Decisions

Use the search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Forthcoming decisions to be taken by the Cabinet and Cabinet Members for the next 28 days and beyond can be found in the Notice of Decisions.

Decisions published

23/06/2022 - Surrey County Council Response to Covid: Household Support Grant ref: 5062    Recommendations Approved

As part of the Sprint Statement, £421m has been made available to County Councils and Unitary Authorities in England to support those most in need to help with significantly rising living costs. This funding is to be known as the Household Support Grant and covers the period 01 April 2022 to 30 September 2022 inclusive. Local Authorities have discretion on exactly how this funding is used within the scope of the grant determination and guidance issued by the Department for Work & Pensions (DWP). The expectation is that it should primarily be used to support households in the most need particularly those including children and pensioners who would otherwise struggle with energy bills, food and water bills. It can also be used to support households with essential costs related to those items and with wider essential costs. In exceptional cases of genuine emergency it can additionally be used to support housing costs where existing housing support schemes do not meet this exceptional need.  Surrey County Council’s allocation of the funding is £5,290,829.72, based on the population of each authority weighted by a function of the English Index of Multiple Deprivation.

At least one third of the total funding must be spent on families with children, and at least a further one third on households with pensioners, beyond this, local authorities have discretion to determine the appropriate schemes for their area, based on their understanding of local needs.

Payment of the grant allocation is on an arrears basis and is subject to the submission of two Management Information (MI) returns to DWP outlining the authority’s grant spend and the volume of awards for period 1 April – 30 June 2022 (due July ‘22 ) and for the period 1 April – 30 September 2022 (due October ‘22).

Proposals:

The County Council has taken a partnership approach to developing the following proposals.  Working in consultation with district and borough councils and representatives from the voluntary, community and faith sector (VCF) to discuss the best routes to ensure that funding is allocated to those people most in need, as expediently as possible.  The proposals pull together the contribution of a number of organisations across the County that are in contact with residents known to be experiencing financial hardship. 

The primary aims of this joint approach was to:

·         ensure that the funding is targeted in a way that is as far reaching as possible, to identify those most in need of support across a broad demographic

·         minimise administrative burdens and associated costs by utilising existing processes and established groups and support networks who already have a good local understanding of where those who are struggling with the cost of food and bills are and optimise existing knowledge and strengths in these areas.

 

The proposals are:

  1. Continue to support the issue of food vouchers for those eligible for benefit related free school meals, during the upcoming school holidays (May half term and Summer). This will include 2, 3 and 4 year old children with Funded Early Education Provision (FEEP) and EY Pupil Premium.

 

  1. To ensure the Crisis Fund is equipped to meet the demand until the end of the financial year, taking in to account inflation and anticipated demand related pressures and to enable the extension of the level of support offered.

 

  1. Distribute funding to specialist countywide organisations, that actively reach households in need of support with the cost of food and essential bills.

 

  1. To provide some funding to foodbank/community fridges/food clubs to ensure they have enough stock of food/fuel vouchers to meet increased demand over the period.

 

  1. Distribute one third of the funding to Borough and District Councils to develop a mechanism to target pensioners in low income households (£1.7m)

 

  1. Distribute the remaining £0.75m to Boroughs and Districts to utilise existing schemes, local knowledge and local VCF networks to target specific local need in their respective areas.  We will allocate based on population adjusted for deprivation factor, which mirrors the DWP formula for the initial allocation.

 

Allocations given to VCF organisation and the boroughs and districts, will be accompanied by a copy of the grant determination letter for the DWP.  It will be the responsibility of the boroughs, districts and VCF organisations to ensure the expenditure funded by their allocation is in line with the guidance that it is spent on emergency support for food and essential costs and that appropriate controls are in place to ensure eligibility of applicants/recipients and to protect against fraud. 

 

In addition, these organisations will be required to return the necessary management information on how their proportion of the allocation has been spent.  There will be an interim return due to the Council in July 2022 to meet the requirement of the DWP but also to enable a review of expenditure to date.   Surrey County Council will reserve the right to reduce allocations given to boroughs and districts and re-distribute to other areas if spend is not occurring and the grant funding is not reaching the most vulnerable.

 

Decision Maker: Executive Director Resources

Decision published: 24/06/2022

Effective from: 23/06/2022

Decision:

Decision made:

 

It was AGREED that:

 

The following allocations would be made, to be funded by Surrey County Council’s allocation of the Household Support Grant:

 

Food vouchers for children entitled to Free School Meals, including Early Years through school holidays (includes support for care leavers over Christmas period)

£2.2m

Support to pensioners

£1.7m

Support to food banks

£0.2m

Support to VCF sector

£0.2m

Enable enhanced offer of Crisis Fund

£0.2m

Distribute to Borough and District Councils to enable local solutions to meet local requirements

£0.8m

 

£5.3m

 

It should be noted that the issue of food vouchers during the May half term and the payments set out above to food banks and the VCF sector were made under delegations contained in the scheme of delegation, to ensure funds could be distributed as quickly as possible to ensure they reached vulnerable households.

 

Lead officer: Anna D'Alessandro


22/06/2022 - CIL - APPLICATION FOR FUNDING: WOODHAM HALL (FOR DECISION) ref: 5061    Recommendations Approved

Decision Maker: Woking Joint Committee

Made at meeting: 22/06/2022 - Woking Joint Committee

Decision published: 23/06/2022

Effective from: 22/06/2022

Decision:

The Woking Joint Committee agreed that:

 

(i)    The application submitted by Ward Councillors for Canalside Ward to install an ANPR/CCTV at Woodham Waye Estate does not meet the requirements to approve it agreed by the Joint Committee for the reason given in the report;

(ii)   If Members are minded to support the application contrary to recommendation (i) above, the Strategic Director of Place be authorised to approve payment for the total cost of the project when the works have been undertaken and the invoices have been submitted to the Council. The total cost of the project is estimated at £24,580 and will be drawn from the total CIL income available for community infrastructure project in Canalside Ward, this currently stands at £232,548.

 

Reasons for decisions:

The application does not meet CIL requirements.


22/06/2022 - CIL - APPLICATION FOR FUNDING: ALL SAINTS, WOODHAM (FOR DECISION) ref: 5060    Recommendations Approved

Decision Maker: Woking Joint Committee

Made at meeting: 22/06/2022 - Woking Joint Committee

Decision published: 22/06/2022

Effective from: 22/06/2022

Decision:

Woking Joint Committee agreed that:

 

(i)    The application submitted by Ward Councillors for Canalside Ward to secure £40,000 to install underfloor heating at the All Saints Church, Woodham in Canalside Ward be approved.

(ii)   The Strategic Director of Place be authorised to approve payment for the cost of installing the underfloor heating when the works have been undertaken and the invoices have been submitted to the Council. The total cost of procuring and installing the underfloor heating is estimated at £40,000 and will be drawn from the total CIL income earmarked and available for Canalside Ward, this currently stands at £272,548; and

(iii)  The Ward Councillors for Canalside Ward be asked to oversee all works relating to the procurement and installation of the underfloor heating in accordance with their project plan, project specification, costs and quality control.

Reasons for decisions:

The application satisfies CIL requirements.


22/06/2022 - CIL - APPLICATION FOR FUNDING: UNITED REFORMED CHURCH (FOR DECISION) ref: 5059    Recommendations Approved

Decision Maker: Woking Joint Committee

Made at meeting: 22/06/2022 - Woking Joint Committee

Decision published: 22/06/2022

Effective from: 22/06/2022

Decision:

Woking Joint Committee agreed that:

 

(i)    The application submitted by Ward Councillors for Mount Hermon Ward to secure £8,000 to install automated doors at the United Reformed Church in Mount Hermon be approved.

(ii)   The Strategic Director of Place be authorised to approve payment for the cost of replacing the automated doors when the works have been undertaken and the invoices have been submitted to the Council. The total cost of procuring and installing the automated doors is estimated at £8,000 plus VAT and will be drawn from the total CIL income earmarked and available for Mount Hermon Ward, this currently stands at £173,262.75; and

(iii)  The Ward Councillors for Mount Hermon Ward be asked to oversee all works relating to the procurement and installation of the automated doors in accordance with their project plan, project specification, costs and quality control.

Reasons for decisions:

The application satisfies CIL requirements.


21/06/2022 - River Thames Scheme: Collaboration Agreement With The Environment Agency ref: 5058    Recommendations Approved

·         The Cabinet report of 20 July 2021 (River Thames Scheme Collaboration Agreement Principles), made the three resolutions as set out above.

·         In January 2021, Cabinet approved a recommendation that SCC should be a joint applicant with the Environment Agency and, in July 2021, agreed the principles of collaboration, and recognised that appropriate demarcation would need to be put in place between SCC promoter/applicant roles and host authority/regulator roles.

·         Procedures are being put in place to ensure that the statutory roles of the council as host authority remain independent, impartial, and free of conflict and that the council’s statutory functions and duties are carried out in an independent and unfettered manner.

·         To avoid actual or perceived conflicts of interests arising it is essential that SCC can demonstrate the measures which have been put in place to ensure that its roles in the DCO process are kept separate.

·         A Separation of Responsibilities (SoR) document has been drafted to prevent conflicts of interest arising.  This document is to be maintained for the duration of the project, including the stages of the DCO process where authority staff will be involved in Statements of Common Ground, Local Impact Reports, Adequacy of Consultation Response (where PINS asks the local authorities to consider the adequacy of pre-application consultation undertaken), Responses to Examining Authority Written Questions and attendance at Hearings.

·         A Service Level Agreement (SLA) was signed on 1st April 2022 which sets out the requirements and expected levels of service between the scheme applicants and the host authorities, including SCC.

·         It is recognised that the Council's specialist staff (as host authority/regulator) will need to be consulted through the pre-application phase of the DCO in relation to the development of the design.

·         Working practices to ensure this distinction between SCC’s dual roles have been adopted from the pre-application period. Where technical input from officers, not forming part of the SCC applicant/promoter project team is provided to inform Scheme development, this is taking place on a formal basis with meeting minutes being produced, circulated, and agreed. 

·         To support the legal recognition, understanding and importance of role separation both the Promotor and Host Authority team will carry out joint briefings to SCC personnel to ensure understanding of the SoR contents and proposed ways of working (five briefings have been conducted to date – and more will be arranged through out the project, including to new starters).

This document is a record of the acknowledgment and approval taken under delegated powers relating to resolution 2 and 3 of the above (take such actions and decisions necessary to facilitate the delivery of the Scheme within the approved budget and decisions and actions that pertain to the River Thames Scheme).

Decision Maker: Executive Director Resources

Decision published: 22/06/2022

Effective from: 21/06/2022

Decision:

Decision made:

 

It was AGREED that:

 

1.    The Separation of Responsibilities document be acknowledged.

 

Lead officer: Doug Hill


10/06/2022 - Consultancy Contract for 'Future Transformation' ref: 5057    Recommendations Approved

Surrey County Council required an external support to accelerate Future Transformation initiatives and approaches that focus on sustainable efficiencies that can simultaneously improve outcomes. The transformation work is an urgent requirement to assist with the Medium-Term Financial Plan and efficiencies to support the organisations budget gap. This requirement evolved out of the need for pipeline opportunities in both transformation and the twin track programme to support with mitigating demand and inflationary pressures within the department.

 

Decision Maker: Executive Director Resources

Decision published: 20/06/2022

Effective from: 10/06/2022

Decision:

It was AGREED that:

 

1.           A contract is awarded to Impower Consulting Limited under the ESPO Framework Consultancy Services 2021 664_21 Lot 1 – Business Services.

 


04/04/2022 - DATE OF THE NEXT MEETING ref: 5029    Recommendations Approved (subject to call-in)

Decision Maker: Buckinghamshire Council and Surrey County Council Joint Trading Standards Service Committee

Made at meeting: 04/04/2022 - Buckinghamshire Council and Surrey County Council Joint Trading Standards Service Committee

Decision published: 14/06/2022

Effective from: 04/04/2022

Decision:

The date of the next meeting was Thursday 22 September 2022 and would be hosted by Buckinghamshire Council.

 

 


23/05/2022 - REPORT IN RESPECT OF AN ALLEGATION THAT A MEMBER FAILED TO COMPLY WITH THE CODE OF CONDUCT ref: 5056    Recommendations Approved

Decision Maker: Member Conduct Panel

Made at meeting: 23/05/2022 - Member Conduct Panel

Decision published: 14/06/2022

Effective from: 23/05/2022

Decision:

INVESTIGATOR'S REPORT IN RESPECT OF AN ALLEGATION THAT A MEMBER FAILED TO COMPLY WITH THE CODE OF CONDUCT (Item 4)

 

NOTICE OF A DECISION OF THE MEMBER CONDUCT PANEL

Date of Panel meeting:                   23 May 2022

Allegation concerning:                    Andy Lynch

Chairman of Panel:                         Helyn Clack

Members of Panel:                          Liz Bowes

Eber Kington

Investigating Officer:                       Eileen Perren

Independent Person:                      Philippa Harding

Date of Final decision:                    23 May 2022

Constitutional Basis

1.    The Member Conduct Panel has been established as part of Surrey County Council’s arrangements for dealing with complaints made about the conduct of Surrey County Councillors and Co-opted Members.

 

2.    Andy Lynch is a Member of Surrey County Council.

 

3.    Philippa Harding has been appointed by Surrey County Council as an Independent Person as defined by S28(7) of the Localism Act 2011.

Consideration of Complaint

 

4.    The complaint was initially considered by the Monitoring Officer and the Independent Person and the matter was referred for an investigation into whether there had been a breach of the Council’s Code of Conduct for Members (the Code).

 

5.    The Member Conduct Panel met on 23 May 2022 to consider the report of an investigation into two complaints received concerning offensive comments made by Andy Lynch on his twitter profile alleging there had been a breach of the Council’s Code of Conduct.

 

6.    The Investigating Officer found that there was evidence of a failure to comply with the Code of Conduct. That the language used in the tweets was offensive and derogatory. The Code of Conduct makes clear that councillors have an obligation to treat members of the public with respect. The guidance clarifies that councillors can express robust opinions but should do so in a civil manner.

 

7.    After hearing from the Investigating Officer and from Andy Lynch the Panel agreed that there had been a breach of the Code.

 

8.    Prior to taking the decisions set out below the Panel sought and took into account the views of the Independent Person.

 

9.    The Member Conduct Panel reconvened to consider what action to take.

 

10. The Panel considered all the circumstances of the case and concluded that Andy Lynch had failed to comply with the Code.

 

Reasons and Action

 

11. The Panel noted that Andy Lynch had fully co-operated with the investigation and had voluntarily admitted and apologised for his conduct. He had sent a written apology to the Chief Executive, the Chairman of the Council and the Leader of the Council.   It was noted that he had been removed from a select committee by his Group.  After a full discussion, the Panel felt that a statement of censure be issued.

 

Statement of censure which the Panel agreed be put in the notice was:-

 

Following it’s meeting on 23rd May 2022 the Member Conduct Panel of Surrey County Council formally issues this statement of censure concerning comments made by Cllr Lynch on his twitter account. The Member Conduct Panel determined Cllr Lynch breached the Councillor Code of Conduct by making offensive comments and considers his behaviour fell short of the high standards expected of an elected member of Surrey County Council. It was noted his twitter account had been removed and an apology provided to the Council.”

 

12. The Panel decided that its findings should be reported to the next meeting of the County Council.

 

Helyn Clack

Chairman of Member Conduct Panel

 

Right of Appeal

 

The Council’s Arrangements do not include a right of appeal against a finding that a Member has breached the Code of Conduct. 

 

 


10/06/2022 - Surrey Online School ref: 5055    Recommendations Approved

Surrey Online School (SOS) is an innovative county council service that provides an online, high-quality learning experience in a live, safeguarded environment for vulnerable children and children with additional needs countywide.

To meet the statutory obligation of the county council, Surrey Online School provide quality assured learning experiences online for vulnerable children and children with additional needs. Examples include: 

  • children with medical needs accessing live lessons at home or in hospital that assists them to continue learning and make progress when unable to attend school;  
  • complementary provision for children accessing alternative provision such as Access to Education (A2E) to ensure a broad and balanced curriculum is available; 
  • children that are awaiting a school placement with Special Educational Needs (SEN) and/or children in care to maintain continuity of learning during periods of change and transition;   
  • school refusers access continuity and routine to become confident learners; 
  • children at risk of permanent exclusion have “time out” with the support and continuation of learning they require to maintain their school placement.  

 

In addition, Surrey Online School provide a successful traded service that provides a variety of packages from Key Stage 1 -4 to support school leaders to rapidly respond to children’s additional needs through an enhanced and bespoke offer. The traded offer includes a GCSE timetabled offer, a targeted GCSE offer, GCSE revision lessons, English as an Additional Language offer to non-native speaking children and an Enrichment curriculum offer.  

 

The contract is due to commence on 1st September 2022 and will be in place for 3 years. There is also an available extension period of 2 years (+1, +1)

 

Decision Maker: Director- Commissioning for Children, Families and Lifelong Learning

Decision published: 10/06/2022

Effective from: 18/06/2022

Decision:

To award a contract for the provision of Surrey Online School Services to Tute Education Limited.

 

Lead officer: Ania Wroblewska