Venue: Council Chamber, Elmbridge Civic Centre, High Street, Esher, KT10 9SD
Contact: Nicola Morris, Partnership Committee Officer Community Partnerships & Safety Team, 2nd Floor, Epsom Town Hall, The Parade, Epsom KT18 5BY
APPOINTMENT OF CHAIRMAN AND VICE-CHAIRMAN OF THE LOCAL COMMITTEE FOR 2019/20 [FOR INFORMATION]
To note the appointment by Council of County Councillor Peter Szanto as Chairman and County Councillor Mike Bennison as Vice-Chairman of the Local Committee for the current municipal year.
APPOINTMENT OF BOROUGH COUNCIL SUBSTITUTE MEMBERS [EXECUTIVE FUNCTION - FOR DECISION]
Under the County Council's Constitution (Part 4. Standing Orders, Part 3 40 (f)) no substitutes are permitted for district/borough council coopted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the
nomination of the relevant district/borough council.
The Local Committee is therefore asked to decide whether it wishes to co-opt substitutes in the municipal year 2019/20. Elmbridge Borough Council has nominated 9 Borough Councillors and 9 substitutes to serve on the Local Committee for the municipal year 2019-2020. Jonanna Killian, Chief Executive, has now confirmed these appointments as follows, subject to the agreement by the Committee
to permit substitutes:
ELMBRIDGE BOROUGH COUNCIL APPOINTED MEMBERS 
Cllr David Archer [Esher]
Cllr Steve Bax [Molesey East]
Cllr Andrew Davis [Weybridge Riverside]
Cllr Roy Green [Hersham Village]
Cllr Peter Harman [Weybridge St George’s Hill]
Cllr Mrs Mary Marshall [Claygate]
Cllr Mrs Christine Richardson [Walton Central]
Cllr Mrs Mary Sheldon [Hersham Village]
Cllr Graham Woolgar [Walton Central]
Elmbridge Borough Council Substitutes 
Cllr Andrew Burley [Oxshott & Stoke D'Abernon]
Cllr Mrs Christine Elmer [Walton South]
Cllr Alan Kopitko [Walton North]
Cllr Mrs Vicki Macleod [Weybridge Riverside]
Cllr Mrs Dorothy Mitchell [Cobham & Downside]
Cllr Chris Sadler [Walton Central]
Cllr Stuart Selleck [Molesey East]
Cllr Mrs Janet Turner [Hinchley Wood and Weston Green]
Cllr Simon Waugh [Esher]
That the Local Committee [Elmbridge] agreed:
To co-opt the substitutes for Borough Council members for the municipal year 2019/20 as listed in the report.
Reasons: Standing Order 40(f) requires the Committee, at its first meeting in the municipal year, to agree whether it wishes Borough Council members to be permitted to have substitutes.
APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions, if
agreed under item 2, from Borough members under Standing Order
DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or
(ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
To receive any Chairman’s announcements.
To answer any questions or receive a statement from any member of the public who lives, works or studies in the Elmbridge Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Partnership Committee Officer at least by 12 noon four working days before the meeting.
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by e-mail to the Partnership Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
To approve the Minutes of the previous meeting as a correct record.
To receive any written questions from Members under Standing Order 47. Notice should be given in writing to the Partnership Committee Officer by 12.00 noon four working days before the meeting.
This report summarises progress with the Local Committee’s programme of Highways works for the current Financial Year 2018-19.
Officers have worked with Members to design a programme of Local Structural Repair (LSR – large scale patching) for this Financial Year 2019-20, of total value £200,000 capital.
Members are encouraged to start considering the strategy and priorities for next Financial Year, 2019-20.
That the Local Committee (Elmbridge) agreed to:
(i) Approve the capital maintenance programme detailed in Table 4 of the report to be funded from the £200,000 capital allocation for this Financial Year 2019-20.
(ii) Approve three amendments and one addition to the Elmbridge parking review 2018-19 retrospectively, as set out in the report, allowing the relevant traffic orders to be made (subject to objections).
Authorise the Area Highway Manager in consultation
with the Chairman, Vice Chairman, and relevant Divisional Member(s)
to undertake all necessary procedures to deliver the agreed
Committee’s allocation of funding for carriageway patching needs to be prioritised to specific sites, which complement the countywide programmes of works.
To agree to amendments and additions to the Committee’s recent Parking Review so these can be advertised.
Committee is asked to provide the necessary authorisation to deliver those programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.
The local committee has a delegated budget of £3,000 for community safety projects in 2019/20. This report sets out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents.
That the Local Committee [Elmbridge] agreed that:
(i) The committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of the report.
(ii) Authority be delegated to the Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of the report.
(iii) The committee receives updates on the project(s) funded, the outcomes and the impact it has achieved.
Reasons: The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations.
This report seeks the approval of Local Committee task group members and the appointment of representatives to external bodies.
That the Local Committee [Elmbridge] agreed that:
The committee approves the membership of the task groups and appointments to outside bodies, as set out below for the 2019/20 municipal year:
The Elmbridge Community and Safety
Partnership – Dr Peter Szanto
Elmbridge Old Person’s Advisory
Body – Mr Ernest Mallett
Parking Task Group – SCC members:
Dr Peter Szanto; Mike Bennison; Elmbridge BC members: Cllr Andrew
Davis, Cllr Steve Bax, and Cllr Roy
Green. Terms of reference
to be amended to add an additional Borough Councillor
Cycling and Walking Task Group –
SCC members: Mr John O’Reilly, Rachael I Lake, Ernest
Mallett; Elmbridge BC members: Cllr Andrew Davis, Cllr Janet Turner
and Cllr Ashley Tilling, subject to his
Esher Transport Study Member Task Group
– SCC members: Mr Tim Oliver, Dr Peter Szanto; Elmbridge BC
members: Cllr David Archer
Brooklands Transport Study Member
Steering Group – SCC members: Mr Tim Oliver, Mr John
O’Reilly; Elmbridge BC members: Cllr Peter Harman
(vii) Hinchley Wood Schools Road Safety Improvements Member Task Group – SCC members: Mr Mike Bennison, Mr Nick Darby; Elmbridge BC member: Cllr Janet Turner
Reasons: The report proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies.
This item provides an update on previous decisions and actions agreed by the Committee. The Committee is asked to agree that the items marked as complete are removed from the tracker.
The Committee is asked to note the forward plan for the Committee and propose any items which they would like to see added.
DATE OF NEXT MEETING [FOR INFORMATION]
Friday 6 September at 4pm, Elmbridge Civic Centre