Decisions

1.    As part of the national lockdown announced by the Prime Minister on 4 January 2021, the Government advised all Clinically Extremely Vulnerable (CEV) people to shield until 31 March 2021.

2.    To enable councils to support CEV individuals during this period, and for Tier 4 areas during the local restrictions from 20 December 2020 to 4 January 2021, funding was made available to councils. MHCLG committed to provide councils with funding equivalent to £14.60 per CEV individual on the Shielded Patient List (SPL) per four weeks, pro rata. Funding is calculated per CEV individual on the SPL within the local authority boundaries, irrespective of whether they require support.

3.    The dates covered and the funding allocated  to Surrey County Council are as follows:

20 Dec - 4 Jan         £321,753

5      – 31 Jan             £575,309

1 – 28 Feb*              £723,938

                                £1,621,000

* The SPL containing QCovid additions was updated in two tranches, on the 16 and 23 February 2021 respectively. Tranche 1 was under 70s and tranche 2 was over 70s.

The funding for December and January was received in the last week of March and we have been informed that the February allocations will be paid in April.   We have not received any communication relating to March funding as yet.

4.    MHCLG expect councils to use the funding to deliver the activities and outcomes outlined in the Shielding Framework. This includes the overheads of setting up and managing the local system, contacting CEV individuals within the area of intervention, assessing the food and basic support needs of CEV individuals and facilitating the delivery of that support where necessary, and reporting on the level of support provided. As outlined in the Framework, the funding accounts for the direct provision of food on an exception only basis.

5.    MHCLG also state that it is essential that upper tier authorities provide sufficient resources to lower tier authorities to carry out any responsibilities that they are asked to undertake to support CEV individuals.

6.    This paper seeks approval for the allocation of the funding for CEV support of £1,621m.

Proposals:

In line with previously approved allocations, it is proposed that this funding is allocated based on the Shielded Patient List (SPL), which provides a breakdown of CEV residents by district and borough, including an allocations to CEV residents known to social care that are supported by Surrey County Council.  The amounts retained by SCC are proposed to be used to cover costs within Customer services for the ongoing support to CEV residents through the community helpline.

Decision made:

It was AGREED that:

The following allocations would be made, in  line with the proposals set out above:

The Adult Social Care’s Accommodation with Care and Support Strategy (AwCS) was approved by Cabinet in July 2019, the strategy sets out the Council’s ambition to develop 725 affordable units of Extra Care Housing in Surrey by 2030. 

Approval to procure the Pond Meadow Extra Care Housing Provision via the Design Build Finance Operate (DBFO) supply model on the site of the former Pond Meadow school was granted by Cabinet in October 2019. 

Subsequently, upon the conclusion of the tender process a 125 year contract will be awarded to Funding Affordable Homes Housing Association Limited (FAH).

Decision made:

It was agreed that, the council shall proceed to award a 125 year contract to Funding Affordable Homes Housing Association Limited (FAH) for the purposes of developing an Extra Care Housing scheme on the Pond Meadow site.

This contract covers all the Council’s printing requirements from publicity and promotional material to corporate stationery and printed forms where required by the business. Apart from the corporate stationery and forms all the print requirements are bespoke material, one-offs and hugely varied in their requirements. Over the life of the previous contract the Council's print spend has being driven down through a combination of better buying through the contract and a move to digital communications, but there is still a need for printed material to communicate with residents.

The new contract is for an initial period of three (3) years and has two (2) optional two (2) year extensions.

A full OJEU procurement has been carried out and following the evaluation of the seven (7) responses received, the response from Corporate Document Services Ltd, scoring highest for both quality and price, has been identified as the most economically advantageous tender.

Decision made:

It was agreed that a contract be awarded to Sight for Surrey at an annual value of £1,524,000. The total value across the life of the contract is £9,144,000.

The contract will be in place for three years with an option to extend for up to a further 36 months (1+1+1).