Decisions

The Local Committee resolved to:

(i)     Authorise the Area Highway Manager to make appropriate changes to budget allocations and programmes of work for next Financial Year 2017-18 when Committee’s Highways budgets for next Financial Year have been confirmed, in consultation with the Chairman, Vice-Chairman and affected Members of the Local Committee (paragraphs 2.20 to 2.24 refer);

(ii)   Agree to introduce four new bus stop clearways in Efffingham Road, Long Ditton, at four existing bus stops detailed in Annex A (paragraph 2.25 refers);

(iii)  Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes

Reasons for decision: It may be necessary to review the Local Committee’s highway budget allocations and programmes of works 2017-18 when the Local Committee’s budgets are confirmed.  To prevent cars parking near to bus stops hindering the public from boarding and alighting buses. 

To approve the direction of travel for the re-commissioning of the Adult Social Care Home Based Care (HBC) service and the approach to market to secure provision of services and set out a clear direction of travel and message to the market in relation to future needs and our commitment to work in partnership.

RESOLVED:

1.         That approval be given to change the practice of commissioning HBC services to “Awarded Provider Status”.

2.         That a report be taken to Cabinet for approval of any additional non-budgeted expenditure resulting from the planned implementation of the new framework, including proposals for any harmonisation of legacy rates.

Reasons for Decisions:

The existing HBC provision agreements expire on 30 September 2017 and given the above factors set out in the summary ASC in conjunction with Procurement made the decision to plan to re-commission the service.  By taking this opportunity ASC can update the service specification and agreements to offer residents an improved service and be able to respond more flexibly and quickly to a fluid HBC market.

[The decision on this item may be called in by either the Council Overview Board or the Social Care Services Scrutiny Board]

To approve the business case for the project to co-locate St Nicholas and Starhurst Special Schools at the Starhurst School site, Dorking, as Chart Wood School .

The school will provide 105 places of which 24 are residential, the age range will be; 9 (yr 5) to 16 (yr 11). The places are required for 2018

RESOLVED:

That, subject to the agreement of the detailed financial information for the expansion set out in Part 2 of this agenda, the business case for rebuilding of this school be approved.

Reasons for Decisions:

This proposal will streamline Social, Emotional and Mental Health (SEMH) provision in the south east of Surrey.  It will allow for the more effective use of the available Special Educational Needs and Disabilities (SEND) resources.  The aim is to develop outstanding provision with a larger and more sustainable single special school for SEMH in the east quadrant of Surrey.

[The decision on this item may be called in by either the Council Overview Board or the Education and Skills Scrutiny Board]

To approve the business case for the expansion of Ewell Grove Infant School. The school currently operates as a 2.5 Form of Entry (210 places) infant school for pupils aged 4-7. The expansion will increase the school to a 2 Form of Entry (420 places) primary for pupils aged 4-11.  This will provide a total of 210 additional primary places.

The expansion of Ewell Grove Infant is linked and dependent on the expansions to both West Ewell Infant School and Danetree Junior School to primary schools in order to meet the demand for 180 additional infant places and 480 junior places, a total of 660 additional primary places in the Epsom and Ewell area. The places are required for 2018.

Part 2 annex

RESOLVED:

That, subject to the agreement of the detailed financial information for the expansion as set out in Part 2 of this agenda, the business case for the provision of an additional two forms (240 places) of junior places in Ewell planning area be approved.

Reasons for Decisions:

The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Epsom and Ewell Borough.

[The decision on this item may be called in by either the Council Overview Board or the Education and Skills Scrutiny Board]

Approve the business case for the project to expand St Bede’s School from a 9 Form of Entry (1,350 places) secondary to an 11 Form of Entry (1,650 places) secondary providing an additional 300 places to meet the demand for secondary places in the Redhill area of Reigate and Banstead by 2018.

RESOLVED:

That, subject to the agreement of the detailed financial information for the expansion set out in Part 2 of this agenda, the business case for the provision of an additional 300 secondary places be approved.

Reasons for Decisions:

The proposal supports the Authority’s statutory obligation to provide sufficient school places, relative to demand.

[The decision on this item may be called in by either the Council Overview Board or the Education and Skills Scrutiny Board]

RESOLVED:

That the report be noted, including the following:      

1.         That the forecast revenue budget outturn for 2016/17 was a £3.5m underspend, an improvement from £1.1m overspend last month, as set out in paragraph 1 of the Annex to the submitted report.

2.         That forecast efficiencies and service reductions for 2016/17 were £66.3m, up from £65.1m last month as set out in paragraph 51 of the Annex to the submitted report.

3.         The Section 151 Officer’s commentary and the Monitoring Officer’s legal implications commentary, as detailed in paragraphs 16 to 23 of the covering report.

4.         That the 2016/17 capital budget be reduced by £0.3m in relation to superfast broadband, as set out in paragraph 62 of the Annex to the submitted report.

Reasons for Decisions:

This report is presented to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval and action as necessary.

[The decision on this item may be called in by the Council Overview Board]

RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

RESOLVED:

That the decisions taken by Cabinet Members since the last meeting, as set out in Annex 1 of the submitted report, be noted.

Reasons for Decisions:

To inform the Cabinet of decisions taken by Cabinet Members under delegated authority.

Five questions were received. The questions and the responses were attached as Appendix 1.

To approve the use of the South Central Independent Fostering Agency Framework as an option when placing Surrey children in foster care

RESOLVED:

1.         Following consideration of the available options, the results of the procurement process, and commercially sensitive information provided in the Part 2 report later in the agenda, approval be given for the Council to enter into a Partnership Agreement for the South Central Independent Fostering Agency (IFA) Framework for the provision of Foster Care placements for the period 1 April 2017 – 31 March 2021.

2.         Approval be given to award subsequent call off contracts to providers named on the Framework.

3.         That delegated approval be given to the Deputy Chief Executive, in consultation with the Leader of the Council and the Cabinet Member for Children and Families Wellbeing, to award new framework agreements and subsequent call off contracts during the life of the framework.

Reasons for Decisions:

The existing Framework will expire on 31 March 2017. In 2016 a total of 14 local authorities came together with Southampton City Council as the lead authority and a full tender process, compliant with the European Public Procurement Regulations and Procurement Standing Order has been carried out. 

A decision is needed regarding whether or not Surrey County Council continues to be named as a purchaser on the new Framework.

If the Council does not participate in a Framework, it will only be able to spot purchase IFA provision or enter into Block Contracts from 1 April 2017 which potentially places the Council in breach of current procurement law (Public Contract Regulations 2015).

The forecasted spend for foster care placements with IFAs for 2016/17 is approximately £11.5m. A decision to spot purchase could see an increase in the weekly placement cost conservatively estimated at 5% (significantly more for emergency placements) and additional Council staff may need to be recruited to undertake the increase in workload associated with negotiating individual contracts and monitoring the performance of a large number of providers. 

There is the potential for further reducing or avoiding costs under the new arrangements, through the use of Lot 4 (Alternative to Residential) placements and block contracts, as outlined in the Part 2 report.

[The decision on this item may be called in by either the Council Overview Board or the Social Care Services Scrutiny Board]

To approve a public consultation about proposed changes to Surrey’s externally commissioned young people’s early help offer

RESOLVED:

That an immediate eight-week public consultation, involving young people who use services, families, providers and partners, about proposals to change Surrey’s externally commissioned young people’s early help services be approved.

Reasons for Decisions:

This is recommended so that:

    i.       The Council fulfils its duty to consult about proposed changes to services, through a proportionate eight-week consultation period now, given the urgent need to realise savings during 2017/18 and allowing three-months of notice to current providers about any changes to services;

   ii.       Young people, families, providers and partners who are affected by proposed changes have an opportunity to share their views about the proposed options and possible alternatives;

  iii.       Appropriate action can be taken, as far as is reasonably possible, to mitigate the impact of any changes on providers, young people, families and communities; and

iv.    Cabinet is supported to make a fully informed decision about proposed changes to current grants and contracts.

[The decision on this item may be called in by either the Council Overview Board or the Social Care Services Scrutiny Board]

To seek approval for the Library stock selection and supply contract to be awarded under the CBC Framework from April 2017. 

RESOLVED:

That a call off contract for the provision and supply of library resources be awarded to Askews and Holts Library Services Ltd.  This call off contract would be under the CBC Framework for the provision of Library Books and Audio Visual Materials. 

Reasons for Decisions:

The existing contract will expire on 31 March 2017.  Access to an existing framework, in compliance with the requirement of Public Contract Regulations and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.

[The decision on this item may be called in by either the Council Overview Board or the Resident Experience Scrutiny Board]

The Local Committee resolved to:

            (i)        The county council’s intention to introduce the proposals in Annex 1 and to introduce double yellow lines on West End Lane, Esher, around the inside of the bend approximately opposite the western access to the Prince of Wales public house, to improve visibility and safety around the bend, is formally advertised, and subject to statutory consultation.

           (ii)        To authorise the Parking team manager in consultation with the Chairman and Vice Chairman of the Elmbridge Local Committee and the divisional Member for Esher, to decide whether or not to proceed with a parking permit scheme in Hillbrow Road, Esher and a parking restriction in Carrick Gate, Esher, based on the feedback received in the consultation, as detailed in 2.4-2.5.

          (iii)        If objections are received the Parking Strategy and Implementation Team Manager is authorised to try and resolve them;

         (iv)        If any objections cannot be resolved, the Parking Strategy and Implementation Team Manager, in consultation with the Chairman/Vice Chairman of this committee and the county councillor for the division, decides whether or not they should be acceded to and therefore whether the order should be made, with or without modifications.

Reasons for decision: the waiting restrictions in this report will help improve road safety, improve access for emergency vehicles, refuse vehicles, buses and service vehicles ,access for shops, facilities and businesses, reduce traffic congestion and better regulate parking.

The Committee APPROVED the online publication of a Reigate and Banstead Cycling Plan as set out in the report, and that any significant changes be brought back to the Local Committee for approval.

REASONS:
A Reigate and Banstead Cycling Plan will support the Local Transport Strategy and the Surrey Cycling Strategy.

Declarations of interest:

None

Witnesses:

Kevin Foster, Chief Operating Officer, East Sussex County Council 

Neil Sartorio, EY

Adele Jenkins, EY

Key points raised during the discussion:

1. Officers introduced the report and provided Members with an update of the partnership between Orbis and Ernst & Young (EY). It was noted that there were a number of key areas in which the partnership between EY and Orbis was developing such as the provision of specialist advice on areas where Orbis would benefit from an external viewpoint. Discussions also took place regarding the EPIC+ programme and the different development opportunities provided to help nurture and support talent.
2. Members sought an update on the Business Solutions Platform (SAP) and how it would be used in the organisation. Officers stated that they were currently exploring its strengths and the potential benefits that could be achieved by implementing a new system and how the two might dovetail together.
3. Officers highlighted further efforts to establish and strengthen the partnership between EY and Orbis. This initiatives such as shadowing officers to further understand how they work, research into the benefits of behavioural science and how it can be used in the organisation as well as further exploration into commercial opportunities.  

Actions/ further information to be provided:

None.

RESOLVED: That;

the Orbis Joint Committee notes the progress being made by EY and Orbis on key elements of the work plan of this Public and Private Sector Partnership.

None received.

It was agreed that the formal decision of the Governing Body of de Stafford

School to expand by 1 Form of Entry (1FE) be ratified by the Cabinet Member for

Schools, Skills and Educational Achievement