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This decision record sets out the key information for publication on the decision by the Executive Director for Customer and Communities and the Deputy Chief Executive & Executive Director of Resources, in consultation with the Cabinet Member for Communities & Community Safety and the Cabinet Member for Finance & Resources, to approve an additional 10% contingency payment due to inflation hardship for a Your Fund Surrey project located in Leatherhead & Fetcham East. The agreed recommendations are set out below on the face of this decision record.
Decision Maker: Deputy Chief Executive and Executive Director for Resources
Decision published: 22/03/2023
Effective from: 20/03/2023
Decision:
It was AGREED:
1. to fund up to an additional 10% of the original funded value (up to £50,000) for increased costs relating to current inflation levels towards Your Fund Surrey project CF171 Leatherhead & Dorking Gymnastics.
a. The original grant award for £500,000 was granted 05/07/2022. An additional 10% inflation hardship claim of up to £50,000 is allowable, and fully in line with, the Cabinet decision from November 20221.
b. Works are currently underway and approaching fit-out of the new building.
c. Costs have increased due to increased material and labour costs across the build, including construction, electrics and plumbing. The evidence provided by the applicant sufficiently demonstrates the impact of inflationary pressures on the project.
d. Contingency funding included within the original grant award (£63,000) is also being claimed towards increased costs, however the additional 10% is also required to ensure successful completion of the build and achievement of the assessed community benefits.
The remaining build costs are £116,406 The project cost changes are detailed below:
|
CF171 Leatherhead & Dorking Gymnastics Cost Breakdown |
2020 quote |
Jan-23 Uplift |
Reason for change |
|
Steel work |
£103,840 |
£45,690 |
Price increase at 40% |
|
Roof covering |
£67,500 |
£22,275 |
Price increase at 30% |
|
Cladding |
£48,250 |
£15,923 |
Price increase at 30% |
|
Shutters & fire doors |
£19,500 |
£5,363 |
Price increase at 25% |
|
Mechanical & Electrical |
£83,950 |
£23,086 |
Price increase across the board at 25% |
|
Additional works required to reception area |
£0 |
£4,069 |
Structural issue |
|
Total additional cost |
£116,406 |
|
|
|
Total grant award including contingency |
£500,000 |
|
|
Grant paid to date |
£481,798 |
|
|
Grant balance |
£18,202 |
|
|
Outstanding balance to be funded: |
£116,406 |
|
|
|
Balance of YFS grant funding |
£18,202 |
|
|
|
10% extra YFS inflation hardship contingency |
£50,000
|
|
|
|
Balance to be funded by applicant |
£48,204 |
|
|
Lead officer: Anna D'Alessandro
A Procurement Report was previously approved for the award of Facilities Management Consultancy Services for Gardiner & Theobald LLP. Further approval is required for additional consultancy work to be undertaken under the contract to the value of £53,166 which increases the total contract value to £545,946.
Decision Maker: Deputy Chief Executive and Executive Director for Resources
Decision published: 09/03/2023
Effective from: 09/03/2023
Decision:
It was AGREED that:
1. The contract with Gardiner & Theobald LLP can be increased in value to cover the additional services as detailed above.