Agenda and draft minutes

Epsom and Ewell Local Committee - Monday, 8 November 2021 7.00 pm

Venue: Main Hall, Bourne Hall, Spring Street, Ewell KT17 1UF

Contact: Gregory Yeoman, Partnership Committee Officer  Surrey County Council, Community Partnerships & Engagement Team, Woodhatch Place, 11 Cockshot Hill, Woodhatch, Reigate, RH2 8EF

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Items
No. Item

27/21

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39.

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    Minutes:

    Apologies were received from Cllr Mason (who joined the meeting later during Item 8).

28/21

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Additional documents:

    Minutes:

    Cllr Neale stated in relation to Item 5 that he had participated in the ‘Walk for Safety’ on Old Malden Lane on 28 September 2021.

29/21

CHAIRMAN'S BUSINESS

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    The Chairman will update the Committee on any current issues.

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    Minutes:

    The chairman thanked the SCC Highways team and Epsom & Ewell Borough Council for their swift action to repair the sink hole that appeared in Ewell village in October. Cllr Kington also thanked the Works Communications team for the updates they had provided on the repair work.

     

    The chairman drew member’s attention to the current Parking Review and the need to submit all requests for new parking restrictions by the end of November. He noted that, following last year’s review, signs were now being installed, although there might be a slight delay in the lining work.

30/21

WRITTEN PUBLIC QUESTIONS AND STATEMENTS

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    To answer any questions or receive a statement from any member of the public who lives, works or studies in the Surrey County Council area in accordance with Standing Order 69. Notice should be given in writing or by e-mail to the Partnership Committee Officer at least by noon four working days before the meeting.

    Additional documents:

    Minutes:

    No public questions had been received.

31/21

PETITIONS pdf icon PDF 131 KB

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    To receive any petitions in accordance with Standing Order 68.

    Additional documents:

    Minutes:

    Declarations of Interest: Cllr Neale stated that he had taken part in the ‘Walk for Safety’ on Old Malden Lane in September.

     

    Officers attending: Nick Healey, formerly Area Highways Manager

     

    Petitions, Public Questions, Statements:

    One petition had been received, from Cllr Jones (Cuddington ward), requesting a feasibility study of options relating to pedestrian safety on Old Malden Lane. The petition and officer’s response are included in the main agenda pack.

     

    Cllr Jones addressed the meeting. He stressed the increase in the number of houses that has occurred since he moved to the road and developments which are still planned. The northern side of the Lane will be full, with 110 properties, bringing a consequent rise in the number of vehicle movements and pedestrians; although SCC officers had offered some suggestions of work to improve the situation Cllr Jones felt these were inadequate in relation to pedestrian safety. He noted that on completion of the final proposed development, which included provision of a footway, there would be a gap of 80m with no footway; the landowners along this stretch have said they would be happy for a path to be constructed.

     

    Member Discussion – key points:

    The officer outlined the issue as being one of limited available space. It was encouraging to hear that the landowners with the 80m frontage where the gap would be were happy to allow a path; this is something that could be covered by the local committee’s budget. Traffic calming measures would be expensive, at approximately £25,000 per speed cushion, plus upgraded street lighting. It was noted that any footway installed would be fully accessible and include features such as tactile surfaces.

     

    The feasibility study would cover the design and cost of a scheme. It would not take place before the start of the next financial year at the earliest, by which time the outcome of the planning application would be known. It was suggested that building work could be done in advance of knowing when this final housing development would be built.

     

    With the housing developments taking place and planned, it was suggested that CIL funding might be available. While this could be applied for, it was noted that the allocation of CIL is a decision for the Borough Council and not the local committee.

     

    The Divisional member for Ewell Court, Auriol & Cuddington thanked the officer for the suggestions of works to improve the lane such as cutting back vegetation and cleaning the road markings and installing signs but he stressed the need for further action to allow for the scale of development that is taking place.

     

    In the light of the importance of the road as a main route through the area, the expectation of an increase in the number of vehicles and pedestrians, and the recorded history of accidents along the road, members agreed there was a need to address the situation.

     

    Resolution:

    Using the text of the petition as a recommendation, the Local Committee (Epsom & Ewell) AGREED:

     

    To fund a feasibility study  ...  view the full minutes text for item 31/21

32/21

MINUTES OF PREVIOUS MEETING pdf icon PDF 307 KB

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    To approve the Minutes of the previous meeting as a correct record.

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    Minutes:

    Cllr Dallen asked for an update on the Epsom High Street bus stand for route 467 - this would be provided outside the meeting.

     

    The minutes of the meeting held on 21st July 2021 were agreed as an accurate record.

33/21

WRITTEN MEMBER QUESTIONS

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    To receive any written questions from Members under Standing Order 47. Notice should be given in writing to the Partnership Committee Officer by 12.00 noon four working days before the meeting.

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Zena Curry, Highways Engagement and Commissioning Manager

     

    Petitions, Public Questions/Statements: None

     

    Member discussion – key points

    The chairman accepted a late question from the vice-chairman, who asked if there was a way in which the large and apparently increasing number of HGV journeys in the borough can be monitored.

     

    The officer explained that there is a Cabinet-approved process to do this and local communities will have the ability to set up monitoring in their areas – the information would be circulated to committee members and the officer offered to continue discussion of the issue with the vice-chairman outside the meeting.

34/21

LOCAL COMMITTEE DECISION TRACKER [FOR DECISION] pdf icon PDF 350 KB

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    This item provides an update on previous decisions and actions agreed by the Committee. The Committee is asked to agree that the items marked as complete are removed from the tracker.

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Zena Curry, Highways Engagement and Commissioning Manager

     

    Petitions, Public Questions/Statements: None

     

    Member discussion – key points

    Cllr Mason joined the meeting during this item.

     

    Cllr Kington asked for an update on Item 3 (road safety around St Joseph’s school) – this would be provided outside the meeting.

     

    Referring to three separate Items that included the making of a Traffic Regulation Order (TRO) Cllr Kington asked if it were possible to add something to an existing TRO, or to combine a number of separate TROs, to help reduce the administration and advertising costs. The officer explained that it is more cost-effective to make combined TROs, and stressed the need for members to submit requests to the Parking Review on time to make sure that this process was as efficient as possible. A commitment was given to look into the case of the planned TRO relating to installation of parking restrictions outside Auriol School and report back to Cllr Kington.

     

    Cllr Mason asked to be included in consideration of any responses relating to Item 6 (Scotts Farm Road).

     

    The Committee agreed to remove closed items from the tracker, except the following, which would remain ‘open’:

     

    Item 2 (puddles on Waterloo Road) – puddles still collect. The local member was asked to provide photos to show the extent of the problem.

     

    Item 7 (evaluation of a trial booking system at Epsom CRC). There was a range of views among members on whether the booking system had been a success or not, and a suggestion that with covid restrictions at the CRC lifted if would be possible to have more booking slots available. The post-trial report was requested, to help inform any decision on whether to reinstate the booking system or not.

35/21

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 11 KB

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    The Committee is asked to note the forward plan for the Committee and propose any items which they would like to see added.

    Additional documents:

    Minutes:

    Members expressed the view that they would like updates on services as before. County Councillors receive weekly member briefings on a wide range of topics and these could provide a useful way of highlighting which topics would be useful to bring to the local committee informal meeting. The chairman stated that he is discussing the local and joint committee operations with Cllr Hall, and he invited members to suggest any areas of interest on which they would like a briefing.

     

    The contents of the forward plan were noted.

36/21

DATE OF NEXT MEETING

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    Additional documents:

    Minutes:

    The next meeting is scheduled for 28th March 2022.