Agenda and decisions

Woking Joint Committee - Wednesday, 22 June 2022 6.00 pm

Venue: The Council Chamber, Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL

Contact: Nikkie Thornton-Bryar, Partnership Committee Officer 

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Items
No. Item

1.

APOLOGIES FOR ABSENCE

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    To receive any apologies for absence.

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2.

MINUTES OF PREVIOUS MEETING pdf icon PDF 401 KB

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    To agree the minutes of the previous meeting as a correct record.

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3.

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

          i.        Any disclosable pecuniary interests and / or

         ii.        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

    ·         Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee.

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    ·         SCC Members must notify SCC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests. WBC Members must notify WBC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests.

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4.

PETITIONS

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    To receive any petitions in accordance with Standing Order 14.1. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

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5.

WRITTEN PUBLIC QUESTIONS

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    To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 14.2. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

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6.

WRITTEN MEMBER QUESTIONS

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    To receive any written questions from members under Standing Order 13. The deadline for member questions is 12 noon four working days before the meeting.

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7.

CIL - APPLICATION FOR FUNDING: UNITED REFORMED CHURCH (FOR DECISION) pdf icon PDF 399 KB

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    A funding request has been submitted for two sets of internal automated doors inside the United Reform Church building at a cost of £14,500.

    This is above the £10,000 limit for the CIL task group, so a decision is needed by the Joint Committee. The application form is attached.

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    Decision:

    Woking Joint Committee agreed that:

     

    (i)    The application submitted by Ward Councillors for Mount Hermon Ward to secure £8,000 to install automated doors at the United Reformed Church in Mount Hermon be approved.

    (ii)   The Strategic Director of Place be authorised to approve payment for the cost of replacing the automated doors when the works have been undertaken and the invoices have been submitted to the Council. The total cost of procuring and installing the automated doors is estimated at £8,000 plus VAT and will be drawn from the total CIL income earmarked and available for Mount Hermon Ward, this currently stands at £173,262.75; and

    (iii)  The Ward Councillors for Mount Hermon Ward be asked to oversee all works relating to the procurement and installation of the automated doors in accordance with their project plan, project specification, costs and quality control.

    Reasons for decisions:

    The application satisfies CIL requirements.

8.

CIL - APPLICATION FOR FUNDING: ALL SAINTS, WOODHAM (FOR DECISION) pdf icon PDF 594 KB

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    A funding request has been submitted to replace the current heating system with a Jupiter underfloor heating system in the church at a cost of £40,000.

    This is above the £10,000 limit for the CIL task group, so a decision is needed by the Joint Committee. The application form is attached.

    Additional documents:

    Decision:

    Woking Joint Committee agreed that:

     

    (i)    The application submitted by Ward Councillors for Canalside Ward to secure £40,000 to install underfloor heating at the All Saints Church, Woodham in Canalside Ward be approved.

    (ii)   The Strategic Director of Place be authorised to approve payment for the cost of installing the underfloor heating when the works have been undertaken and the invoices have been submitted to the Council. The total cost of procuring and installing the underfloor heating is estimated at £40,000 and will be drawn from the total CIL income earmarked and available for Canalside Ward, this currently stands at £272,548; and

    (iii)  The Ward Councillors for Canalside Ward be asked to oversee all works relating to the procurement and installation of the underfloor heating in accordance with their project plan, project specification, costs and quality control.

    Reasons for decisions:

    The application satisfies CIL requirements.

9.

CIL - APPLICATION FOR FUNDING: WOODHAM HALL (FOR DECISION) pdf icon PDF 1 MB

10.

TASK GROUPS AND MEMBERSHIP (FOR DECISION) pdf icon PDF 159 KB

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    The Joint Committee is asked to agree establishment, terms of reference and membership of its Task Groups.

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11.

ACTION TRACKER (FOR INFORMATION) pdf icon PDF 303 KB

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    The action tracker is attached for noting.

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12.

FORWARD PROGRAMME (FOR INFORMATION) pdf icon PDF 190 KB

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    The forward plan is attached for noting.

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