Agenda item

(Report and annex attached).

The Local Committee (Tandridge) resolved to agree to:

General

(i) Note that the Local Committee’s devolved highways budget for capital works has been reduced as set out in the Medium Term Financial Plan, to £272,294 in 2017/18 and to £226,912 in 2018/19, and that it has been assumed that the revenue budget for 2017/18 remains the same as for 2016/17, at £195,303;

(ii) Note that a further report will be presented to the March 2016 meeting of the Tandridge Local Committee to agree a revised programme should the devolved budget vary from these amounts;

Capital Improvement Schemes (ITS)

(iii) Agree that the capital improvement schemes allocation for Tandridge be used to progress the Integrated Transport Schemes programme set out in Annex 1;

(iv) Authorise that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

(v) Agree that the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes. Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

(vi) The Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the capital improvement schemes (ITS) and capital maintenance (LSR) budgets, and vice-versa, if required;

Capital Maintenance Schemes (LSR)

(vii) Agree that the capital maintenance schemes allocation for Tandridge be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Maintenance Engineer in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members;

Revenue Maintenance

(viii) Authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £195,303 of the revenue maintenance budget for 2017/18 as detailed in Table 2 of this report;

(ix) The Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the identified work headings in Table 2;

(x) Agree that £5,000 per County Councillor be allocated from the revenue maintenance budget for Highways Localism Initiative works, and that if bids for this funding have not been received by the end of May 2016, the monies revert to the relevant Member to use to fund Community Enhancement works;

(xi) Agree that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to any Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf;

(xii) Agree that the revenue maintenance gang be managed on Members’ behalf by the Area Maintenance Engineer.

Reasons for decisions:

To agree a forward programme of highways works in Tandridge for 2017/18 – 2018/19, funded from the Local Committee’s devolved budget.

As the Chairman was aware of some committee members needing to leave the meeting early due to other engagements, this item was taken after Item 3.

Officers attending: Zena Curry, Area Highway Manager, Anne-Marie Hannam, Senior Traffic Engineer

The Area Highway Manager introduced the report, and explained the forward programme is based on the assumed budget, but the actual budget will not be finalised until March. A further report will be brought to the Local Committee in March once the final budgets are known. The Area Highway Manager referred members to table one in the report, which sets out the assumed levels of funding for the committee highway budgets, and to annex 1, which sets out the proposed schemes. There is the opportunity for virement during the year if required. The Chairman explained that there is flexibility within the programme, and the Chairman and Vice-Chairman will always consider suggestions from members.

Member discussion – key points:

·         A22 – Whyteleafe - Members asked for clarification on the ‘anomaly’ listed in annex 1. Officers explained that the traffic order behind the positioning of the signs needed to be amended.

·         Members were concerned that the sum for drainage and ditches was inadequate. The officer explained that there are other budgets for capital funding of this held centrally, which are not included within this report. There will be the opportunity for the committee to respond flexibly to local needs with in-year virements of funds.

·         Members welcomed the investment at Halliloo Valley Road / Woldingham Road / Bug Hill, and asked that strong negotiations are started with the landowner, so that the works are not delayed.

·         Members suggested Community Infrastructure Levy (CIL) funding, where secured, could help to enhance funding for the forward programme.

The Local Committee (Tandridge) resolved to agree to:

General

(i) Note that the Local Committee’s devolved highways budget for capital works has been reduced as set out in the Medium Term Financial Plan, to £272,294 in 2017/18 and to £226,912 in 2018/19, and that it has been assumed that the revenue budget for 2017/18 remains the same as for 2016/17, at £195,303;

(ii) Note that a further report will be presented to the March 2016 meeting of the Tandridge Local Committee to agree a revised programme should the devolved budget vary from these amounts;

Capital Improvement Schemes (ITS)

(iii) Agree that the capital improvement schemes allocation for Tandridge be used to progress the Integrated Transport Schemes programme set out in Annex 1;

(iv) Authorise that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

(v) Agree that the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes. Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

(vi) The Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the capital improvement schemes (ITS) and capital maintenance (LSR) budgets, and vice-versa, if required;

Capital Maintenance Schemes (LSR)

(vii) Agree that the capital maintenance schemes allocation for Tandridge be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Maintenance Engineer in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members;

Revenue Maintenance

(viii) Authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £195,303 of the revenue maintenance budget for 2017/18 as detailed in Table 2 of this report;

(ix) The Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the identified work headings in Table 2;

(x) Agree that £5,000 per County Councillor be allocated from the revenue maintenance budget for Highways Localism Initiative works, and that if bids for this funding have not been received by the end of May 2016, the monies revert to the relevant Member to use to fund Community Enhancement works;

(xi) Agree that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to any Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf;

(xii) Agree that the revenue maintenance gang be managed on Members’ behalf by the Area Maintenance Engineer.

Reasons for decisions:

To agree a forward programme of highways works in Tandridge for 2017/18 – 2018/19, funded from the Local Committee’s devolved budget.