Agenda, decisions and minutes

Runnymede Joint Committee
Monday, 25 November 2019 7.00 pm

Venue: The Village Centre, 68 Victoria Street, Englefield Green. TW20 0GX

Contact: Carys Walker  Partnership Committee Officer

Items
No. Item

OPEN FORUM pdf icon PDF 83 KB

An extended Open Forum was held as part of this meeting. Residents were encouraged to submit their questions in advance via social media or by contacting the Partnership Committee Officer. They were also given the opportunity to pose them from the floor on the evening itself. Questions were invited on any council related issue but there was a particular focus on parking, highways and crime and disorder.

 

The Committee was joined by officers from both councils, local Borough councillors and representatives from the local police team.

 

This session lasted 1 hour and 10 minutes. Questions and their responses have been attached. Actions will be added to the decision tracker and will be followed up accordingly with an update at the next meeting. Streets mentioned in questions and responses are in Englefield Green village unless stated otherwise.

 

The majority of concerns issued were around on–street parking and these concerns were noted when the Committee considered new parking measures as part of the Parking Review (see minutes 31/19)

 

It was also suggested that next meeting should have a focus on Controlled Parking Zones  (CPZs) to encourage residents to consider implementing one in their area.

 

 

25/19

WRITTEN PUBLIC QUESTIONS pdf icon PDF 75 KB

    To answer any questions from residents or businesses within Runnymede borough area in accordance with Standing Order 14.2. Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.

    Minutes:

    Two questions were submitted from Mr Colin Perkins. An officer response was prepared for these questions and both the question and response were published ahead of the meeting and are attached to the online minutes.

     

    Question one centred on Middle Hill, Englefield Green and raised concerns about drivers speeding and mounting pavements and the potential dangers of this happening.

     

    Question two was about road works on the A30 and asked how disruption to traffic could be avoided.

     

    As Mr Perkins was not in attendance, there was no follow up question and the officer’s responses were noted.

26/19

APOLOGIES FOR ABSENCE

27/19

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i) Any disclosable pecuniary interests and / or

    (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting.

    NOTES:

    · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).

    · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    None were received,

28/19

WRITTEN MEMBER QUESTIONS pdf icon PDF 57 KB

    To receive any written questions from members under Standing Order 13. The deadline for members’ questions is 12 noon four working days before the meeting.

    Minutes:

    Cllr Isabel Mullins, Borough Councillor for Egham Town submitted a question about the safety of the pedestrian footpath leading up Egham Hill after dark. She noted that not only was this a busy road but a shared pathway with cyclists and therefore potentially hazardous.

     

    Her written submission and the officer response was published ahead of the meeting and can be found attached to these minutes.

     

    In follow up, the Borough Councillor asked whether it was known how many cyclists used this route and whether there was a need for it on the southern side. In response, the Divisional Member reported that the cycle path was a very popular feature. There had already been considerable investment in it and she continues to receive a lot of requests for improvements. Were this to be removed, the Divisional Member feels that this would meet with strong public opposition.

29/19

PETITIONS AND PETITION RESPONSES

    To receive any petitions in accordance with Standing Order 14.1. Notice must be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s or Runnymede Borough Council’s e-petitions website as long as the minimum number of signatures has been reached 14 days before the meeting.

    Minutes:

    No petitions were received for this meeting.

     

     

30/19

MINUTES FROM PREVIOUS MEETING pdf icon PDF 75 KB

31/19

PARKING REVIEW (FOR DECISION) pdf icon PDF 161 KB

    The Joint Committee will consider recommendations for on- street parking measures presented by the Area Parking Officer.

    Additional documents:

    Decision:

    The Joint Committee (Runnymede) agreed:

     

    (i)            the proposed amendments to on-street parking restrictions in Runnymede in the report with the addition in Chertsey of the extension of yellow lines along Fordwater Road (B387) at the junction of Paddocks Way to enable safe exit onto main road.

     

    (ii)           that the Joint Committee allocates funding as detailed in paragraph 5.1 of the report to proceed with the introduction of the parking amendments.

     

    (iii)          with the intention of the County Council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Runnymede as shown on the drawings in annex A is advertised and that if no objections are maintained, the orders are made.

     

    (iv)         that if there are unresolved objections, they will be dealt with in accordance   with the County Council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice  chairman of this committee and the appropriate county councillor.

     

    (v)          with the intention of the County Council to advertise the making of a consolidation Order (without change) of the existing Traffic Regulation Orders to Runnymede is approved, and that approval for future consolidations, when they become necessary, can be granted by the committee chairman.

     

     

     

    Reasons:

     

    1.    These decisions give parking officers the authority to proceed with the legal process to implement these measures.

     

    2.    These parking restrictions will make a positive impact towards:-

     

    ·         Road safety

    ·         Access for emergency vehicles

    ·         Access for refuse vehicles

    ·         Easing traffic congestion

    ·         Better regulated parking

    ·         Better enforcement

     

    Minutes:

    The Parking Officer related the process for how reviews are carried out and reported that this particular review considered 230 requests over 100 different locations across the borough. The decisions taken by the Joint Committee at this meeting gave officers the authority to start the legal process of advertising the proposed measures and consulting with residents. The Parking Officer reported that the advertising costs associated with this process will account for around a third of the available budget for this year.

     

    After the lengthy discussions on parking that took place as part of the Open Forum, members felt that it was important to implement these measures for the benefit of their residents. One additional measure for Chertsey was added and agreed at the meeting. This is highlighted in bold font below.

     

     

     

    The Joint Committee (Runnymede) agreed:

     

    (i)            the proposed amendments to on-street parking restrictions in Runnymede in the report with the addition in Chertsey of the extension of yellow lines along Fordwater Road (B387) at the junction of Paddocks Way to enable safe exit onto main road.

     

    (ii)           that the Joint Committee allocates funding as detailed in paragraph 5.1 of the report to proceed with the introduction of the parking amendments.

     

    (iii)          with the intention of the County Council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Runnymede as shown on the drawings in annex A is advertised and that if no objections are maintained, the orders are made.

     

    (iv)         that if there are unresolved objections, they will be dealt with in accordance   with the County Council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice  chairman of this committee and the appropriate county councillor.

     

    (v)          with the intention of the County Council to advertise the making of a consolidation Order (without change) of the existing Traffic Regulation Orders to Runnymede is approved, and that approval for future consolidations, when they become necessary, can be granted by the committee chairman.

     

     

     

    Reasons:

     

    1.    These decisions give parking officers the authority to proceed with the legal process to implement these measures.

     

    2.    These parking restrictions will make a positive impact towards:-

     

    ·         Road safety

    ·         Access for emergency vehicles

    ·         Access for refuse vehicles

    ·         Easing traffic congestion

    ·         Better regulated parking

    ·         Better enforcement

     

32/19

HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 111 KB

    To receive an update from the Highways Area Team Manager (North East).

    Minutes:

    The Highways officer introduced the report which detailed the progress made on delivering the Highways improvement programme for 2019/20. The report also provided an update on the latest budgetary position and updates on topical Highways matters.

     

    The Committee noted the report.

     

33/19

DECISION TRACKER pdf icon PDF 77 KB

    To review any outstanding decisions from the Joint Committee.

    Minutes:

    The decision tracker was perused by the committee members and it was agreed to remove the items recommended by the Partnership Committee Officer. Cllr N King provided an update on the item relating to a problem with uneven footpaths in Thorpe Cemetery, relating that he has spoken with the Head of Cemeteries in the Borough Council to investigate this and the issue was as a result of natural subsidence. This was reported back to the resident who had raised the issue.

34/19

FORWARD PROGRAMME 2019/20 pdf icon PDF 68 KB

35/19

DATE OF NEXT MEETING

    To be held on Monday 9 March 2020 at 7.00pm in the Council Chamber, Runnymede Civic Centre, Station Road, Addlestone, KT15 2AH

    (Meeting to start with Informal Open Forum)

    Minutes:

    The next meeting was confirmed as Monday 9 March at 7pm in the Civic Centre, Station Road, Addlestone.