Decisions

Use the search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Forthcoming decisions to be taken by the Cabinet and Cabinet Members for the next 28 days and beyond can be found in the Notice of Decisions.

Decisions published

19/05/2022 - Discontinuation of the Mobile Family Centre ref: 5051    Recommendations Approved

The Waverley Family Centre and Mobile Family Centre (bus) is run by Barnardo’s on behalf of Surrey County Council (SCC) to deliver targeted services. The purpose of the Mobile Family Centre is to engage with rural communities, although this was expanded to include any families that were isolated for any reason regardless of where they lived. It is funded by SCC through a £69,000 per annum grant to Waverley Family Centre which is managed by Barnardo’s. This grant covers the costs of running the Mobile Family Centre including five hours a week for a Mobile Family Centre co-ordinator and a driver for the centre whose hours vary based on need. In addition to this, SCC is responsible for covering the costs of maintenance and repairs and pays £14,000 per annum for the lease of the vehicle. In total this amounts to £83,000 per annum cost plus any repairs that might be required. If the service continues running, by March 2024 the total cost would be £166,000 alongside any repair costs that might be required.

 

The grant funding criteria requires that Barnardo’s make the Mobile Family Centre available to other family centres in Surrey for four days a week. Since November 2019 only Waverley Family Centre have used the Mobile Family Centre with other family centres being reluctant due to it not meeting their service delivery model.

 

The transformation of Children’s Centres into targeted Family Centres in 2018 reduced the Mobile Family Centre offer from two buses to one. There was a public consultation on the transformation including the decommissioning of the Mobile Family Centre however the decision was taken to retain one Mobile Family Centre (bus) in response to the consultation. Usage of the remaining Mobile Family Centre has been in decline with the number of visits declining from thirteen a month in April 2018 to two by July 2019. Some of this was due to the change in services that Family Centres deliver compared to the Children’s Centres that they replaced, as there was a move to delivering targeted level 3 interventions directly to families in the home and level 2 services in the community or virtually.

 

The Mobile Family Centre has not carried out any visits since the first national lockdown began in March 2020.

 

Barnardo’s have recommended that the Mobile Family Centre service should be de-commissioned as they believe it no longer provides value for money, does not complement the Family Centre model, or meet the needs of local families.

 

A consultation was held between 21st February and 21st March 2022 to investigate views on discontinuing the services and the impact of this on families and children. There were four responders of which two indicated that the impact of discontinuing the service would be ‘no impact’, one indicated it would be ‘somewhat negative, and one that it would be ‘significantly negative’.

 

As a County Council we are focused on ensuring services for families enable them to thrive while also providing value for money. We are therefore proposing to discontinue the Mobile Family Centre from 1st July 2022, when the current grant agreement expires.

 

Decision Maker: Executive Director Children, Families Lifelong Learning and Culture

Decision published: 30/05/2022

Effective from: 19/05/2022

Decision:

It was AGREED that the Mobile Family Centre would be discontinued from 1st July 2022.

 


19/05/2022 - ENHANCED ANNUAL POST 16 POLICY STATEMENT ref: 5032    Recommendations Approved

Decision Maker: Cabinet Member for Education & Learning Decisions

Made at meeting: 19/05/2022 - Cabinet Member for Education & Learning Decisions

Decision published: 19/05/2022

Effective from: 27/05/2022

Decision:

1.    That the enhanced annual Post 16 Policy Statement be approved.

 


19/05/2022 - Public Questions ref: 5031    Recommendations Approved

Decision Maker: Cabinet Member for Education & Learning Decisions

Made at meeting: 19/05/2022 - Cabinet Member for Education & Learning Decisions

Decision published: 19/05/2022

Effective from: 19/05/2022

Decision:

There were six public questions and responses published as a supplement to the agenda papers.  Supplementary questions and responses will be published as a supplement to this decision sheet.


19/05/2022 - DECLARATIONS OF INTEREST ref: 5030    Recommendations Approved

Decision Maker: Cabinet Member for Education & Learning Decisions

Made at meeting: 19/05/2022 - Cabinet Member for Education & Learning Decisions

Decision published: 19/05/2022

Effective from: 19/05/2022

Decision:

There were none.


25/04/2022 - Integrated Sexual Health and HIV Service ref: 5028    Recommendations Approved

The provision of Sexual Health Services.

Local authorities are mandated by the Local Authorities (Public Health Functions and Entry to Premises by Local Healthwatch Representatives) Regulations 2013 to commission comprehensive open access sexual health services, including free STI testing and treatment, notification of sexual partners of infected persons and advice on, and reasonable access to, a broad range of contraception; and advice on preventing unplanned pregnancy. In Surrey, this is integrated alongside HIV services in a partnership with NHS England. This ensures that Surrey residents are able to achieve the best outcomes possible irrespective of need.

 

Decision Maker: Director of Public Health

Decision published: 11/05/2022

Effective from: 19/05/2022

Decision:

Following the conclusion of the tender process, it was agreed that the contracts will be awarded to Central and NW London NHS Foundation Trust (winning bidder) and will commence on 1 October 2022.

 

Lead officer: Martyn Munro


01/04/2022 - RIVER THAMES SCHEME SERVICE LEVEL AGREEMENT BETWEEN APPLICANT AND LOCAL PLANNING AUTHORITIES ref: 5027    Recommendations Approved

·         The Cabinet report of 20 July 2021 (River Thames Scheme Collaboration Agreement Principles), made the three resolutions as set out above.

·         In January 2021, Cabinet approved a recommendation that SCC should be a joint applicant with the Environment Agency and, in July 2021, agreed the principles of collaboration, and recognised that appropriate demarcation would need to be put in place between SCC promoter/applicant roles and host authority/regulator roles.

·         Procedures are being put in place to ensure that the statutory roles of the council as host authority remain independent, impartial, and free of conflict and that the council’s statutory functions and duties are carried out in an independent and unfettered manner.

·         To avoid actual or perceived conflicts of interests arising it is essential that SCC can demonstrate the measures which have been put in place to ensure that its roles in the DCO process are kept separate.

·         A Separation of Responsibilities (SoR) document has been drafted to prevent conflicts of interest arising.  This document is to be maintained for the duration of the project, including the stages of the DCO process where authority staff will be involved in Statements of Common Ground, Local Impact Reports, Adequacy of Consultation Response (where PINS asks the local authorities to consider the adequacy of pre-application consultation undertaken), Responses to Examining Authority Written Questions and attendance at Hearings.

·         A Service Level Agreement (SLA) was signed on 1st April 2022 which sets out the requirements and expected levels of service between the scheme applicants and the host authorities, including SCC.

·         It is recognised that the Council's specialist staff (as host authority/regulator) will need to be consulted through the pre-application phase of the DCO in relation to the development of the design.

·         Working practices to ensure this distinction between SCC’s dual roles have been adopted from the pre-application period. Where technical input from officers, not forming part of the SCC applicant/promoter project team is provided to inform Scheme development, this is taking place on a formal basis with meeting minutes being produced, circulated, and agreed. 

·         To support the legal recognition, understanding and importance of role separation both the Promotor and Host Authority team will carry out joint briefings to SCC personnel to ensure understanding of the SoR contents and proposed ways of working (five briefings have been conducted to date – and more will be arranged through out the project, including to new starters).

This document is a record of the acknowledgment and approval taken under delegated powers relating to resolution 2 and 3 of the above (take such actions and decisions necessary to facilitate the delivery of the Scheme within the approved budget and decisions and actions that pertain to the River Thames Scheme).

Decision Maker: Executive Director Resources

Decision published: 09/05/2022

Effective from: 01/04/2022

Decision:

It was AGREED that:

 

1.    The Service Level Agreement could be signed.

 

Lead officer: Doug Hill


05/05/2022 - SEND Capital Programme Phase 4: Bramley Oak Academy Expansion ref: 5026    Recommendations Approved

Bramley Oak Academy’s expansion by 49 places and change of gender from single sex to co-educational provision is one of the approved projects under Phase 4 of the SEND Capital programme. The school transferred from local authority control to London and Southeast (LSEAT) Academy Trust in late 2020. LSEAT are the leaseholder on standard DfE terms for 125 years.

As part of the transfer to Academy status, LSEAT obtained a commitment from DfE for c£3m grant to address immediate ‘condition and suitability’ issues for the 55 PAN (Pupil Admission Number) pupils at the Academy. Grant conditions from DfE are clear that these monies are not to be used in support of expansion and are specifically to address the condition and suitability issues at the Academy. Given the delays to the planned condition and suitability work because of the pandemic, it would be appropriate to combine works for both ‘condition and suitability’ (funded by DfE) with those for ‘expansion’ (funded by SCC) into one set of coordinated plans. This approach has been agreed in principle between the Academy, DfE Policy and SCC’s SEND Capital Programme.

With both condition and suitability works (funded by DfE) together with expansion (funded by SCC), a set of coordinated design layout proposals have been developed, at risk by the Trust. Works to support condition and suitability (funded by DfE) together with expansion (funded by SCC) are proposed in two distinct projects:

Project 1: Full phased refurbishment and remodelling of the existing layout for both expansion and condition/suitability works: Jointly funded by DfE and SCC, delivered by LSEAT under SCC Self-Delivery Contract

Project 2: New build expansion blocks and refurbishment/ remodelling of existing kitchen, dining, and hall spaces (once new hall and dining/kitchen constructed): Funded and delivered by SCC.

At the conclusion of all works proposals will be the ability to phase in the additional 49 places over a period of 5 years from Sep 2024-Sep 2028 to achieve a 104 PAN (Pupil Admission Number).

The Capital investment required to complete the Bramley Oak expansion is £6.95m. This is based on a £0.14m per pupil place for modernisation as well as new build expansion. The cost per pupil place varies significantly from one project to another. The reason for this is that the programme includes both new build and provision within existing assets (i.e., requiring refurbishment or remodelling) as well as several modular solutions, with a range of costs that reflect different scope of work to deliver the additional specialist school places. This new build project is at the upper end of the cost per pupil place range and includes contingency for inflation risk.

The project will realise £1.47m total cost containment to DSG HNB per year. This is based on an average unit cost of £53k per pupil per annum for independent sector provision, as compared to the average cost for maintained specialist places at £23k per learner per annum. Provision of additional maintained specialist places would generate an approximate saving from 2024-2028 of £30k per place per year.

 

A sustainable specialist education estate will be developed to provide fit for purpose facilities for Surrey’s children and young people who have SEND and require a specialist school placement, providing cost effective solutions to support revenue savings. The investment will be funded from existing capital programme budgets within Education.

 

Decision Maker: Cabinet Member for Education and Learning

Decision published: 09/05/2022

Effective from: 05/05/2022

Decision:

Decision made:

 

Capital Programme Panel (CPP), 12 April 2022, AGREED that:

 

1.    Capital Programme Panel (CPP) approves the use of £6.95m of the approved £60m Phase 4 allocation within the SEND Capital Funding for Bramley Oak Academy’s projects. These will deliver 49 permanent additional specialist school places in total to be phased in from September 2024.

 

Lead officer: Emily George