Agenda item

This report seeks approval of a programme of highway works for Tandridge funded from the Local Committee’s delegated capital, revenue and Community Enhancement budgets.

Report and Annexes 1 and 2 attached.

The Committee AGREED:

General

(i) Note that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2015/16 remains the same as for 2014/15, at £648,586;

(ii) Authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount;

Capital Improvement Schemes (ITS)

(iii) Agree that the capital improvement schemes allocation for Tandridge be used to progress the Integrated Transport Schemes programme set out in Annex 1;

(iv) Authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

(v) Authorise that the Area Team Manager, in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members, agree which additional scheme(s) from Annex 2 are to be progressed for design and/or construction during 2015/16.

Capital Maintenance Schemes (LSR)

(vi) Agree that the capital maintenance schemes allocation for Tandridge be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members;

Revenue Maintenance

(vii) Authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2015/16 as detailed in Table 2 of this report;

(viii) Agree that £5,000 per County Councillor be allocated from the revenue maintenance budget for Highways Localism Initiative works, and that if this funding is not distributed by the end of October 2015, the monies revert to the relevant Member’s Community Enhancement allocation;

(ix) Agree that the remaining £152,110 of the revenue maintenance budget be used to fund minor maintenance works throughout Tandridge, as identified by the Area Maintenance Engineer in consultation with the Chairman, Vice-Chairman and relevant divisional Member.

Community Enhancement Fund

(x) Agree that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division; and

(xi) Agree that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.

REASONS:

To agree a forward programme of highways works in Tandridge for 2015/16 – 2016/17, funded by the Local Committee’s devolved budget.

Declarations of Interest: None

Officers attending: Philippa Gates and Anita Guy, Assistant Engineer and Senior Engineer

Petitions, Public Questions, Statements: None

· The Assistant Engineer presented the report to the committee.

Member Discussion – key points:

· Members discussed the increase in the number of weeks in which they get extra drainage.

· Mr David Hodge informed the committee that the Secretary of State will announce shortly local council’s grant allocations for 2015/16.

· Members were concerned regarding the impact on drainage being compromised when equipment breaks down.

· Mr Nick Skellett updated members and informed them that they get a service centrally and also have the local flexibility from the Local Committee to have 5 weeks extra gully cleaning and that another £20,000 has been allocated from the local budgets.

· Members enquired whether they could look at specific drains where debris and leaves create major problems.

· The Engineer responded that the centrally funded service monitor silt levels and some gullies are emptied more frequently as a result. She continued that they now have a small centrally funded drainage budget to carry out investigation and minor works, supervised by the Community Highways Officers.

Resolution: