Agenda and decisions

Epsom and Ewell Local Committee - Wednesday, 21 July 2021 7.00 pm

Venue: Bourne Hall, Spring Street, Ewell KT17 1UF

Contact: Nicola Morris, Partnership Committee Officer  Surrey County Council, Community Partnerships & Engagement Team, Epsom Town Hall (2nd floor), Epsom, KT18 5BY

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Items
No. Item

1.

APPOINTMENT OF CHAIRMAN AND VICE-CHAIRMAN OF THE LOCAL COMMITTEE FOR 2021/22

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    To note the appointment by Council of County Councillor John Beckett as Chairman and County Councillor Steven McCormick as Vice-Chairman of the Local Committee for the current municipal year.

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2.

APPOINTMENT OF BOROUGH COUNCIL MEMBERS [EXECUTIVE FUNCTION – FOR DECISION]

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    Under the County Council's Constitution (Part 4. Standing Orders, Part 3 40 (f)) no substitutes are permitted for district/borough council co-opted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the

    nomination of the relevant district/borough council.

     

    The Local Committee is therefore asked to decide whether it wishes to co-opt substitutes in the municipal year 2021/22.

     

    Epsom & Ewell Borough Council has nominated 5 Borough Councillors and 5 substitutes to serve on the Local Committee for the municipal year 2021-2022. Joanna Killian, Chief Executive, has now confirmed these appointments as follows, subject to the agreement by the Committee to permit substitutes:

     

    Epsom & Ewell Borough Council appointed members [5]

    Councillor Nigel Collin [College]

    Councillor Neil Dallen [Town]

    Councillor Debbie Monksfield [Court]

    Councillor Phil Neale [Cuddington]

    Councillor Humphrey Reynolds [Ewell]

     

    Epsom and Ewell Borough Council Substitutes [5]

    Councillor Arthur Abdulin [Town]

    Councillor Steve Bridger [Stamford]

    Councillor Kate Chinn [Court]

    Councillor Chris Frost [Nonsuch]

    Councillor Peter Webb [Auriol]

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    Decision:

    That the Local Committee [Epsom & Ewell] agreed:

     

    To co-opt substitutes for Borough Council members for the municipal year 2021/22.

     

    Reasons: Standing Order 40(f) requires the Committee at its first meeting in the municipal year to agree whether it wishes Borough Council members to be permitted to have substitutes

3.

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39.

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4.

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)               Any disclosable pecuniary interests and / or

    (ii)              Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

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5.

CHAIRMAN'S BUSINESS

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    The Chairman will update the Committee on any current issues.

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6.

WRITTEN PUBLIC QUESTIONS AND STATEMENTS pdf icon PDF 186 KB

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    To answer any questions or receive a statement from any member of the public who lives, works or studies in the Surrey County Council area in accordance with Standing Order 69.  Notice should be given in writing or by e-mail to the  Partnership Committee Officer at least by noon four working days before the meeting.

     

    One question has been received so far and a response is attached.  Any further questions received before the deadline will be provided in a supplementary agenda.

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7.

PETITIONS pdf icon PDF 127 KB

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    To receive any petitions in accordance with Standing Order 68.

     

    One petition has been received:

     

    Improve the pedestrian and wheelchair crossing at the College Road/Longdown Lane traffic lights in Epsom

     

    Lead petitioner:  David Gulland          Signatures: 250

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    Decision:

    That the Local Committee [Epsom & Ewell] agreed:

     

    To include a scheme to improve the pedestrian and wheelchair crossing at the

    College Road/Longdown Lane traffic lights in Epsom, on the prioritisation list for consideration in a future highway programme.

     

    Reason: To consider whether the issues raised in the petition can be addressed.

8.

MINUTES OF PREVIOUS MEETING pdf icon PDF 288 KB

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    To approve the Minutes of the previous meeting as a correct record.

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9.

MEMBER QUESTION TIME pdf icon PDF 266 KB

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    To receive any written questions from Members under Standing Order 47.   Notice should be given in writing to the Partnership Committee Officer by 12.00 noon four working days before the meeting.

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10.

ALTERATION TO THE OPERATIONAL HOURS OF A BUS STAND CLEARWAY - EPSOM STATION [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 308 KB

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    The hours of operation of the local bus services E9 and E10 bus routes are being extended on 28th August 2021.

     

    These bus services previously operated between 6.00am – 8.10pm (Monday to Saturday) but they will now operate in the evenings until 11.20pm (Monday to Saturday), and will also now operate on Sundays from 9.30am to 6pm.

     

    The bus routes serve:

    E9 - (Epsom Station/Longmead /Parkview/Clarendon Park/Livingston Park/Manor Park/Epsom Station)

    E10 - (Epsom Station/Noble Park/Epsom Station)

     

    Bus routes E9 and E10 use the bus stand (which is also used as a bus stop) at Stop N on Station Approach, outside Epsom Station. The existing clearway was given approval by Epsom & Ewell Local Committee in September 2016. An extension of the hours of operation of the clearway is required to be “at any time” (i.e. 24 hours a day, 7 days a week) to ensure that buses can access the bus stop waiting area/bus stand. The current hours that the clearway is enforceable are 6am to 8pm, Monday to Saturday.

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    Decision:

    That the Local Committee [Epsom & Ewell] agreed that:

     

    (i)    the operating hours of the bus stand clearway at bus stop N, Station Approach, Epsom are 6am to 12 midnight Monday to Saturday and 9am to 6pm on Sunday, subject to 28-day consultation period.

     

    (ii)   if any objections cannot be resolved, the Area Highway Manager, in consultation with the chair/vice chair of this committee and the county councillor for the division, decides whether or not they should be acceded to and therefore whether the proposed change should be made, with or without modifications

     

    Reasons:

    To ensure that the bus stand clearway at bus stop N, Station Approach is operational during the hours of service so that the bus can access the bus stand and wait between journeys at this stand without the obstruction of parked vehicles, and provide stepfree access to those wishing to use the bus stop and thus support the extended operating hours of the E9 & E10 bus routes.

11.

HIGHWAYS UPDATE [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 254 KB

    Officers have worked with Members to agree priorities for this Financial Year’s Capital Maintenance programme of carriageways, footways and kerbs.

     

    Preparations are progressing to implement the Kingston Road (Aldi) Puffin Crossing later this Financial Year.

     

    A Traffic Regulation Order is needed to enable the section of Old London Road leading from Tattenham Corner Road to the Top Car Park on Epsom Downs to be closed overnight.

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    Decision:

    That the Local Committee [Epsom & Ewell]:

     

    (i)    Agreed the 2021-22 programme of Capital Maintenance schemes, as detailed in Table 2 of the report, and to authorised the Area Team Manager, in consultation with the Chairman, Vice Chairman and Divisional Member to amend this programme as appropriate should unforeseen circumstances arise that would put the programme at risk of delivery;

     

    (ii)   Authorised the Area Highway Manager, in consultation with the Chairman, Vice-Chairman and Divisional Member, to advertise a legal notice for a new Puffin Crossing on the A240 Kingston Road, between Aldi on one side of the road and Timbercroft on the other, and to resolve any representations that are received;

    (iii) [by 5 votes FOR to 2 AGAINST] Authorised the Area Highway Manager, in consultation with the Chairman, Vice-Chairman and Divisional Member, to advertise a permanent prohibition of traffic order to prevent motor vehicles entering the section of Old London Road between Tattenham Corner Road and the Top Car Park on Epsom Downs overnight, as detailed in Table 3 below, and to resolve any objections that may arise;

    (iv)  Authorised the Area Highway Manager in consultation with the Chairman, Vice-Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reasons:

    A programme of capital maintenance schemes needs to be agreed to invest Committee’s £217,000 allocation for this purpose. Officers have worked with Members to agree priorities. However, should unforeseen circumstances arise that

    might put the programme at risk, the Area Highway Manager needs flexibility to amend the programme as appropriate.

     

    A new Puffin Crossing is due to be implemented this Financial Year 2021-22 on the

    A240 Kingston Road between Aldi and Timbercroft. Before any new traffic signal

    controlled crossing is installed, a legal notice is necessary to inform the local

    community and give opportunity for representations to be made.

12.

LOCAL COMMITTEE DECISION TRACKER [FOR DECISION] pdf icon PDF 356 KB

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    This item provides an update on previous decisions and actions agreed by the Committee.  The Committee is asked to agree that the items marked as complete are removed from the tracker.

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13.

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 11 KB

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    The Committee is asked to note the forward plan for the Committee and propose any items which they would like to see added.

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14.

DATE OF NEXT MEETING

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    Monday 8 November at 7pm tbc

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