF 161 KB
The purpose of the report:
The Pension Fund Committee met on 8 June 2018. This report provides a summary of this meeting and any resolutions made.
The Board is asked to note the content of this report.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
John Smith, Senior Advisor Graham Ellwood, Vice-Chairman
Key points raised during the discussion:
Actions/ further information to be provided:
Officers to provide the Board with a draft copy of the Active Members Newsletter for comment before its publication in August.
The Board to receive a briefing note on investments explaining the Pension Fund arrangement.
Recommendations:
The Board noted the content of this report.
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ADMINISTRATION PERFORMANCE REPORT: 1 APRIL 2018 TO 30 JUNE 2018 PDF 138 KB
The Purpose of the report:
The Board is asked to note the content of this report and make recommendations to the Pension Fund Committee if appropriate.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Clare Chamber, Pensions Service Delivery Manager
Key points raised during the discussion:
Actions/ further information to be provided:
None
Recommendations:
The Board noted the content of this report and no recommendations were put forward to the Pension Fund Committee.
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ADMINISTRATION UPDATE: 1 APRIL 2018 TO JUNE 2018 PDF 120 KB
The Purpose of the report:
The Board is asked to note the content of this report and make recommendations if any further action is required.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Clare Chambers, Pensions Service Delivery Manager
Key points raised during the discussion:
General Data Protection Regulations (GDPR)
Guaranteed Minimum Pension (GMP) Reconciliation
Annual Benefit Statements
Actions/further information to be provided:
The Board to receive;
a) statistics on the number of queries identified by the GMP reconciliation process.
b) annual benefit statement templates.
Recommendations:
The Board noted the content of this report and made no further recommendations. |
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REVIEW OF INTERNAL DISPUTE RESOLUTION CASES IN 2018/19: QUARTER ONE PDF 112 KB
The Purpose of the report:
The Board is asked to note the content of this report.
Minutes: Declarations of interest:
None
Witnesses:
John Smith, Senior Advisor
Key points raised during the discussion:
I. One stage 2 determination was made in respect of an appeal received at the end of the previous quarter, II. One appeal to the Pensions Ombudsman was received and III. One determination was received from the Pensions Ombudsman relating to a separate case.
Actions/ further information to be provided:
None.
Recommendations:
The Board noted the content of this report.
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CUSTOMER COMPLAINTS REPORT: QUARTER 1 PDF 105 KB
The Purpose of the report:
The Board is asked to note the content of this report and Annex and make recommendations if any further action is required.
Additional documents: Minutes: Declarations of interest:
None.
Witnesses:
Clare Chambers, Pensions Service Delivery Manager
Key points raised during the discussion:
Actions/further information to be provided:
The Board to receive complaints data from the Helpdesk outlining top issues.
Recommendations:
The Board noted the content of the report and annex.
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COMMUNICATIONS UPDATE PDF 113 KB
The Purpose of the report:
The Board to note the content of this report. Minutes: Declarations of interest:
None
Witnesses:
Clare Chambers, Pensions Service Delivery Manager
Key points raised during the discussion:
Actions/further information to be provided:
None
Recommendations:
The Board noted the content of this report.
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Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ayaz Malik, Pensions Accountant Advisor
Key points raised during the discussion:
Actions/further information to be provided:
The Board to receive a presentation from the IMT Manager on the Council’s implementation of Cyber Security.
Recommendations:
The Board noted the content of this report.
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RISK REGISTERS 2018/19: QUARTER 1 PDF 118 KB
The purpose of the report:
The Board is asked to note the content of this report and the Fund Risk Register (shown as Annex 1) and Administration Risk Register (shown as Annex 2) and make recommendations to the Pension Fund Committee (Committee) if required.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
John Smith, Senior Advisor Clare Chambers, Pensions Service Delivery Manager
Key points raised during the discussion:
Actions/further information to be provided:
Officers to update comments for A12 in the Administration Risk Register to highlight the further progress made with the GMP reconciliation.
Recommendations:
The Board noted the content of this report, the Fund Risk Register and Administration Risk Register.
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LOCAL PENSION BOARD ANNUAL REPORT
The Local Pension Board Annual Report will be tabled at the meeting. Minutes: Declarations of interest:
None
Witnesses:
Ayaz Malik, Pensions Accountant Advisor
Key points raised during the discussion:
Actions/further information to be provided:
None
Recommendations:
The Board noted the content of this report.
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TRAINING BULLETIN: QUARTER 1 PDF 120 KB
The purpose of the report:
This paper presents an outline of recent developments in pensions and it is intendedhelp board members develop a broader understanding of the issues.
Minutes: Declarations of interest:
None
Witnesses:
John Smith, Senior Advisor
Key points raised during the discussion:
Actions/further information to be provided:
None.
Recommendations:
The Board noted the content of this report.
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PRE-VALUATION PROJECT PLAN
The purpose of the report:
The Board is asked to note the content of this report.
Additional documents: Minutes: Declarations of Interest:
None.
Witnesses:
John Smith, Senior Advisor Ayaz Malik, Pensions Account Advisor
Key points raised during the discussion:
Recommendations:
The Board noted the content of this report.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE
Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of part 1 of Schedule 12A of the Act. |
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BORDER TO COAST UPDATE
The purpose of the report:
The Board is asked to note the content of this report.
Additional documents: Minutes:
Key points raised during the discussion:
1. The Chairman agreed to take this meeting into Part 2 for this item.
RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public was excluded from the meeting on the grounds that it involves the likely disclosure of exempt information under the relevant paragraphs pf Part 1 of Schedule 12 A of the Act. |
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PUBLICITY OF PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the Press and public.
Minutes:
Key points raised during the discussion:
1. The Board agreed that Item 18, the Pre-valuation Project Plan which was published as Part 2 Private could be made available to the public as there was no disclosure of exempt information (attached as Annex 1). Members of the public were also invited to stay for this item.
RESOLVED: The Board agreed not to disclose the information relating to the Part 2 item, Border to Coast update as it was commercially sensitive. |
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DATE OF THE NEXT MEETING
The next meeting of the Local Pension Board will be held on 23 October 2018. Minutes: The next meeting of the Local Pension Board will be held on 23 October 2013. |