Agenda and draft minutes

People, Performance and Development Committee - Thursday, 10 December 2020 3.00 pm

Venue: Remote

Contact: Joss Butler 

Media

Items
No. Item

72/20

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    Additional documents:

    Minutes:

    Apologies were received from Colin Kemp and Eber Kington.

     

    Mary Lewis acted as a substitute for Colin Kemp. Ernest Mallett acted as a substitute for Eber Kington.

73/20

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 180 KB

74/20

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

     

    (i)         Any disclosable pecuniary interests and / or

    (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

            Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

            As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

            Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Additional documents:

    Minutes:

    There were none.

75/20

QUESTIONS AND PETITIONS

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    To receive any questions or petitions.

     

    Notes:

    1.  The deadline for Member’s questions is 12.00pm four working days before the meeting (4 Dec 2020).

    2.  The deadline for public questions is seven days before the meeting (3 Dec 2020).

    3.  The deadline for petitions was 14 days before the meeting, and no petitions have been received.

     

     

    Additional documents:

    Minutes:

    There were none.

76/20

ACTION REVIEW pdf icon PDF 119 KB

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    To note the Committee’s action tracker.

    Additional documents:

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

     

    Jackie Foglietta, Director of HR&OD

     

    Key points from the discussion:

     

    1.    In regards to action A23/20, Members noted an update on staff wellbeing during COVID-19 from the Director of HR&OD. The Committee were informed that a note was being circulated on a weekly basis which included hints and tips on support and important information which had a focus on resilience.  Members further noted that a recent mental health summit which was said to be very helpful.

    2.    A Member of the Committee stated it was important that school head teachers were also included in any mental health circulations. Officers noted the comment and also highlighted that information was available on the schools portal.

    3.    Members noted that A24/20 was completed.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    The Committee noted the actions tracker.

77/20

Termination of a member representative and further appointment of a member representative of the Local Pension Board pdf icon PDF 137 KB

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    This report sets out the proposed appointment of an individual member of the Local Pension Board for approval by the People, Performance and Development Committee.

     

    The Local Pension Board is a requirement under section 5 of the Public Service Pensions Act 2013, and Regulation 106 of the Local Government Pension Scheme Regulations 2013.

    Additional documents:

    Minutes:

    Declarations of interest:

     

    None.

     

    Witnesses:

     

    Ayaz Malik, Pension Finance Specialist

    Key points raised during the discussion:

     

    1.    The Pension Finance Specialist introduced the report and provided a brief summary.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    It was agreed that the proposed termination and appointment for a member representative position of the Local Pension Board is approved, as outlined in Annex 1 of the report.

     

78/20

Verbal Item - Submission of an application for the role of Chair of St Mungo's, a charity supporting rough sleepers.

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    Additional documents:

    Minutes:

    Declarations of interest:

     

    None.

     

    Witnesses:

     

    None.

     

    Key points raised during the discussion:

     

    1.    The Committee noted that this item would be considered as an additional urgent item at the discretion of the chairman.

    2.    The Chairman introduced the item and informed Members that the Chief Executive had asked for the Council’s agreement for her to apply for the role of Chair of  St Mungo’s, a charity supporting rough sleepers. Members noted that the role was unpaid and would not interfere with her role as Chief Executive and would commence in September 2021. It was further noted that there was no obvious conflict with her Council role as St Mungo’s provide services in London and parts of the south and west of the country. They don’t provide any contracted or commissioned services through the council or the council’s Districts and Boroughs.

    3.    Members stated that the Chief Executive was worthy of the role and that they were happy to endorse the proposal.

    4.    Members felt it was important the Chief Executive used the opportunity to make good connections for the Health and Wellbeing Board.

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    The People, Performance and Development Committee provided their agreement for the Chief Executive to apply for the role of Chairman of St Mungo’s Homeless Charity.

     

     

79/20

EXCLUSION OF THE PUBLIC

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    Recommendation: That under Section 100(A) of the Local Government

    Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

     

     

     

    PART TWO – IN PRIVATE

    Additional documents:

    Minutes:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

80/20

Surrey County Council Pay and Terms & Conditions of Service

    To seek the Committee’s approval to a revised approach to staff pay with effect from 1 April 2021, following the outcomes of the Government’s Spending Review announced on 25 November 2020. These revised proposals are subject to consultation with staff and negotiation with recognised Trades Unions.

     

    This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution:

     

    “determine policy on pay, terms and conditions of employment of all staff”.

    Minutes:

    Witnesses:

    Jackie Foglietta, Director – HR&OD

     

    Key points raised during the discussion:

     

    1. The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    See exempt minute [E-23-20]

     

81/20

Soulbury Committee Terms & Conditions - Surrey County Council SPA Policy

    To seek the Committee’s approval of the Structured Professional Assessment (SPA) Point Policy for Educational Psychologists.

     

    This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution:

     

    “determine policy on pay, terms and conditions of employment of all staff”.

Minutes:

Witnesses:

Emma Lucas, Head Of Business Partnering & Employment Practice

Key points raised during the discussion:

 

  1. The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.

 

Actions/ further information to be provided:

 

None.

 

RESOLVED:

 

See exempt minute [E-24-20]

 

82/20

Adult Social Care & Children's Residential Care Service Recognition Payment

    Minutes:

    Witnesses:

    Jackie Foglietta, Director – HR&OD

     

    Key points raised during the discussion:

     

    1. The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    See exempt minute [E-25-20]

     

83/20

Verbal Update on the Agile Working Programme

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    To receive a verbal update on the Agile Working Programme.

    Minutes:

    Witnesses:

    Jackie Foglietta, Director – HR&OD

     

    Key points raised during the discussion:

     

    1. The update was introduced by officers. The Committee asked a number of questions which were responded to by the officers.

     

    Actions/ further information to be provided:

     

    None.

     

     

84/20

PUBLICITY OF PART 2 ITEMS

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    To consider whether the item considered under Part 2 of the agenda should be made available to the press and public.

85/20

DATE OF NEXT MEETING

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    The next meeting of People, Performance and Development Committee will be on 10 February 2020.

    Additional documents:

    Minutes:

    The Committee noted that its next meeting would be held on