Councillors and committees

Decisions

Use the search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Forthcoming decisions to be taken by the Cabinet and Cabinet Members for the next 28 days and beyond can be found in the Notice of Decisions.

Earlier - Later

Decisions published

23/06/2017 - MINUTES OF PREVIOUS MEETING ref: 3030    Recommendations Approved

Decision Maker: Waverley Local Committee

Made at meeting: 23/06/2017 - Waverley Local Committee

Decision published: 29/06/2017

Effective from: 23/06/2017

Decision:

The minutes of the meeting were agreed and signed by the Chairman


23/06/2017 - COMMUNITY SAFETY FUNDING UPDATE (EXECUTIVE FUNCTION) ref: 3024    Recommendations Approved

Decision Maker: Waverley Local Committee

Made at meeting: 23/06/2017 - Waverley Local Committee

Decision published: 29/06/2017

Effective from: 23/06/2017

Decision:

The Local Committee agreed that:

 

i.      The committee’s delegated community safety budget of £3,000 for 2017/18 be  retained by the Community Partnership Team on behalf of the Local Committee

 

ii.     Authority be delegated to the Community Partnership Manager in consultation with the Chairman and Vice-Chairman of the local committee to authorise the expenditure of the criteria and principles stated in paragraphs 2.5-2.11 of this report

 

iii.    The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved

 

 

Reasons:

 

  1. To secure greater oversight of the committee’s expenditure and better value for money for projects that help to achieve the County’s community safety priorities.

 

 

 

 

 

 


23/06/2017 - HIGHWAYS UPDATE (EXECUTIVE FUNCTION) ref: 3025    Recommendations Approved

Decision Maker: Waverley Local Committee

Made at meeting: 23/06/2017 - Waverley Local Committee

Decision published: 29/06/2017

Effective from: 23/06/2017

Decision:

The Local Committee resolved to:

 

i.      Note last year’s expenditure of the devolved budget 2016/17

 

ii.     Allocate the reduced revenue devolved budget for this financial year towards a vegetation gang as detailed in the report

 

iii.    Allocate the reduced capital devolved budget for this financial year 2017/18 as detailed in the report and delegate to the Area Highway Manager the ability to agree the scheme per divisional area in consultation with the county divisional member

 

iv.   To allocate up to £63,637 from the parking surplus to top up the balance of the capital devolved budget (£26,363) to provide a total of £90,000

 

v.    Delegate to the Area Highway Manager, in consultation with the Chairman, Vice Chairman and Divisional Member the ability to resolve any problems encountered to facilitate scheme delivery

 

vi.   Request that officers bring a report and a proposal for the parking surplus spend in all areas at the next meeting

 

Reasons:

 

i.      The Local Committee acknowledges that there is a reduced budget available this year

 

ii.     The committee agreed that schemes should be allocated promptly so that scheme design can start at the earliest opportunity and increase confidence in their prompt delivery

 

iii.    The committee would like to explore other proposals for allocating the parking surplus before allocating this funding

 

 

 

 

 

 

 

 

 

Divisions affected: (All Divisions);


23/06/2017 - REVIEW OF TASK GROUPS AND EXTERNAL APPOINTMENTS (EXECUTIVE FUNCTION) ref: 3029    Recommendations Approved

Decision Maker: Waverley Local Committee

Made at meeting: 23/06/2017 - Waverley Local Committee

Decision published: 29/06/2017

Effective from: 23/06/2017

Decision:

The Local Committee resolved to:

 

i.      Agreed that the establishment of task groups should be held in abeyance for the year 2017/18 and should be reconsidered if significant new funding becomes available

 

ii.    Defer the appointment of two representatives from the Local Committee to join the Early Help advisory board until next meeting

 

Reasons:

 

i.      The local committee wished to slim-line the decision making process around Highways budget whilst retaining the valuable local knowledge of divisional members

 

ii.     The local committee will appoint its representatives when it hears from the Children’s and Family Service at next meeting.

 

Divisions affected: (All Divisions);


28/06/2017 - HIGHWAYS UPDATE (EXECUTIVE FUNCTION) ref: 3034    Recommendations Approved

Decision Maker: Woking Joint Committee

Made at meeting: 28/06/2017 - Woking Joint Committee

Decision published: 29/06/2017

Effective from: 05/07/2017

Decision:

Woking Joint Committee agreed to:

 

(i)    Note the progress with ITS highways and developer funded schemes and revenue funded works for the 2016/17 financial year.

(ii)   Note the budgetary position.

(iii)  Approve the advertising and removal of a redundant disabled parking bay in Cheniston Close, West Byfleet as set out in plan 20050 rev E.

(iv)Note that a further Highways Update will be brought to the next meeting of this Committee.

Reasons:

The above recommendations are made to enable progression of all highway related schemes and works.

 


28/06/2017 - COMMUNITY SAFETY ANNUAL REPORT (EXECUTIVE FUNCTION) ref: 3036    Recommendations Approved

Decision Maker: Woking Joint Committee

Made at meeting: 28/06/2017 - Woking Joint Committee

Decision published: 29/06/2017

Effective from: 05/07/2017

Decision:

The Woking Joint Committee agreed to:

 

(i)    Note the contents of the report and the progress made in 2016/17.

(ii)   Note the budget spend during 2016/17 (Annex 2)

(iii)  Note the 2017/20 Safer Woking Partnership Plan (Annex 3)

(iv)Agree to delegate responsibility for signing off the 2018/21 Safer Woking Partnership Plan to the Woking Borough Council Strategic Director (Sue Barham) in consultation with the Community Safety Task Group.

(v)  The Community Safety Task Group considers the allocation of the £3,000 delegated Community Safety budget for 2017/18 on behalf of the Joint Committee.

(vi)Authority is delegated to the SCC Community Partnership Manager, in consultation with the Chairman of the Community Safety Task Group to authorise the expenditure in line with the recommendations of the Community Safety Task Group.

(vii)The Committee receives information on the projects awarded the local community safety funding and the outcomes and impact they have achieved as part of the regular quarterly updates.

 

Reasons:

 

The report was provided for information and comment. 

 

 


26/06/2017 - LOCAL COMMITTEE COMMUNITY SAFETY FUNDING AND REPRESENTATION ON TASK GROUPS AND EXTERNAL BODIES [EXECUTIVE FUNCTION - FOR DECISION] ref: 3040    Recommendations Approved

Decision Maker: Elmbridge Local Committee

Made at meeting: 26/06/2017 - Elmbridge Local Committee

Decision published: 29/06/2017

Effective from: 07/07/2017

Decision:

That the Local Committee [Elmbridge] agreed that:

 

(i)            The committee’s delegated community safety budget of £3,000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of the report.

(ii)           Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Local Committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of the report.

(iii)          The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

(iv)         The committee approves the membership of the task groups and appointments to outside bodies, as set out below for the 2017/18 municipal year:

a)    The Elmbridge Community and Safety Partnership – Mr John O’Reilly

b)    Elmbridge Business Network – Dr Peter Szanto

c)    Elmbridge Old Person’s Advisory Body – Mr Ernest Mallett

d)    Parking Task Group – SCC members: Mr John O’Reilly, Dr Peter Szanto; Elmbridge BC members: Cllr Roy Green, Cllr Andrew Davis

e)    Cycling Task Group – SCC members: Mr John O’Reilly, Rachel I Lake, vacancy;  Elmbridge BC members:  Cllr Andrew Davis, Cllr Ian Donaldson and Cllr Janet Turner

 

f)     Esher Transport Study Member Task Group – SCC members: Mr Tim Oliver, Dr Peter Szanto; Elmbridge BC members: Cllr David Archer

 

g)    Walton to Halliford Transport Study Member Steering Group – no appointments made as the Elmbridge aspect of this project is largely complete.

 

h)    Brooklands Transport Study Member Steering Group – SCC members: Mr Tim Oliver, Mr John O’Reilly;  Elmbridge BC members: Cllr Peter Harman

i)     Hinchley Wood Schools Road Safety Improvements Member Task Group – SCC members: Mr Mike Bennison, Mr Nick Darby;  Elmbridge BC members: to be confirmed by Borough Council

 

Reasons:  The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations. It also proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies. 


26/06/2017 - APPOINTMENT OF BOROUGH COUNCIL MEMBERS [EXECUTIVE FUNCTION - FOR DECISION] ref: 3031    Recommendations Approved

Decision Maker: Elmbridge Local Committee

Made at meeting: 26/06/2017 - Elmbridge Local Committee

Decision published: 29/06/2017

Effective from: 07/07/2017

Decision:

That the Local Committee [Elmbridge] agreed:

 

To co-opt substitutes for Borough Council members for the municipal year 2017/18.

 

Reasons: Standing Order 40(f) requires the Committee, at its first meeting in the municipal year, to agree whether it wishes Borough Council members to be permitted to have substitutes.


26/06/2017 - PETITIONS ref: 3032    Recommendations Approved

Decision Maker: Elmbridge Local Committee

Made at meeting: 26/06/2017 - Elmbridge Local Committee

Decision published: 29/06/2017

Effective from: 07/07/2017

Decision:

That the Local Committee [Elmbridge] agreed:

 

(a)   Felcott Road, Hersham

(i)    That the petition request be considered as part of the parking review taking place in Walton and Hersham, the results of which will be brought to the next meeting of the Committee for consideration.

 

(b)   Steels Lane, Oxshott

 

(ii)   That the Sustainable Travel Team be asked to review the area in the vicinity of The Royal Kent Church of England Primary School and contact the school as necessary to discuss the various initiatives available and the need for a safety assessment.

(iii)  Following this assessment, that consideration be given to adding this area to the list of road safety outside schools schemes in paragraph 2.11 of Item 11 of this agenda for a feasibility study to be carried out to assess options.

 

(c)   The Triangle, Weybridge

 

(iii)  That the wider Triangle area, as well as Pine Grove, be included on the list of potential schemes maintained for the Committee and reviewed with consideration to funding and priorities when funding becomes available.

(iv)  That, pending any wider scheme, consideration be given to the installation of advisory signs to discourage the use of this area by non-essential HGVs, subject to costs and availability of funding.

 

Reasons: To consider and take forward where appropriate the issues raised in the petitions submitted to the Local Committee.

 

 

 

Divisions affected: Hersham; Hinchley Wood, Claygate and Oxshott; Weybridge;


26/06/2017 - HIGHWAYS UPDATE [EXECUTIVE FUNCTION - FOR DECISION] ref: 3039    Recommendations Approved

Decision Maker: Elmbridge Local Committee

Made at meeting: 26/06/2017 - Elmbridge Local Committee

Decision published: 29/06/2017

Effective from: 07/07/2017

Decision:

That the Local Committee [Elmbridge] agreed:

 

(i)    To introduce new bus stop clearways in Bridge Street and Ambleside Avenue, Walton on Thames, and in Milbourne Lane, Esher, as detailed in Annexes B, C and D of the report;

(ii)   To authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes;

(iii)  To reassess the proposal for a one hour residents restriction in roads near Hampton Court Station, to deal with the current displacement of all day commuter parking in these roads, instead of the station car park, as residents and traders feel the proposals they submitted at the time of the review were not given the due consideration they merited.  That a report be brought, outlining options, to a future meeting of the Committee.  That the advertisement of any proposed changes arising from the Molesey and Dittons parking review agreed by the Committee in October 2016, which may be impacted by this reassessment, be deferred until such time as it is confirmed they are not impacted.

 

Reasons:

 

Programmes of work have been agreed in consultation with the Committee.  Committee is asked to provide the necessary authorisation to deliver those programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

 

To respond to residents requests for a review of the parking restrictions proposed in the vicinity of Hampton Court Station.


28/06/2017 - PROPOSED AMENDMENTS TO TRAFFIC REGULATION ORDERS FOR THE WOKING TRANSPORT INFRASTRUCTURE PACKAGE (EXECUTIVE FUNCTION) ref: 3035    Recommendations Approved

Decision Maker: Woking Joint Committee

Made at meeting: 28/06/2017 - Woking Joint Committee

Decision published: 28/06/2017

Effective from: 05/07/2017

Decision:

Woking Joint Committee agreed to:

 

(i)    Note the results of the advertising of the TRO’s and the update from the previous March 2017 report.

(ii)   Authorise the advertising of the Traffic Regulation Order for the creation of a 30mph speed limit along Victoria Way between the junction with Church Street West (the start of the existing southbound 30mph speed limit) to Chertsey Road, to include revoking of the existing speed limit of 40mph (NB – Step 6 of the SCC Speed Limit Policy states that if the Committee disagree with with recommendations presented to them by the Highways Manager and wish to proceed with an alternative option, then the issue must be submitted for decision by the Cabinet Member responsible for road safety).

(iii)  Authorise the Surrey County Council Area Highways Manager, in consultation with the Woking Town Centre Project Manager and the Chairman and Vice Chairman, to advertise the appropriate legal notices in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the proposed changes and revoke any existing traffic orders, as necessary;

(iv) Agree that the Surrey County Council Area Highways Manager, in consultation with the Woking Town Centre Project Manager and the Chairman and Vice Chairman, resolve any objections received in connection with the proposals, and implement subject to no irresolvable objections.

 

Reasons:

 

The amendments to the TRO are sought as part of the package of improved transport and access facilities to the town centre as well as the provision of a high quality urban environment as part of the major public realm improvements to Woking Town Centre.

 

 

Divisions affected: Goldsworth East and Horsell Village;


27/06/2017 - Property Transaction - Update on Gatwick Diamond Site (Phase 2) ref: 3010    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 06/07/2017


27/06/2017 - Approval to appoint building contractors to Orbis Construction Framework Agreement ref: 3008    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 06/07/2017


27/06/2017 - Members' Questions ref: 3038    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 27/06/2017

Decision:

Six questions were received. The questions and the responses were attached as Appendix 1.

 

 

 

 


27/06/2017 - Annual Governance Statement 2016/17 ref: 3000    Recommendations Approved

To consider the contents of the 2016/17 Annual Governance Statement and authorise the Leader of the Council and the Chief Executive to sign the statement on behalf of the County Council ready for publication with the financial statements for 2016/17.

 

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 06/07/2017

Decision:

RESOLVED:

 

1.       That the 2016/17 Annual Governance Statement, attached as Annex 1 to the submitted report be approved and signed by the Leader of the Council and the Chief Executive for inclusion in the Statement of Accounts.

 

2.       That the Audit and Governance Committee continue to monitor the governance environment and report to the Cabinet, Cabinet Member or Select Committees as appropriate.

 

Reason for Decisions:

 

There is a statutory duty to annually review and report on governance through an Annual Governance Statement.  The identification of areas for focus and continuous improvement ensures high standards of governance.

 

[The decisions on this item can be called in by the Corporate Services Select Committee]

 

Lead officer: Cath Edwards


27/06/2017 - EXCLUSION OF THE PUBLIC ref: 3005    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 27/06/2017

Decision:

RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

 


27/06/2017 - Finance and Budget Monitoring Report: 31 May 2017 ref: 3001    Recommendations Approved

To consider the month end budget report and make any recommendations as appropriate.

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 06/07/2017

Decision:

RESOLVED:

 

1.         That an early forecast revenue budget outturn for 2017/18, ahead of identifying mitigating actions, is a £24m overspend, as set out in the Annex, paragraph 1 to the submitted report. This includes:
£9m savings to be identified,
£7m savings considered unachievable,
£11m service pressures.

2.         That the forecast savings for 2017/18 total £88.4m against £104.0m target be noted, as set out in the Annex, paragraph 31 of the submitted report.

3.         That the Section 151 Officer’s commentary and the Monitoring Officer’s Legal Implications commentary, paragraphs 15 to 18 of the submitted report, be noted.

4.         That the following revenue budget virements be approved:

·      £1m from Early Help to the Multi Agency Safeguarding Hub, as set out in the Annex, paragraph 28 of the submitted report.

·      £3m from Schools and SEND to Children’s Services, as set out in the Annex, paragraph 29 of the submitted report.

·      £14,000 from Budget Equalisation Reserve to Surrey Safeguarding Board, as set out in the Annex, paragraph 30 of the submitted report.

 

 

Reasons for Decisions;

 

This report is presented to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval and action as necessary.

[The decisions on this item can be called in by the Corporate Services Select Committee]

 

 


27/06/2017 - Surrey Safeguarding Adults Board Annual Report 2016 - 17 ref: 2998    Recommendations Approved

To consider and note the content of the Annual Report and agrees the next steps for its publication.

 

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 06/07/2017

Decision:

RESOLVED:

 

1.          That the attached Surrey Safeguarding Adults Board Annual Report be considered and noted prior to it being published.

2.          That the next steps for the publication of the Annual report be agreed.

Reasons for Decisions:

 

These recommendations demonstrate that the Council is well placed to fulfil its obligations under the Care Act to have an established Safeguarding Adults Board in its area.

 

It will support the SSAB to be transparent by providing information to the public on the performance of the Board in the delivery of its strategic plan.

 

[The decisions on this item can be called in by the Adults and Health Select Committee]


27/06/2017 - Leader / Deputy Leader / Cabinet Member/ Investment Board Decisions Taken Since the Last Cabinet Meeting ref: 3004    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 27/06/2017

Decision:

RESOLVED:

 

That the decisions taken by Cabinet Members since the last meeting, as set out in Annex 1 of the submitted report, be noted.

 

Reasons for Decisions:

 

To inform the Cabinet of decisions taken by Cabinet Members under delegated authority.

 


27/06/2017 - Property Transaction - Disposal ref: 3009    Information Only

To approve recommendations for purchase and sale of assets and terms of leases (over £1m – Cabinet decision, under £1m – Cabinet Member Decision, in consultation with the leader)

 

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 06/07/2017

Lead officer: Peter Hall


27/06/2017 - Contract Award - Countywide Carers Support ref: 2999    Recommendations Approved

To approve the award of 4 new contracts arising from a county wide Carers Support Tendering process. These will be two-year contracts commencing 1August 2017; with the option to extend for up to two further periods of one year.

The process has been undertaken jointly with 6 Clinical Commissioning Groups supported by the Better Care Fund and will support the council’s approach to integration and carers and partnership working with the NHS.

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 06/07/2017

Decision:

RESOLVED:

 

That the award of four contracts for the provision of specialist countywide carers support services be approved to the following:

·                Young Carers and Young Adult Carers awarded to Action for Carers Surrey

·                “Giving Carers A Voice” And Multi Agency Awareness Raising awarded to Action for Carers Surrey

·                Back Care Services awarded to Action for Carers Surrey

·                Benefits Advice for Carers awarded to Surrey Welfare Rights Unit.

Each contract is for a period of two years commencing 1 August 2017 with an option to extend on one or more occasions for up to a total period of two years.

Reasons for Decisions:

Local Authorities have a statutory duty to support adult and young carers in case of need, which could be met through a variety of approaches. There are also specific key objectives in the National Carers Strategy to engage with carers and young carers in co-design and to ensure staff are properly briefed about carers needs. Following an assessment of several service delivery and procurement options, it was concluded that a full competitive tender based on subject specific lots was the most appropriate approach. The project is funded from the Better Care Fund and forms part of the Surrey Better Care Plan.

This procurement exercise was carried out in collaboration with Surrey’s six NHS Clinical Commissioning Groups (CCGs). The objective being to secure the best supplier(s) delivering cost effective, high quality services against agreed specifications that will improve the quality of life for carers.

An open, fair and transparent tender process was undertaken and potential providers were invited to bid for one lot for each service. Following a thorough evaluation process suppliers were selected for each area. 

The recommended bidders have demonstrated that they can deliver high quality services expected by Surrey County Council (SCC) and the CCGs.

There is strong evidence from national cost modelling, that support to carers helps prevent breakdown of caring situations and avoids far greater cost for the provision of more expensive, more intrusive “care packages” or interventions. Although no accurate calculation of the benefits can be made it is estimated £17.2 million of additional care and support costs will be prevented over the life of these contracts.

[The decisions on this item can be called in by the Adults and Health Select Committee]

 


27/06/2017 - Surrey County Council Public Bus Contract Retendering 2017 ref: 3007    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 06/07/2017


28/06/2017 - JOINT COMMITTEE TASK GROUPS (EXECUTIVE FUNCTION) ref: 3037    For Determination

Decision Maker: Woking Joint Committee

Made at meeting: 28/06/2017 - Woking Joint Committee

Decision published: 28/06/2017

Effective from: 05/07/2017

Decision:

Woking Joint Committee agreed to:

 

(i)                The terms of reference for the following (as set out in Annex 1):

a.    Health and Wellbeing Task Group

b.    Community Safety Task Group

c.    Parking Task Group

d.    Infrastructure Working Group

 

(ii)   The County Councillor and Borough Councillor appointments to the following:

a.    Health and Wellbeing Task Group:

                                          i.    Beryl Hunwicks

                                         ii.    Graham Chrystie

                                        iii.    Deborah Hughes

                                       iv.    Melanie Whitehand

                                        v.    Ben Carasco

 

b.    Community Safety Task Group:

                                          i.    Beryl Hunwicks

                                         ii.    Graham Chrystie

                                        iii.    Deborah Hughes

 

c.    Parking Task Group:

                                          i.    Colin Kemp

                                         ii.    Richard Wilson

                                        iii.    SajHussain

                                       iv.    Will Forster

                                        v.    John Bond

 

d.    Infrastructure Working Group:

                                          i.    David Bittleston

                                         ii.    Will Forster

 

e.    Early Help Advisory Group:

                                          i.    Ayesha Azad

                                         ii.    Deborah Hughes

                                        iii.    Colin Kemp

 

Reasons:

 

The Task Groups will enable the Joint Committee to carry out its functions in an efficient and expedient manner. 


27/06/2017 - Surrey County Council Public Bus Contract Retendering 2017 ref: 3002    Recommendations Approved

To approve the award arrangements for the 24 local bus tenders which have been invited, including those with a total value in excess of £1m, as required by Standing Orders

 

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 06/07/2017

Decision:

RESOLVED:

 

1.       That the background information set out in the report be noted.

 

2.       Following consideration of the results of the procurement process in part 2 of the meeting, the award of contracts to the following nine operators be agreed:

 

       Hallmark Connections, Falcon Coaches, Stagecoach South, Cardinal Buses, Reptons Coaches, C E Jeatt & Son, London United Busways, Carlone Buses and Compass Travel.

 

       The contract length will be three years with the option to extend up to a maximum of eight years, as permitted by the 1985 Transport Act. The total annual value of these contracts will be £2.827m of which £2.619m relates to the services in north Surrey.

 

Reasons for Decisions:

 

This recommendation will enable Surrey County Council to achieve:

 

·                A net full year saving of £0.7m compared to the previous aggregated cost of the routes.

·                A robust bus network delivery of essential public transport to residents of Surrey.

·                Services delivered by Operators who are reputable and meet the Council’s minimum level of quality.

·                Funding arrangements with Operators that are sustainable.

·                Ensuring the Council complies with the Procurement Standing Orders (PSO), requiring Cabinet approval for those contracts that reach a specified value.

 

[The decision on this item may be called in by either the Corporate Services Select Committee or the Environment and Infrastructure Select Committee]

 

 

 

Lead officer: Prue Timms


27/06/2017 - Approval to appoint building contractors to Orbis Construction framework Agreement ref: 3003    Recommendations Approved

In order to reduce timescales for awarding contracts above £500,000 in value, where a mini-competition tender procedure has been followed under the Orbis Construction Framework, Cabinet approval is sought to delegate authority to award contracts.

 

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 06/07/2017

Decision:

RESOLVED:

 

1.       That the appointment of selected building contractors to the Orbis Construction Framework be approved.  

 

2.       In order to reduce timescales for awarding contracts under the Orbis Construction Framework, authority to award contracts above £500,000 in value, where a mini-competition tender procedure has been followed, be delegated to the Chief Property Officer, in consultation with the Leader of the Council, Cabinet Portfolio Holder, Assistant Director of Procurement and Section 151 Officer.

 

Reasons for Decisions:

 

Property Services are responsible for delivery of Surrey County Council’s capital construction projects which are estimated to be £200m over the next 4 years.

 

In order to deliver these projects Property and Procurement Services developed a Delivery Model for Major Capital Projects which involves the use of a suite of complementary procurement arrangements. The Delivery Model includes existing regional frameworks and other frameworks for construction works and services which are used by the Council. Where local markets exist for construction contracts the Delivery Model allows for tendering local building contractors in accordance with the Council’s Procurement Standing Orders.

 

            The use of a combination of complementary procurement arrangements will ensure best value is obtained particularly in terms of quality of service and reduced contract award timescales.

 

Sussex Cluster Construction Framework which formed part of the Delivery Model expired on 28 February 2017. Sussex Cluster Construction Framework will be replaced with a new Orbis Construction Framework which will supplement the Delivery Model with a flexible procurement arrangement.

 

Procurement and Property Services undertook a restricted tender procedure to select a group of building contractors with demonstrable experience and capacity to deliver construction projects between £1,000,000 and £10,000,000 in value. The tender for the new Orbis Construction Framework is at a stage where Cabinet approval is required in order to conclude the tender procedure and appoint successful building contractors to the Framework.

 

This new Orbis Construction Framework will enable rapid contractor deployment via mini-competition route. In order to reduce timescales for awarding contracts above £500,000 in value, Cabinet is requested to delegate authority to award contracts to Chief Property Officer in consultation with the Leader of the Council, Cabinet Portfolio Holder, Assistant Director of Procurement and Section 151 Officer.

 

This proposed schedule of delegation is the same as the previous schedule which was approved by Cabinet on 31 January 2017 for Assets & Infrastructure contracts over £500,000 in value. 

 

 

 

Cabinet will exercise control over commitment of expenditure via a forward plan tracker, Member updates and by the continuing need for Cabinet approval for the business case of projects before they are formally tendered.

 

[The decision on this item may be called in by the Corporate Services Select Committee]

 

 

Lead officer: Artur Krzyzanski


27/06/2017 - Contract Award - Countywide Carers Support ref: 3006    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/06/2017 - Cabinet

Decision published: 28/06/2017

Effective from: 06/07/2017


23/06/2017 - LOCAL COMMITTEE COMMUNITY SAFETY FUNDING AND REPRESENTATION ON TASK GROUPS AND EXTERNAL BODIES (EXECUTIVE FUNCTION FOR DECISION) ref: 3027    Recommendations Approved

Decision Maker: Tandridge Local Committee

Made at meeting: 23/06/2017 - Tandridge Local Committee

Decision published: 27/06/2017

Effective from: 05/07/2017

Decision:

The Local Committee (Tandridge) RESOLVED to agree that:

 

(i) The committee’s delegated community safety budget of £3000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of this report.

 

(ii) Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Local Committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of this report.

 

(iii) The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

 

(iv) The committee approves the nomination to the East Surrey Community Safety Partnership, as set out in paragraphs 2.9 and 2.10.


23/06/2017 - DORMANSLAND ROAD SAFETY SCHEME UPDATE (EXECUTIVE FUNCTION FOR DECISION) ref: 3028    Recommendations Approved

Decision Maker: Tandridge Local Committee

Made at meeting: 23/06/2017 - Tandridge Local Committee

Decision published: 27/06/2017

Effective from: 05/07/2017

Decision:

The Local Committee (Tandridge) RESOLVED to:

 

(i) Approve the traffic calming scheme for High Street, Dormansland as shown in Annex 2 to this report, for construction.

Divisions affected: Lingfield;


23/06/2017 - PROPOSED BRIDLEWAY CREATION ON PUBLIC FOOTPATH 120 CATERHAM VALLEY (OTHER COUNTY COUNCIL FUNCTIONS) ref: 3026    Recommendations Approved

Decision Maker: Tandridge Local Committee

Made at meeting: 23/06/2017 - Tandridge Local Committee

Decision published: 27/06/2017

Effective from: 23/06/2017

Decision:

The Local Committee (Tandridge)  RESOLVED to agree that:

 

i. A creation order is made under section 26 of the Highways Act 1980, to create Public Bridleway No.120 (Caterham Valley) onto the line of Public Footpath No. 120 (Caterham Valley),shown A B on Drg. No. 3/1/325/H5 as dated 27/10/2016 and that if any objections are received and maintained to the Order that it is submitted to the Secretary of State for the Environment, Food and Rural Affairs for determination.

Divisions affected: Caterham Valley;


22/06/2017 - DENE STREET, DORKING - CYCLIST CONTRAFLOW FEASIBILITY REPORT [EXECUTIVE FUNCTION] ref: 3019    Recommendations Approved

Decision Maker: Mole Valley Local Committee

Made at meeting: 22/06/2017 - Mole Valley Local Committee

Decision published: 27/06/2017

Effective from: 22/06/2017

Decision:

The Local Committee (Mole Valley) agreed to:

 

(i)    Note the contents of the feasibility study in Annex 1, particularly that the study showed that the provision of a contra-flow cycle lane within Dene Street one-way would not meet the minimum width required by current guidance, and the provision of a substandard contra-flow cycle lane would lead to road safety concerns.

(ii)   Note that there is no funding available to widen the existing footway in Dene Street.

And resolved to:

(iii)  Authorise the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the one-way working permanently.

 

REASONS FOR RECOMMENDATIONS:

To inform the Local Committee of the outcome of the feasibility study into the provision of a contra-flow cycle lane within the Dene Street one-way working, and to seek authority for a way forward.

 

 


22/06/2017 - LOCAL COMMITTEE COMMUNITY SAFETY FUNDING AND REPRESENTATION ON TASK GROUPS AND EXTERNAL BODIES [DECISION ITEM] ref: 3022    Recommendations Approved

Decision Maker: Mole Valley Local Committee

Made at meeting: 22/06/2017 - Mole Valley Local Committee

Decision published: 27/06/2017

Effective from: 22/06/2017

Decision:

 

The Local Committee (Mole Valley) resolved to:

 

(i)                    Agree that the committee’s delegated community safety budget of £3,000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the East Surrey Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.3 of this report.

(ii)                   Agree that authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the local committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.3 of this report.

(iii)                   Approve the membership of the task groups and appointments to outside bodies, as detailed in paragraphs 2.8 and Annex 1 of this report.

 

REASONS FOR RECOMMENDATIONS:

The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations. It also proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the local committee to external bodies enables the committee’s representation on and input to such bodies. 

 


22/06/2017 - LOCAL COMMITTEE SUBSTITUTES [AGENDA ITEM ONLY] ref: 3023    Recommendations Approved

Decision Maker: Mole Valley Local Committee

Made at meeting: 22/06/2017 - Mole Valley Local Committee

Decision published: 27/06/2017

Effective from: 22/06/2017

Decision:

The Local Committee (Mole Valley) agreed:

 

(i)         To co-opt substitutes in the municipal year 2017/18.

 


22/06/2017 - INTRODUCTION OF BUS STOP CLEARWAY IN BOOKHAM [EXECUTIVE FUNCTION] ref: 3020    Recommendations Approved

Decision Maker: Mole Valley Local Committee

Made at meeting: 22/06/2017 - Mole Valley Local Committee

Decision published: 27/06/2017

Effective from: 22/06/2017

Decision:

The Local Committee (Mole Valley) agreed to:

 

(i) defer this matter to the next Local Committee meeting on 13 September 2017.

 

REASONS FOR RECOMMENDATION:

 

To receive further information on the exact location of the bus stop in question and the problems that need to be addressed.


22/06/2017 - PARKING REVIEW 2017 [EXECUTIVE FUNCTION] ref: 3021    Recommendations Approved

Decision Maker: Mole Valley Local Committee

Made at meeting: 22/06/2017 - Mole Valley Local Committee

Decision published: 27/06/2017

Effective from: 22/06/2017

Decision:

 

The Local Committee (Mole Valley) resolved to agree:

 

(i)            The recommendations detailed in Annex 1 subject to any minor amendments as set out at 3.5.

 

(ii)           That the County Council’s intention to make an order under the Road Traffic Regulation act 1984 as per option 3.3 be advertised and, if no objections are maintained, the order be made;

 

(iii)          That if objections are received the Parking Strategy and Implementation Group Manager is authorised to try and resolve them, in consultation with the Chairman / Vice Chairman of this committee and the county councillor for the division, and decides whether or not they should be acceded to and therefore whether the order should be made, with or without modifications.

 

(iv)         To note that an allocation of £5,000 is required towards the cost of the parking review in 2018/19 financial year, to implement priority 2 proposals.

 

(v)       To delegate review of final version of advert and list to Chairman and          

            Vice-Chairman in conjunction with the Senior Parking Engineer.

 

 

REASONS FOR RECOMMENDATIONS:

 

It is expected that the implementation of the proposals will both increase the safe passage of vehicles and also ease the parking situation within the mainly residential areas.

 

 


21/06/2017 - LOCAL COMMITTEE COMMUNITY SAFETY FUNDING AND REPRESENTATION ON TASK GROUPS AND EXTERNAL BODIES [DECISION ITEM] ref: 3018    Recommendations Approved

Decision Maker: Reigate and Banstead Local Committee

Made at meeting: 21/06/2017 - Reigate and Banstead Local Committee

Decision published: 26/06/2017

Effective from: 21/06/2017

Decision:

 

The Local Committee (Reigate & Banstead) resolved to:

 

(i)                    Agree that the committee’s delegated community safety budget of £3,000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the East Surrey Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.3 of this report.

(ii)                   Agree that authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the local committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.3 of this report.

And agreed to:

(iii)                  Approve the membership of the task groups and appointments to outside bodies, as detailed in paragraphs 2.7 and Annex 1 of this reportand as set out in tabled paper subject to changes agreed in this meeting.

REASONS FOR RECOMMENDATIONS

The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations. It also proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the local committee to external bodies enables the committee’s representation on and input to such bodies. 


21/06/2017 - ALBERT ROAD AND LUMLEY ROAD, HORLEY - PROPOSED REMOVAL OF NO ENTRY SIGNS - RESULTS OF CONSULTATION [EXECUTIVE FUNCTION FOR DECISION] ref: 3017    Recommendations Approved

Decision Maker: Reigate and Banstead Local Committee

Made at meeting: 21/06/2017 - Reigate and Banstead Local Committee

Decision published: 26/06/2017

Effective from: 27/06/2017

Decision:

The Local Committee (Reigate & Banstead) agreed to:

 

(i)    Note the results of the public consultation as set out in this report, particularly that there is no overwhelming support to revoke the existing one-way working order and remove the “No Entry” sign in Albert Road and limited support for revoking the existing one-way working order and remove the “No Entry” sign in Lumley Road.

And agreed on:

(ii)   OPTION 3: Do not proceed with proposals to revoke the existing one-way traffic order and remove the existing “No Entry” signs in Albert Road and Lumley Road. Agree to reallocate the £10,000 identified within the Integrated Transport Scheme Forward Programme to support an existing scheme which is to be funded in the current financial year.

REASONS FOR RECOMMENDATIONS:

 

To inform the Local Committee of the results of the public consultation and to seek authority to develop a revised scheme that takes the views of those consulted into consideration. 

 

Divisions affected: Horley East; Horley West, Salfords & Sidlow;


21/06/2017 - A217 BRIGHTON ROAD, BANSTEAD - PROPOSED SIGNALISED TOUCAN CROSSING NEAR THE HORSESHOE [EXECUTIVE FUNCTION FOR DECISION] ref: 3016    Recommendations Approved

Decision Maker: Reigate and Banstead Local Committee

Made at meeting: 21/06/2017 - Reigate and Banstead Local Committee

Decision published: 26/06/2017

Effective from: 27/06/2017

Decision:

The Local Committee (Reigate & Banstead) agreed to:

 

(i) to approve the change from a footway to a shared pedestrian cycle path on those sections of the A217 Brighton Road, Banstead as shown in Annex 2 and detailed below:

 

·         The footway on the east side of the southbound carriageway of the A217 Brighton Road between the proposed crossing and the existing shared pedestrian cycleway to Dunnymans Road.

·         The footway on the west side of the northbound carriageway of the A217 Brighton Road between the proposed crossing and the junction of Burgh Wood, extending into Burgh Wood as far as the existing informal crossing point.

REASONS FOR RECOMMENDATIONS:

.

To enable two sections of the existing A217 Brighton Road footway to be changed to a shared pedestrian cycle path to link to the proposed signalised toucan crossing.

 

Divisions affected: Banstead, Woodmansterne & Chipstead; Nork & Tattenhams;


19/06/2017 - LOCAL COMMITTEE COMMUNITY SAFETY FUNDING AND REPRESENTATION ON TASK GROUPS AND EXTERNAL BODIES ref: 3015    Recommendations Approved

Decision Maker: Epsom and Ewell Local Committee

Made at meeting: 19/06/2017 - Epsom and Ewell Local Committee

Decision published: 21/06/2017

Effective from: 22/06/2017

Decision:

That the Local Committee Epsom & Ewell agreed that:

 

(i)            The committee’s delegated community safety budget of £3,000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of the report.

(ii)           Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Local Committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of the report.

(iii)          The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

(iv)         The committee approves the membership of the task groups and appointments to outside bodies, as set out below for the 2017/18 municipal year:

a)    The East Surrey Community Safety Partnership – Bernie Muir

b)    On Street Parking Task Group - County Councillors John Beckett, Jan Mason, substitute Bernie Muir, Borough Councillors Neil Dallen, Michael Arthur, substitute Tella Wormington.

c)    Major Schemes (Epsom & Ewell) Task Group – County Councillors John Beckett, Jan Mason and Tina Mountain, Borough Councillors – Michael Arthur, Neil Dallen and Tella Wormington.

d)    Epsom Banstead STP Task Group – John Beckett,  Michael Arthur substitute Tella Wormington

e)    Borough Council Joint Infrastructure Group – John Beckett, Jan Mason substitute Tina Mountain if substitutes are permitted.

 

Reasons:  The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations. It also proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies. 

 


19/06/2017 - HIGHWAYS UPDATE ref: 3014    Recommendations Approved

Decision Maker: Epsom and Ewell Local Committee

Made at meeting: 19/06/2017 - Epsom and Ewell Local Committee

Decision published: 21/06/2017

Effective from: 22/06/2017

Decision:

That the Local Committee Epsom & Ewell agreed:

 

(i)         To introduce double yellow lines in Temple Road between the parking bays between numbers 46 and 70 Temple Road, to discourage vehicles overhanging the bays and give residents increased forward visibility whilst leaving their driveways as set out in the report;

 

(ii)        To extend the double yellow lines on the western side of Temple Road from Pound Lane, southwards to encompass the entire length of the hatching and prevent any obstructive parking on the approach to the pedestrian refuge;

(iii)       To implement double yellow lines in Temple Road in the chicane area outside St Barnabas’ Church, to prevent obstruction of this area by parked vehicles;

(iv)      To include a single yellow line restriction in Gibraltar Crescent operational between 10.00-11.00am and 15.00-16.00, the detailed plan to be agreed by the Parking Team Manager in consultation with the Chairman, Vice-Chairman and divisional member;

(v)       That the proposals in (i) to (iv) above be advertised as part of the Phase 10 parking review and follow the procedures as agreed at the March 2017 meeting to complete that review;

(vi)      To defer consideration of the construction of a new cycle route in Waterloo Road, connecting Epsom railway station to the extensive network of cycle routes to the north of the Borough, to the next meeting, pending a reply from the developer indicating whether an alternative use for the funding would be acceptable to them within the terms of the 106 agreement;

(vii)     To introduce new bus stop clearways in five locations in Hook Road, Epsom as detailed in Annexes F, G, and H of the report;

(viii)    To transfer £12,000 currently allocated to the construction of a cycle way from Stoneleigh Park Road to Bradford Drive to fund maintenance work on Highfield Drive where the road surface has sunk;
 

(ix)      Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes outlined in the report as amended above.

(x)       That the Chairman be asked to write to the Cabinet member for Environment & Transport expressing the Committee’s opposition to the 78% cut in local highways funding in 2017/2018 on the grounds that the decision was made six weeks after the agreement of the County Council budget, without consultation with members, when the Committees draft programme for the year had already been agreed and that different choices could have been made to enable this area of work to continue to be funded adequately.

Reasons: Programmes of work have been agreed in consultation with the Committee.  Committee is asked to provide the necessary authorisation to deliver those programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

A number of new lengths of double yellow lines are recommended for Temple Road to ensure the continued safe travel of drivers using Temple Road and to resolve, as much as is reasonable, access issues for residents on the north-eastern side of Hook Road.

 

Residents have requested the implementation of parking restrictions in Gibralatar Crescent to limit anti-social parking.




 

 

 


19/06/2017 - APPOINTMENT OF BOROUGH COUNCIL MEMBERS ref: 3011    Recommendations Approved

Decision Maker: Epsom and Ewell Local Committee

Made at meeting: 19/06/2017 - Epsom and Ewell Local Committee

Decision published: 21/06/2017

Effective from: 19/06/2017

Decision:

That the Local Committee [Epsom & Ewell] agreed:

 

To co-opt substitutes for Borough Council members for the municipal year 2017/18.

 

Reasons: Standing Order 40(f) requires the Committee at its first meeting in the municipal year to agree whether it wishes Borough Council members to be permitted to have substitutes


19/06/2017 - MEMBER QUESTION TIME ref: 3013    Recommendations Approved

Decision Maker: Epsom and Ewell Local Committee

Made at meeting: 19/06/2017 - Epsom and Ewell Local Committee

Decision published: 21/06/2017

Effective from: 22/06/2017

Decision:

That the Local Committee [Epsom & Ewell] agreed:

 

To include a parking restriction in Chartwell Place, Epsom in the advertisement for the Phase 10 parking review, for the even number side of the road to prevent parking between 8.30am and 4.30pm Monday to Friday.

 

Reasons:  To facilitate access for a child in a wheelchair and for pushchairs obstructed by pavement parking.


19/06/2017 - WRITTEN PUBLIC QUESTIONS AND STATEMENTS ref: 3012    Recommendations Approved

Decision Maker: Epsom and Ewell Local Committee

Made at meeting: 19/06/2017 - Epsom and Ewell Local Committee

Decision published: 21/06/2017

Effective from: 22/06/2017

Decision:

That the Local Committee [Epsom & Ewell] agreed:

 

To amend the previously agreed proposals for Fairfax Avenue, East Ewell in the Phase 10 parking review, to extend the restricted area to include all houses up to Cleves Avenue in the advertisement.

 

Reasons: To respond to residents requests to extend the restrictions to regulate parking in the area.


15/06/2017 - Petitions ref: 2997    Recommendations Approved

Decision Maker: Cabinet Member for Transport, Infrastructure and Growth Decisions

Made at meeting: 15/06/2017 - Cabinet Member for Transport, Infrastructure and Growth Decisions

Decision published: 15/06/2017

Effective from: 15/06/2017

Decision:

That the response, attached to this decision sheet as Appendix 1, be approved.